Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
  q  @+ V  m. X! q3 n9 L. ?% ?: _, VWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
$ R/ Q- N, z9 yDuties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
' w# U# ^+ S' J) s: i-greets visitors and responds to their needs
. A! {8 s1 v3 \: D7 o-maintains general office tidiness
% s' c7 e+ D0 F$ a- \4 x. mAdministrative
) Q. `+ |6 R% z& {/ r        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
3 d. N' e6 E" N& d        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
. a! ~+ t1 S9 i3 W- w0 s2 H1 iSupport
" T  f% j! q5 Z4 {' f# t2 ~- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
5 e, v! W2 D1 J" ?        - assists the brokers with urgent tasks
! H* @* E; U! T        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
6 G/ Q. Q" H; G, U* t        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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2 n! K6 D0 u4 c& tQualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
& _% ]" v/ q6 t4 \4 R        - friendly, warm manner
: X$ c! }  F3 F" n' A- k7 d        -ability to work with a wide variety of personalities; able to work as part of a team
! N, a3 e7 x' _        -self initiating in getting work completed, asking questions for clarification
9 e$ s1 @/ D$ ~3 [! ~4 {/ [- B-task oriented
' }7 c! W4 u; h( Z4 I* Q8 ^1 V1 f, C- ^- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
' K0 {) a8 N% [  {) d9 S& f% ?& K                                                        Attn.: Ann Nicolai          Fax: 780-4282748
; b: T4 B2 C( q! O2 o; x" a                                                         E-mail: ann_nicolai_mchb@interbaun.com
1 u% }( h+ e3 V. I- P8 e7 y                                                        Closing date: October 10 ,2008