Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
0 U6 n6 w5 o! M' wReception
7 G$ T4 `2 m  [, E; H2 F4 z) F-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
% Q% f. [9 \9 N  ^4 i-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
: e( ]3 B8 P8 B: f6 O-maintains general office tidiness
& R1 M9 y% t; T. W6 C# kAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
1 S, q2 N: r- h! U        -maintains accurate and up to date computer files and documents
# |3 l+ {' H$ j# J        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
. m* d) u  y' R0 v: `7 B, c* D' n        - photocopies materials and information as needed and requested
% Z. C* F4 h# b6 _. F, X        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
% ^2 }$ `- d' F) U9 u' W        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
1 @, U0 {7 ^( ?" x0 d. U" P
; N$ q9 s& |' \5 A1 eQualifications
3 Z0 D/ _0 a7 T        - excellent computer proficiency in main programs
  d' r6 s; c$ k( r        - excellent interpersonal and communication skills, in person and on the telephone
0 Z! S7 N, [9 b) Y0 a        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
4 \6 I0 S+ o& I- I0 S# r- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

9 G4 B0 ~) v$ N% T9 K& Q* gPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
6 S$ x9 Z, k- g1 Z/ |: s                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
5 p: Q% X! U9 B- G                                                        Attn.: Ann Nicolai          Fax: 780-4282748
, u7 c5 U0 T( _: n3 Z                                                         E-mail: ann_nicolai_mchb@interbaun.com
9 L/ x) l, i5 y6 w5 h: W                                                        Closing date: October 10 ,2008