Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
. X8 m7 G. p9 [, \& N* j-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
8 ]+ L, {5 p( o! c- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
9 i2 P: y+ O; ~1 U, S        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
0 a$ `/ Z' \6 L8 x5 p9 q        -ensures all organizations working with the Co-op get updated forms
  Y9 c8 u+ H  Q/ U        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
$ y$ L( |* @+ i) w9 J, L6 t- g        - ensures all current forms are stocked and replenished
* a) @  L* h0 @- o  c7 G+ @Support
" z7 P- c2 U3 c- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
8 p6 ]' G5 b% E0 Q" f! W' W' k        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
2 ?5 A! _% M) A9 b! f0 o& R) c; U# u
Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
! c1 {8 Z% H: M        - friendly, warm manner
- u2 }* K7 p& X& k        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
  S4 F8 O' e2 o) s; n0 C; g                                                        10867 – 97 St.
% {5 Z' G8 \" T# M- J- C# `                                                        Edmonton, AB           T5H 2M6       
- d( a; A6 z# L; J& b7 o                                                        Attn.: Ann Nicolai          Fax: 780-4282748
( q8 W& Y4 L$ G, Z; B                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008