Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
2 [9 {, q6 Z  i; Y-greets visitors and responds to their needs
9 d. t, d. o6 C# p$ y, Q-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
8 l) s+ `5 b% z1 c        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
0 b. d# F% ~  W        -maintains accurate and up to date computer files and documents
# Q; m/ @, J: d. J" N* b1 ^        -ensures all organizations working with the Co-op get updated forms
! R. x' p7 {1 }' |) q, N& K+ K        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
7 N* D& h7 P" `        - ensures all current forms are stocked and replenished
+ M4 k9 n* d" B9 p# c& x9 SSupport
$ Y6 y9 y3 u& k- W7 Z" R% b- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
9 q  ]. s$ o) k        - assists the brokers with urgent tasks
0 a+ t2 H- |: a: b. h( B        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
2 w$ P* j/ m' L- m+ A. C        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
8 G) L. s9 Q4 c9 N- M
Qualifications
        - excellent computer proficiency in main programs
0 b( Z# \5 j  ?9 j; U6 U* v9 T        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
, N. m3 v5 ~3 G. {. B$ G7 E) R        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
9 L3 f  u( z1 m9 X! j        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
0 B) Y4 l8 O7 j                                                        10867 – 97 St.
  _2 F4 A8 T/ C  X                                                        Edmonton, AB           T5H 2M6       
# N5 W) S) D1 ]8 C# x                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008