Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
! [# I$ j# `; o* i1 F' AReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
" H$ J* e3 ]9 g7 Q. J7 c3 Z0 r- gives out general information about the Co-op
5 `# b+ j8 o1 x% J* p* ?( I; N-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
* f5 c- x: T5 R8 c-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
0 Z9 a& D! x# b9 x        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
- ^/ @3 T4 p6 z5 ?1 a8 Q% K        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
+ g5 q& s" i& P4 r: N/ c3 X        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
0 i* e1 c/ `# G. G; E/ c        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
- ~1 T$ ^( |) d: K" v# v        - excellent computer proficiency in main programs
2 {+ ^, C2 J9 e7 w$ X/ r1 ?$ j: s$ o        - excellent interpersonal and communication skills, in person and on the telephone
+ d5 t" [: e0 G& s! h2 J        - ability to multitask, work in a busy environment and be very organized
) Z9 X: n( P  d+ Z0 G        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
6 J8 X3 K* h& _+ H6 P: b        -self initiating in getting work completed, asking questions for clarification
9 \# w8 u/ w3 H1 r1 S) R6 {7 ^-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
4 K8 w) j6 j$ \* w/ w                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
9 [( ^# Q! a. s( [+ ]8 g9 w                                                         E-mail: ann_nicolai_mchb@interbaun.com
! c9 I  R# i! z& V                                                        Closing date: October 10 ,2008