Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

0 {. c& t& d& W* _2 ~Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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+ k1 C2 G! e8 ?9 v" D) C• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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+ K6 d9 ]& f3 z$ Q9 H4 o- I• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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1 H) d& z! X! uKey program support duties

International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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- s0 L& S: C" M$ E1 r) l  K• Support management of online publicity and communication tools.
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0 a$ ^- m. v( {* a• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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' w& o5 H- \: M# K• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

% }8 g$ o3 j- e( o  Z. B6 N" C) y• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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5 u& T8 o" i1 ^$ ?( T, D' e• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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( e0 O9 E( K1 B: l( ~Spanish language abilities are an asset.

Term:

This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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" t6 _6 t8 ^( o: Z1 H3 z' O% mThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

' `( R2 _# H- k& V9 a1 e7 qPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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2 k3 }4 C6 c( N2 K. C, ]: `: Q- fWeb: www.changeforchildren.org