Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
# c1 G6 O' q+ P* u-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
1 t4 S; A1 O: T2 a" P-maintains general office tidiness
" ]& s: |5 `& dAdministrative
" f4 ~' s$ ?$ f* O/ c        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
$ R9 H( }9 c/ r9 P% [        -ensures all brokers have access to updated forms and templates
2 ~& L2 V- @- q        - photocopies materials and information as needed and requested
! @, J+ {% e! N6 K1 W/ I        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
8 E& z3 [/ d8 ?' p1 h. t$ ]6 u4 p        - assists the brokers with urgent tasks
; t8 u' S' @* x        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
& M# y) E( w" L  C        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
( ?! O8 f4 S4 X8 }" S. T: ~  S+ c        - excellent computer proficiency in main programs
: B4 E% W8 N8 f% z! }" S        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
: r2 {- y4 K+ V. K2 d( a: \5 z        - friendly, warm manner
% |  Q5 H7 f1 Q, p$ F        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
. W9 }. |* L+ n! ~/ E
2 ?) c  G% _/ P; |Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
! k, Z0 a- O9 c7 K  m                                                        Attn.: Ann Nicolai          Fax: 780-4282748
, U8 U. M$ D; @$ s: A                                                         E-mail: ann_nicolai_mchb@interbaun.com
0 K& h5 |% l& s7 t- E5 |                                                        Closing date: October 10 ,2008