Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
3 X% U, S' B" rDuties
& a$ n) F% u) hReception
9 `9 G% Z( u- W- O3 J* H( s-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
% o+ O8 q: F! y2 X9 M9 F$ Y-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
, S( ?1 \4 G  i1 T  @3 ^        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
0 C& l/ [: N7 P& T% s        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
9 R" h1 M3 j4 u  S. E$ b* @) g        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
/ Y7 D  W' M1 z* h2 Z. pSupport
+ W5 j, }% ]4 l- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
4 J% L. X( E: r6 P        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
3 f6 c0 e0 C5 ^" A        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
' B) o7 G$ I: D) L, ?4 W( f        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
7 ~% t7 G9 Q9 @9 m- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

8 m2 y. Z+ D) s) }: I& CPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
! M7 f1 a& g' W$ M/ j; p4 J                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
0 U# v1 T, C- O1 t' ~                                                        Closing date: October 10 ,2008