Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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% d$ Q. z# q" p+ T# f. l2 SCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

. u* d; t9 O, I, }4 |• Complete data entry in various programs.

, H3 ^0 F* M" t  @3 H$ i, ~4 ]0 Z% m• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

% L  z8 K, R8 h0 t7 \! b• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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1 T- g0 A# W- E$ `; G3 O& d& d• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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" L; d6 o' e: B0 h• Support effective internal communication by recording and distributing all meeting minutes.

. @& A4 ~7 f6 M• Meet weekly with Program Managers to define priorities.

- ~0 R3 p+ p$ O• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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3 @3 d. Z8 y  D7 D8 z: B" w9 X• Manage mail outs for fund development or education purposes with support of Program Managers.
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, Q1 u+ n& U# G% l! e• Support maintenance of Human Resources records and the development of employee handbook.
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4 [# S; R8 T1 H5 s• Perform financial administrative duties as required.

Key program support duties

International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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% D/ w* @# J6 I0 o2 D6 N4 m6 X* L• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.

6 a; F5 x( c; }/ x' d• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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, l* T! P1 ~6 D, a1 c) N• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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" j" j6 ~$ S$ `: BFund Development

• Provide logistical support for key fundraising events such as silent auctions

1 |* ^0 B/ w# e( ~' e( K• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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: H: G3 {6 _9 l! k/ ]% ]• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

  y8 x; e; ]& F. Q• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

- P5 _1 c) g) Q$ s' D' pSpanish language abilities are an asset.
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, ?: y: L  |$ A. M5 zTerm:

2 e7 f# O* L/ c9 @( d# T3 hThis position is Permanent part time (20 hours per week during regular office hours).
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2 R2 B4 A3 j; @/ ^. XStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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9 E; A9 I# d" NThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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9 H  f( U& P! l3 ?7 RAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

. s! G6 n8 N" `* Y9 H( m0 J" O3 t, APhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

1 N0 W/ a( @. L6 `9 s/ x4 [6 D) BWeb: www.changeforchildren.org