Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
" {) a, Z3 F4 Q: M4 }( l4 UReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
" ~* o: [+ s9 G- gives out general information about the Co-op
- |- G7 P$ C2 @9 k+ G4 {! r-checks voice mail, postal mail and e-mail daily and passes on pertinent information
! w' ?! n! [6 f/ |7 l; j3 A-greets visitors and responds to their needs
: }6 p9 k) d" @6 X& m-maintains general office tidiness
4 I7 }/ _  P8 m$ F% W# q9 _Administrative
* L, g' d$ @, c! T        -communicates with the brokers on internal decisions and procedures
7 d6 t. l1 e) \3 K        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
' N1 ]9 Z1 Z. w# f( t8 y        -ensures all organizations working with the Co-op get updated forms
: ~. F7 h3 q+ h9 K% o. v5 _, m        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
' e4 f2 B1 X- q" P        - ensures all current forms are stocked and replenished
Support
, K0 l& P; D3 t5 t9 _. [- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
; i8 a% Q' Z1 o& n5 l        - assists the brokers with urgent tasks
4 Y" n9 b5 e: _  Y( ?, f        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
. l0 `5 E; r+ Z1 ]# t: t        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
- @5 u+ P# S% T1 Q' B
Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
4 X6 A( }" k) t$ g+ m' U        - friendly, warm manner
5 X/ ~( g, v* ]        -ability to work with a wide variety of personalities; able to work as part of a team
0 w3 R  `: Z2 \0 v( h# F        -self initiating in getting work completed, asking questions for clarification
% p* w5 ?$ K0 ^, ~8 M-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
5 {  a1 R9 ]- a# Q. @) A/ O                                                        10867 – 97 St.
3 L8 M( O+ z7 K* K$ h                                                        Edmonton, AB           T5H 2M6       
& o# K9 x3 i8 L8 C                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008