Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
$ U) @$ X( t2 w  Z, LWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
6 A) P2 v. D9 p0 ]' Z+ a2 R. mDuties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
3 w# p8 U5 c3 y% C- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
  l: x/ o0 Y/ ?, _. j+ l% t-greets visitors and responds to their needs
9 w( z/ y5 e& J7 ~, y& p  y; r0 T-maintains general office tidiness
" O: r6 u1 N9 j7 V1 B; k/ g) p: |Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
/ x5 c: `& m% q8 p& q7 J' G) k        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
: J3 N' a1 t  s( C        -ensures all brokers have access to updated forms and templates
7 |2 ~! p3 x; o0 H- G! {3 ^2 p        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
  s9 e" U( b# E2 Y3 s% o- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
7 {9 \5 F$ k+ B# d        - assists the brokers with urgent tasks
1 L0 X# x1 i0 F( s- c        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
; V, `' _. V4 T. t1 ~                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
1 B% j- \: l  Z4 r: R                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008