Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
  W( _$ Q' f& g) iReception
% Q. c! V% m3 W" N1 t-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
& d7 z4 T2 |9 N5 F-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
* ~; H" M! e/ q% y& `        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
6 S! S" _1 \- v        -ensures all brokers have access to updated forms and templates
. g$ b3 R1 C; X* ?0 r% D  K        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
" d1 Z9 P( w& V        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

/ p: K. m- ]0 [) h9 Y1 z: }9 y, G) RPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
- {; _3 Z9 s% Q! `$ j                                                        Closing date: October 10 ,2008