Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
# S. W3 L0 n) E) M& H* E; k8 V) CWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
7 b0 E9 @& m5 Q9 ?9 ?% j3 D' ?Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
  T. }/ M$ V0 P0 i/ qAdministrative
; e% |9 Q. F2 i, F4 w0 i! A( c        -communicates with the brokers on internal decisions and procedures
0 G4 f2 J* A1 f6 T        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
9 h  L" p1 _7 c, i  W        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
7 h& k1 V/ Y# h- ?Support
# [+ L! b: J; E6 c- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
7 B/ c7 o, @+ B$ ~6 z( R        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
9 a. s2 {, U" D  e2 G$ F( H        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
3 K% B* g4 ~2 ~        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
7 S5 e# m4 H# D& B; k' G- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
, f' z! i8 K% a/ h: G1 e; B
5 G  Z; ^$ a3 f4 t6 e# ]" [Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
) t6 ]9 [9 c6 [2 {6 X0 r3 b                                                        10867 – 97 St.
" V: `4 }7 t5 F4 C! v+ a+ M                                                        Edmonton, AB           T5H 2M6       
- E2 y3 K2 ?' R* k3 y5 a6 A' R( z                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
  E) J5 ?. U$ [0 M                                                        Closing date: October 10 ,2008