Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

6 i2 Y2 J3 i- i9 R• Manage office technology software licensing and hardware maintenance.

) r7 {3 f! M) ~2 B; ^' A/ N5 c7 J• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

8 u  g/ X+ Y. F• Support effective internal communication by recording and distributing all meeting minutes.

5 u, W6 Q1 s) ~) c. `# m8 w8 ?• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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9 Q. g, H+ D- W• Manage mail outs for fund development or education purposes with support of Program Managers.
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6 E3 A3 ], o! {7 N  k• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

" z7 N* p4 y( y0 \% {5 }Key program support duties
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International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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4 ]5 n  r& t# i' l# o• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.



) T, C7 u) J$ W5 @8 y! O• Support the management of requests for CFCA information and resources at public events.
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- Y6 d/ q0 w  j3 u. A" ]• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

, `+ _% r  T8 [# N( ~( S& `• Provide administrative support for public engagement events and mail outs.
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7 p7 o3 p" L- K• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

! L; N7 W, f/ a. UFund Development

• Provide logistical support for key fundraising events such as silent auctions

+ `/ ~$ h7 U7 w5 I! w0 n- H! q• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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1 U  B4 b2 P+ c. k/ C# ^) V1 N9 a! w/ n6 {• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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) C+ N' h! W. m7 D% NTerm:

This position is Permanent part time (20 hours per week during regular office hours).
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3 _/ S5 t8 M3 w# {Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

$ c1 N/ K" f/ }7 s( LThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

# v; ~* q$ E  J6 kAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

9 t/ I1 U) X; J' R* P1 [Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

8 [* m( w$ W4 |  y+ ^: Y7 b# N9 @Web: www.changeforchildren.org