Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
: x# H$ N0 `  vWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
+ u$ K, x8 H& x+ a& lDuties
3 ]6 w! a0 o; i1 Z$ lReception
0 m2 H8 P4 |3 [-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
: q# b! k3 Z; _-greets visitors and responds to their needs
: B7 b0 @- C0 [" O-maintains general office tidiness
Administrative
4 G: C0 c' m! v5 a# l" h        -communicates with the brokers on internal decisions and procedures
3 R( a% s0 F4 N: J$ i        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
( C- |, [2 Y0 p" T6 U' c        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
- E7 i1 K) @! W% _& u        - photocopies materials and information as needed and requested
; K1 m, A1 O  k- T  U/ e        - ensures all current forms are stocked and replenished
9 i/ C, @* ?' _; H: rSupport
. ]9 V1 e& S9 i* W, R- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
2 ?4 q% `: d) u2 \* o" B' u        - assists the brokers with urgent tasks
4 T3 }) m' }" \6 J        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
4 ~) X) q" Y# X# {6 S" s2 q2 A
Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
7 ~) U) U" _( }% l: M
. w1 ^# h" H9 l, d  TPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
" J$ Y0 {  O6 j0 h3 q: t                                                        10867 – 97 St.
8 q' f7 N9 R  O- ^4 l: y                                                        Edmonton, AB           T5H 2M6       
/ q4 C( b( s5 t1 C* O/ O3 m. x/ A                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008