Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
, X1 B+ P6 c3 n5 z$ MDuties
Reception
$ W: Y5 v: `/ j1 k& X8 p4 S; n8 n-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
/ x/ |0 u; h5 g+ x3 o& q- gives out general information about the Co-op
) P0 f, ~" i; J) N5 A' H-checks voice mail, postal mail and e-mail daily and passes on pertinent information
9 Q) D5 l  s! t  G0 _& d! ]-greets visitors and responds to their needs
# l( ^* q! S2 n: a# z0 c& f7 y-maintains general office tidiness
& [( A1 F, o/ w0 a* T% O/ QAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
" B, S" E- z  s+ `0 f        -maintains accurate and up to date computer files and documents
! U) W8 z: _5 t4 U: R) H3 K        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
  i# ^& \5 I  H  @7 ^4 K+ C
$ F- i2 q7 d, EQualifications
3 P; w) d: |, R* ~+ W; a! }        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
, J" M/ P9 T1 j9 J+ B; g, V+ h        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
1 P8 W) x2 J) O
; o2 i) U  N0 o0 O9 F3 B6 RPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
4 U# d- i1 A* m                                                        Edmonton, AB           T5H 2M6       
8 l; v8 |# f  @" ]7 V. s# G; D4 `                                                        Attn.: Ann Nicolai          Fax: 780-4282748
. N* a1 g$ n8 f4 T  K                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008