Volunteer Services Coordinator

又见炊烟

The YWCA has an opportunity for a Volunteers Services Coordinator. Volunteer Services supports a number of programs and events within the organization.  This dynamic position is an excellent opportunity for an experienced Volunteer Coordinator to make a significant contribution to the YWCA.
; U; W# P2 ^/ i* w
6 w% Y( I8 |3 R5 oThis is a full-time position working 37.5 hours/week.   The Volunteer Services Coordinator reports to the Chief Executive Officer.

# s5 z" [' W  M, t* O4 r3 ZJob Responsibilities:
3 l! O- L( Q; K3 |+ l1 p
5 I: u2 n* q0 h, @+ [" A3 r% TOPERATIONS
6 `  o* O" v7 ?( E$ Z& l•        Responsible for the development, orientation, coordination, recruitment, screening, training and integration of volunteers into YWCA programs, services and special events.
3 n& X; j/ c* c$ b6 M' a6 v4 X•        Assist in development and implementation of policies and procedures for volunteer services.
•        Maintain the volunteer files and update the database using Raisers Edge
•        Ensure that appropriate training is provided, on an on-going basis while giving volunteers opportunities to expand their knowledge, expertise and skills.
5 T( ?* X, V8 B) M1 E, r7 ?•        Develop and implement a comprehensive volunteer recognition program.
•        Measure and report on key volunteer metrics including satisfaction, engagement, turnover and volunteer hours.
2 H0 T$ H' Q# O1 y•        Identify and implement best practices in regards to volunteer development.
•        Facilitate placement of  practicum students, and grant-funded personnel throughout the agency, in order to provide appropriate career development opportunities
•        Collaborate with other agencies to provide suitable placements for Persons with Developmental Disabilities. Orient volunteers and their support workers, schedule work-dates and provide direct supervision when required
# d  p4 S3 I6 e
1 O, Q- h  Q( k" }+ A: Y9 vSPECIAL EVENT PLANNING
7 T8 i0 l/ H7 s# I  K•        Plan and execute the Power of Being a Girl Conference, in consultation with the CEO
$ R, h3 ~7 p2 J% o$ ]3 k3 W•        Book the venue and speakers, register participants, provide on-site logistics and complete the post event wrap up
" |! y  I  N+ ~
6 D) _/ @& A3 SADMINISTRATION
•        Develop and maintain job descriptions for each volunteer position
•        Maintain secure volunteers files in accordance with privacy legislation
1 P( r+ x+ f/ ~. e- y+ [0 }•        Provide feedback on volunteers’ performance, as appropriate
- J/ U) d5 V' }4 Y5 Z•        Ensure Human Resource policies and procedures are adhered to within the department
5 v  }+ h; [  H( |# ^( \6 c( ^) R•        Maintain an up-to-date Policy and Procedures manual for the department and develop new policies and procedures as required
•        Ensure that all forms related to volunteer recruitment and placement are up to date and implemented throughout the agency
•        Develop resource and orientation materials for Volunteer Services
& U  J1 k$ u& n* I1 ^•        Maintain monthly and yearly volunteer statistics for reporting purposes
•        Prepare a regular monthly program report


) }, L+ T0 b- S: n+ c% e
) A- O! [& j) g& E( y1 CFINANCE
" ?! S) L4 ^+ l6 M8 B4 {) |# s+ z•        Ensure the program operates within approved budget and be familiar with potential variances
•        Prepare volunteer statistics for grant and funding applications, for this program and other programs within the agency. Provide supporting documentation when required

INTERNAL/EXTERNAL RELATIONS
4 ~7 \/ ]! p) d( b( M$ Z8 i& d' K•        Act as liaison to the Y-Knit group of volunteers
1 G  y2 m% [9 k. _•        Act as agency’s liaison to other volunteer organizations (e.g. Volunteer Management Group, Volunteer Alberta)
•        Follow up with correspondence to outside agency volunteers as appropriate
+ L- ?% K7 s& _0 b5 z/ M7 W•        Attend external functions such as volunteer fairs, trade shows, and special events as required

- }! v6 @" T" T! I3 fQualifications:

•        Minimum 2 years experience in Volunteer Coordination
•        Excellent organizational skills and multi-tasking ability
•        Demonstrated superior volunteer supervision skills
•        Collaborative working style and excellent interpersonal skills
•        Ability to work to meet deadlines and to work under pressure
•        Ability to work in a team-based environment, with cross-functional work teams on projects
- o# z4 V/ C. S  Z: B0 H•        Sound judgment and ability to maintain confidentiality
•        Knowledge of Raisers Edge software would be beneficial

& b& u7 W* J( {2 N$ }8 UHow to apply:
0 s" H  }: B7 APlease submit all resumes to the Recruitment Coordinator:
Email: recruitment@ywcaofedmonton.org
Fax: 780-425-7467
Application deadline: October 29, 2010