Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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6 T' f2 `5 b$ p1 `* H- k) y: YChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

- K/ @4 B. h+ g0 ?8 f6 Z8 K- bCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

. [1 w" Z( R$ _% n7 x$ `• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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  A- F/ G8 J  Z; k! b3 n• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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9 |4 v( y& n2 K1 _) z• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

6 W: V! M2 W+ i9 O• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

8 K# d- t1 t0 ?$ ^0 ?, E% T5 {) m• Manage mail outs for fund development or education purposes with support of Program Managers.
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) G  i' _" i: q7 p% O• Support maintenance of Human Resources records and the development of employee handbook.
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. a# C. N6 Q, V+ O' e8 E• Perform financial administrative duties as required.
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  ]6 C; h) K9 @9 x+ [; G) ?Key program support duties
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International Projects and Public Engagement/Communications:

4 `. o: m4 P( `8 H• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

+ Z9 Z0 e4 [6 V8 R/ C  o• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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0 X( m( p# K2 Z0 c• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.
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) ?1 n# `1 w# b+ l0 f• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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$ N0 @, [% c3 L% Z, |• Provide administrative support for public engagement events and mail outs.
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5 e1 y4 J6 v2 b* q3 a• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

& ]9 l' a7 L% e: g6 \• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

1 _, k% O1 D- Z' O; C7 R0 iSpanish language abilities are an asset.
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Term:
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# n( \( ?$ @, l3 I& Z1 B8 `This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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( _2 N+ [6 H% h6 ^The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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$ s" F7 U2 w& e2 B" n  i, p0 eAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

2 Z! M; `- m3 j  D2 f: R- aPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org