Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
, `( R' Q/ d8 `-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
+ ~1 r; e1 E1 i7 Z" r        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
+ M8 P3 p8 A, H5 k: {2 S. n) {        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
. n" Q/ r: r; @9 Q0 p: R        - ensures all current forms are stocked and replenished
Support
% d3 t* n% y3 Y7 f5 y5 s/ j- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
8 G- z9 |2 j1 Q' ^! u5 x" G        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
* W* S1 \0 V2 Q6 D; j0 A) N        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
: Q! a7 k3 v9 \; E  B        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
) d6 ]0 U, w" R        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
' {5 ^( a4 @! t1 {/ s- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
# I( i2 p6 E) g+ F* W7 O                                                        Attn.: Ann Nicolai          Fax: 780-4282748
- b* k) j" O8 J+ ~2 X" x                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008