Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
( ?9 R7 e# w  @; w8 k+ H* Z$ sWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
0 q: e" ?* X" ]( F( A- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
( q) s6 l4 j1 N: l8 H; b1 A; H-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
: \; R3 C8 [- Q7 E2 s        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
- i/ z- C% L3 v3 Z        -maintains accurate and up to date computer files and documents
$ x( f+ Q) |1 ?9 f  `4 J) ]        -ensures all organizations working with the Co-op get updated forms
) G& M% E! N. d        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
& @: t  Q& q7 F! V# u2 G) z* Y; pSupport
6 z0 |5 O* b/ @5 m9 k$ Z5 M- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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$ k9 z7 U( }1 r& [; a3 N( tQualifications
% e' Q6 y4 ~/ G: ]        - excellent computer proficiency in main programs
$ H/ I" o+ T) a0 M: F- I, `8 q3 K        - excellent interpersonal and communication skills, in person and on the telephone
, }1 f3 N% ~! e7 A$ s% u% d        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
+ \- e+ r: J1 M& h$ i" k; D
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
9 @) y! Y: E/ t3 y                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
3 A) h' h1 e& e/ L* \                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008