Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
3 a  ~( ]6 n+ i: QDuties
5 T0 [' L5 M& MReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
9 ?* m8 k7 K% I7 N, ?- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
. U, z0 P+ g1 |; k( q; k- s-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
6 _( s- ?5 q4 k. ~8 h        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
- L5 @8 Z$ Q4 _9 m+ T# |        -ensures all organizations working with the Co-op get updated forms
8 T/ H. j( i! G% H! c        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
2 }! o+ D! w0 ~  m$ r8 S5 `        - ensures all current forms are stocked and replenished
: u* f- s+ w* k- w, Y+ |4 Q9 H% ~8 USupport
# ?, M; A9 g6 [" U* w$ D0 o7 Z- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
) a" o% }$ n4 f* \$ K. F        - assists the brokers with urgent tasks
0 D3 m# e7 b9 U3 c' J' a( {        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
2 J3 @9 g- X7 q+ S8 x+ q        - excellent computer proficiency in main programs
2 }5 }# }9 j* [. V4 j3 q- f: X        - excellent interpersonal and communication skills, in person and on the telephone
, `) {4 L4 e( i        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
( G/ ]6 b$ m, \7 [        -ability to work with a wide variety of personalities; able to work as part of a team
0 q: g/ z/ \0 V" o/ @- b        -self initiating in getting work completed, asking questions for clarification
-task oriented
" @4 a1 \  A1 U6 y- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
/ D  {7 F. v. A3 E                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
! \! g, ~7 G9 s- P8 X                                                         E-mail: ann_nicolai_mchb@interbaun.com
( D- l- \. g' O% S, M                                                        Closing date: October 10 ,2008