Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
7 k: g0 `- u6 e+ ], C5 g# G, nDuties
/ ]( b' F  ]& D0 {7 s6 L2 kReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
: P) ]* A' P* t* K: J  v-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
3 l3 O% ]& ^4 l& z& t8 I: a-maintains general office tidiness
: c( h1 f) N; XAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
# M0 J+ `( v2 |& ~        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
- i$ i/ O$ m1 [' v7 @4 o        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
, t' K# o! ^; S5 t        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

4 y9 C) T+ m4 ^Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
9 F7 ~7 I% M( D- b        - friendly, warm manner
3 w7 M0 Y( W/ U        -ability to work with a wide variety of personalities; able to work as part of a team
$ d* Y& t2 q2 i& E' j        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
! b* b, y4 |2 a/ U
7 w$ i; k: D8 Z% Q: s0 ^! U, gPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
; M4 c3 b8 A: A8 W1 U" G                                                        Edmonton, AB           T5H 2M6       
7 F) }  y1 i8 t( j4 l2 q                                                        Attn.: Ann Nicolai          Fax: 780-4282748
, `. Q, l& W* k' V5 a                                                         E-mail: ann_nicolai_mchb@interbaun.com
, R& K# L9 ^% n" {& P                                                        Closing date: October 10 ,2008