Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
' A1 ]% l- x0 i5 g& eDuties
Reception
/ ]) I. w" ]; e9 d  j7 B! B-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
5 r$ `5 E: P# M* T2 x- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
5 u5 h9 }) m% {% Z-greets visitors and responds to their needs
. D+ `) d* J4 o7 _1 h2 f3 M-maintains general office tidiness
+ w2 V& [! O' V" PAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
' }5 t  I% ~4 M0 u1 P) ~* ?        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
$ |* }8 x; H  e. x# t, }' p3 O        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
. u% b7 P4 V( `* R6 R1 J8 K* V! ySupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
: z6 J% m! [$ E3 o$ }% V3 A0 n        - assists the brokers with urgent tasks
/ J# P4 [+ C- C" x- Y        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
+ M( A0 `7 X; C* u7 N1 N        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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! ^9 _3 u" f/ V! A. N1 T5 CQualifications
9 x7 c& C. z$ _: ~6 R' `  h6 O        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
1 g6 Y1 O9 a& o3 L( P: w        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
$ t7 Y8 B) L; k- r) T        -ability to work with a wide variety of personalities; able to work as part of a team
& e2 U+ X( o- F7 u        -self initiating in getting work completed, asking questions for clarification
& R: g) h) I8 t- l-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
1 Q0 E' Q8 L) D1 Y
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
( a3 m$ [/ {0 ]* q3 F0 B' C' t                                                        Closing date: October 10 ,2008