Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
6 u/ T! }# C" P4 q. D; O6 Y( O-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
0 S5 k5 E8 H9 H, b-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
( A& }9 A4 j  R& {, ?/ b( o1 OAdministrative
        -communicates with the brokers on internal decisions and procedures
8 o* |- k- A/ I# v! g        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
2 H2 g1 r' x' s+ m! I        -ensures all organizations working with the Co-op get updated forms
! h6 C, W0 f8 M# h        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- r$ ]/ c$ E! i! q8 f; {: X# \- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
$ g: c, a) a* l- A* \4 T3 I        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

7 P+ _  `+ A  i$ d$ SQualifications
- _% K* ^! [( v0 Z7 X( V        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
% M2 K# w8 R4 A! L        - ability to multitask, work in a busy environment and be very organized
3 d1 h! O" {# B- i: W* H        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
5 ~0 M5 a6 r9 n0 x9 r-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
' I7 ]8 O- Q( M, D; S' Q% E/ b                                                        Attn.: Ann Nicolai          Fax: 780-4282748
! h2 F' U( z+ h4 x; H6 F                                                         E-mail: ann_nicolai_mchb@interbaun.com
# K* l- p# f; }( d- l7 z- L                                                        Closing date: October 10 ,2008