Volunteer Services Coordinator

又见炊烟

The YWCA has an opportunity for a Volunteers Services Coordinator. Volunteer Services supports a number of programs and events within the organization.  This dynamic position is an excellent opportunity for an experienced Volunteer Coordinator to make a significant contribution to the YWCA.
" T$ Z& u9 U7 j3 T, Y
5 \3 u! {2 q# M+ z2 U- A1 Y. DThis is a full-time position working 37.5 hours/week.   The Volunteer Services Coordinator reports to the Chief Executive Officer.
" n6 j* M4 o0 s; m
- x; q  g) s! V) l' DJob Responsibilities:

OPERATIONS
' ?/ m4 h9 c$ U$ v2 k  \•        Responsible for the development, orientation, coordination, recruitment, screening, training and integration of volunteers into YWCA programs, services and special events.
. A. I7 o1 W  i0 |& o, A! Y$ A•        Assist in development and implementation of policies and procedures for volunteer services.
•        Maintain the volunteer files and update the database using Raisers Edge
; i2 d* i2 l8 v. b0 }. u•        Ensure that appropriate training is provided, on an on-going basis while giving volunteers opportunities to expand their knowledge, expertise and skills.
& r! h' S/ U$ p# N  ?8 x) T•        Develop and implement a comprehensive volunteer recognition program.
•        Measure and report on key volunteer metrics including satisfaction, engagement, turnover and volunteer hours.
•        Identify and implement best practices in regards to volunteer development.
•        Facilitate placement of  practicum students, and grant-funded personnel throughout the agency, in order to provide appropriate career development opportunities
•        Collaborate with other agencies to provide suitable placements for Persons with Developmental Disabilities. Orient volunteers and their support workers, schedule work-dates and provide direct supervision when required

3 ?5 w, ~/ A3 n. j9 _) |SPECIAL EVENT PLANNING
9 D" W0 B, d. U/ z) ^2 M4 {•        Plan and execute the Power of Being a Girl Conference, in consultation with the CEO
•        Book the venue and speakers, register participants, provide on-site logistics and complete the post event wrap up

) I7 b6 _! ^0 ]0 @ADMINISTRATION
+ z2 Z6 R& x0 F+ X•        Develop and maintain job descriptions for each volunteer position
•        Maintain secure volunteers files in accordance with privacy legislation
•        Provide feedback on volunteers’ performance, as appropriate
+ @8 D' p4 ]3 e& }$ q•        Ensure Human Resource policies and procedures are adhered to within the department
•        Maintain an up-to-date Policy and Procedures manual for the department and develop new policies and procedures as required
•        Ensure that all forms related to volunteer recruitment and placement are up to date and implemented throughout the agency
•        Develop resource and orientation materials for Volunteer Services
0 }8 x) P- l: q•        Maintain monthly and yearly volunteer statistics for reporting purposes
4 E- \6 A/ j+ s•        Prepare a regular monthly program report

% u' N1 @- U5 {( _& m. v/ `5 u

  |3 \5 C& f7 ]6 B" ^" q+ hFINANCE
•        Ensure the program operates within approved budget and be familiar with potential variances
# p* w% W; q) s$ @4 W3 |3 g4 J•        Prepare volunteer statistics for grant and funding applications, for this program and other programs within the agency. Provide supporting documentation when required
  b1 w2 y7 E% N! P: @
INTERNAL/EXTERNAL RELATIONS
0 A2 d' x' Z- @! g- }) r/ g9 ]•        Act as liaison to the Y-Knit group of volunteers
$ q9 T- o, ~6 A2 @# B•        Act as agency’s liaison to other volunteer organizations (e.g. Volunteer Management Group, Volunteer Alberta)
! u: {$ q" e) ]' T+ K6 Z7 f•        Follow up with correspondence to outside agency volunteers as appropriate
( M1 Z0 [7 o" E2 c6 u! D•        Attend external functions such as volunteer fairs, trade shows, and special events as required
' O- b0 b2 ?+ G
Qualifications:

•        Minimum 2 years experience in Volunteer Coordination
•        Excellent organizational skills and multi-tasking ability
•        Demonstrated superior volunteer supervision skills
" U3 \3 A6 {+ y8 p6 H- l•        Collaborative working style and excellent interpersonal skills
, m+ V0 W  u. m3 B! {6 k9 E) f•        Ability to work to meet deadlines and to work under pressure
•        Ability to work in a team-based environment, with cross-functional work teams on projects
•        Sound judgment and ability to maintain confidentiality
•        Knowledge of Raisers Edge software would be beneficial

6 o/ [2 z6 U) C# M8 N- SHow to apply:
7 ]3 L. ~( V! X$ I. [* ]. y& bPlease submit all resumes to the Recruitment Coordinator:
0 f- ]7 z$ f$ JEmail: recruitment@ywcaofedmonton.org
4 k. s) u+ e3 D+ E( \" gFax: 780-425-7467
, s( u8 k& Q4 M9 g; H& AApplication deadline: October 29, 2010