Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
" e0 r8 |# p; O; _Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- ~8 @2 R8 Z2 y5 u9 ?- gives out general information about the Co-op
5 f$ i* f6 F2 T  D1 B-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
0 b; q7 M7 z/ a+ SAdministrative
" ?- D# {6 b( N8 [5 k        -communicates with the brokers on internal decisions and procedures
7 ]# R7 `8 I8 t+ R8 Y        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
6 A, ]* P/ l& O3 a. @6 i        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
! ^, y; e" F% {& ?# P        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
0 z& E+ B( l( F, o. S* ]6 eSupport
% q" q9 E) T& p; K- H* T5 L- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
* Y- |+ y5 L0 w7 e        - assists the brokers with urgent tasks
; f! B  L; T0 G) x+ m4 D        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
; t9 r8 C0 T" d4 g) K& B/ N! @        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

% e' w& ^3 z& L" W$ fQualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
+ r% r3 V  M- T7 G9 r7 n& x        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
# s7 G, n, M$ p! p9 Q' Z        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
+ @) e& S! A) t1 q& M& B/ [9 ^                                                        10867 – 97 St.
4 t) h# F9 t/ O( O3 e( }8 h$ k                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
; E$ w* A2 _- u                                                        Closing date: October 10 ,2008