Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
" |4 t2 q6 B: _5 [8 [  U3 [Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
1 y% x; Y5 P/ G0 m- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
2 l- D* [) n+ h  |- c) }: |* M        -communicates with the brokers on internal decisions and procedures
0 N3 ^# b: W. z        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
; a  t" Z" s: P& g& T1 @1 |        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
- w; H- K+ h+ P) j* D( G$ }. Q        - photocopies materials and information as needed and requested
) P5 ^" j8 H2 V        - ensures all current forms are stocked and replenished
$ \! w# j* j' Y2 ?/ H& HSupport
6 K3 G& q$ {1 v, u$ G* W4 v* C8 o- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
3 h4 \7 R' a7 {. k; u' k* j% K: v        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
( y7 G) m1 D# N2 j0 \( Z0 c: e        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
$ Q& O( T! f9 m, u* h        -self initiating in getting work completed, asking questions for clarification
-task oriented
  `* D1 g0 w: I2 r1 |/ V- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
, j; B, ]. t# \: H$ o7 w                                                        Attn.: Ann Nicolai          Fax: 780-4282748
' b) a! H& Y+ k7 |                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008