Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
" B' y( O9 ^9 JReception
, Z2 r/ ?* y! C7 N) A-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
0 }' l( v+ v# H& J! k- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
' T! D" ^# a& i7 Y) ?-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
( M8 x6 v! l0 ]. p5 }. X) |+ U        -communicates with the brokers on internal decisions and procedures
' w5 `* m( V) P# K        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
. g1 k# r; X" O3 |# v9 v0 _        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
, U/ l5 d* ~. z        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
! y5 ~/ X/ v2 q, X. L, l- MSupport
! g  Z+ x- T, P0 p- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
& _/ \, `7 B9 n1 k0 A' s        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
8 h3 T& D! @, t8 w+ D/ R
Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
2 a& ^0 {% a! z        - ability to multitask, work in a busy environment and be very organized
7 l7 r$ j5 e  v- v$ e$ l$ ?( ?' M        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
# O, c3 ~0 X8 ~) J( C5 g% S, |" [        -self initiating in getting work completed, asking questions for clarification
-task oriented
* d  \' Y2 {' U+ h5 o- _- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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) t% S0 c! i6 H. ]/ @' L' OPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
- f+ l5 V! ^- S1 N. O2 {8 y' c                                                        Attn.: Ann Nicolai          Fax: 780-4282748
* W3 t, {, n8 W3 i) x$ \                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008