Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
& A. l2 J' f5 zDuties
4 {' E$ R2 t" P/ P& P9 [Reception
0 t0 L( g9 z4 [  \4 A* W0 F-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
! c  H! z8 y1 _( a. R-checks voice mail, postal mail and e-mail daily and passes on pertinent information
. j' y1 p6 K3 E0 w9 R. ?-greets visitors and responds to their needs
1 P. P8 {( y3 q' v/ Z3 a-maintains general office tidiness
0 m" W; Z3 k4 C9 d, lAdministrative
3 x" |& [3 b5 S9 c        -communicates with the brokers on internal decisions and procedures
* o. m7 z1 r3 U' q" S        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
0 [: M4 a7 k1 ^! r        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
, ]6 {# \# A$ U( K2 v        -ensures all brokers have access to updated forms and templates
9 }3 n7 V. \- L% r        - photocopies materials and information as needed and requested
4 u, O% h  U( ]. W2 M/ L0 \: q; H        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
) {& B& c  r$ `        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
4 G/ s& ^! c/ J/ W& O2 m& [$ R        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
$ t. @( q7 M2 k5 @' B) d$ z
; y1 b( }+ m* P  pQualifications
+ L, M0 b, H3 L2 @% ?        - excellent computer proficiency in main programs
. \9 @2 p% ]& z        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
% H9 X% K/ ]! d4 ^4 `4 j4 u; K        - friendly, warm manner
  Q7 W8 c/ I" J( v; W+ }- l. _        -ability to work with a wide variety of personalities; able to work as part of a team
: W9 Y, ~) D: e        -self initiating in getting work completed, asking questions for clarification
0 o9 i& o- H1 m+ x-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

, {2 m* I. z& Z5 V$ U; PPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
+ P0 I8 q: \. \0 b                                                        10867 – 97 St.
# x" N* b2 P" x                                                        Edmonton, AB           T5H 2M6       
; Z6 ]7 ~1 T4 z$ m9 a                                                        Attn.: Ann Nicolai          Fax: 780-4282748
; @3 r5 B4 {8 L" a                                                         E-mail: ann_nicolai_mchb@interbaun.com
/ V. `8 n# J) V' V                                                        Closing date: October 10 ,2008