Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
  m/ N! u0 o/ K% Y! {# H5 e: BWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
! p# L# H" C  G. p5 hReception
5 D0 n6 A; w. `; p+ D0 {8 e0 s: d-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
0 Y# E) @$ ]) i-checks voice mail, postal mail and e-mail daily and passes on pertinent information
; \9 n* u; V% L2 G2 I3 t$ g' Y-greets visitors and responds to their needs
-maintains general office tidiness
& g- o' {. G+ |3 I4 b/ x8 K! NAdministrative
        -communicates with the brokers on internal decisions and procedures
. \  [7 K% i9 E( x# p) l. L* T        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
9 u/ u* f: Q8 `) R5 G6 w0 C. q2 ?        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
! m" ]+ z2 X- \" T, Z- R8 x* {: z        - ensures all current forms are stocked and replenished
. R) ?& P2 B- {6 [' Y0 s6 G5 MSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
* w6 h: w6 u3 t! F( V2 g        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
6 U. C; j) f! A: }/ k7 \9 G        -ability to work with a wide variety of personalities; able to work as part of a team
2 `  `$ O6 Y% x        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
( L. ]5 J& {$ v4 x8 M3 t) I
1 m* l( {- X3 D) p! M' dPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008