Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
3 h# h. p' z2 c8 K3 M( P* Y+ xDuties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
% E- s9 H! ?+ `-checks voice mail, postal mail and e-mail daily and passes on pertinent information
) K3 z5 D5 _9 H: x6 z% E7 ^-greets visitors and responds to their needs
! L7 A/ m) C4 |/ ?+ u; k-maintains general office tidiness
- q% l: ~: d5 @& i; HAdministrative
2 G; G' N2 M& R+ p9 o        -communicates with the brokers on internal decisions and procedures
- }8 _4 C/ U/ F        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
8 k4 e$ u1 `0 o6 U        -ensures all organizations working with the Co-op get updated forms
: W" R" m+ c3 B3 u! n" E$ r7 Q        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
3 T' j: H0 Z6 Z7 K3 h+ wSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
  f' Z- A: F% d. f6 U4 I        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
1 @" o2 N" W+ Q2 w5 y        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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, X; U/ t/ w' V. hQualifications
6 D1 X  o+ Q$ V! }1 [        - excellent computer proficiency in main programs
2 `. W3 I9 w/ G- h. h1 }5 x$ Q        - excellent interpersonal and communication skills, in person and on the telephone
  p. L( J2 k9 u        - ability to multitask, work in a busy environment and be very organized
3 b0 n6 e7 K: }; k( y( f+ T        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
: B' o6 @- G1 j% q2 C- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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: r& h0 M  T" tPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
4 L" |( p* g* }( k' G7 b- W  [! _                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
  d3 k2 S$ G1 [& J6 F; o7 \                                                         E-mail: ann_nicolai_mchb@interbaun.com
4 i( k, q4 g+ `& K                                                        Closing date: October 10 ,2008