Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

8 l3 M8 E% R" A) O6 F6 ACHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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3 Z4 X3 q# p  d  `6 w) z. i+ j• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

) ^5 W- x' H9 F$ T• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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% B' U3 O! q! `- d1 [• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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: @- B& d: Y5 y% G1 ?+ i* _1 v• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

+ v/ b, n0 [: S, @5 O7 L• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

( ^: [: [7 @6 E+ D* q: n• Manage mail outs for fund development or education purposes with support of Program Managers.
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$ X6 V# e7 ^$ ^' U# B* J• Support maintenance of Human Resources records and the development of employee handbook.

: w, R7 p; w  M- p& S• Perform financial administrative duties as required.

Key program support duties

International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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. _$ `" r9 j; m4 v• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.



• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

( `# @6 V+ }8 ^: ^; Z• Manage database and support distribution of print publications.

+ B' {5 {- X! a• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

• Provide logistical support for key fundraising events such as silent auctions
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2 X0 L' i1 M& a( c• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

, h4 Q2 p: c3 A* f4 b, l; s; aSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

) o6 u7 u2 [4 x4 i  gSpanish language abilities are an asset.

  ]( Z, j! y, j' n% T' I4 N$ MTerm:
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This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

6 f: r1 a3 \" ]9 BThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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4 ^3 X& g; I3 }8 U: HAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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% ~# o& C9 k, |5 }6 k: yPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

* H, M# F" l0 d; K9 M2 {# ZWeb: www.changeforchildren.org