Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
! M8 q$ T0 M7 X& TDuties
% U6 ]) A% D9 g2 _' F* u# p6 l: qReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
  V4 i( W) F/ h$ u& Z: ~  h- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
7 z4 Z0 c% M% r; eAdministrative
: a! p! _; r8 N, L9 q/ m8 l        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
6 T7 h' D$ x& v% ~# Z8 T        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
. z2 S; W. n( h6 X        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
# Z( |. Q4 m  O7 ~, ySupport
( G/ N  Q* U6 l. Q* f2 K- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
8 ^5 ~1 U" R0 s% ?        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
: ~8 \' Q! g' S, S, S        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
! [' i* ^- }6 R4 h4 |/ h        - ability to multitask, work in a busy environment and be very organized
8 ]8 I. i2 a- P1 S. L: E        - friendly, warm manner
. q$ h0 t: w$ w* O. O        -ability to work with a wide variety of personalities; able to work as part of a team
$ _! S) K3 c+ T( `  `* A        -self initiating in getting work completed, asking questions for clarification
-task oriented
  h, o5 h: D: R! W) ^3 W# @- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
' k5 H3 w" r- B1 ]; Z                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
* I/ S! L9 {/ ^; b* h( `3 h                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008