Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

4 T" {; N0 H+ ]+ C- u/ }/ ~CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

: v+ Z* d: f5 u1 F1 g2 J5 r/ nKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

1 p, z  ]: F$ N) }0 y• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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: h0 r$ h# r4 [$ Z# M( h( [3 Z• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

' f  [3 V- M& o• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

6 [$ z' g4 F/ N0 h* c• Support effective internal communication by recording and distributing all meeting minutes.
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# Y) D/ T& I0 X# q5 K* E, \• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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" t* N8 c6 j; o• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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/ {. q: K9 R# {+ V: [1 g' yKey program support duties

) Q; ?" k2 O6 ZInternational Projects and Public Engagement/Communications:

, q% z2 H. A( E: h1 ~• Maintain inventory of communication materials.

6 j  {( n7 d: G7 A, A. P3 j$ u, g• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.



• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

4 a) [9 j/ g: v+ O; ]7 }• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

. P, h  e; W1 S+ C" EFund Development
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• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

& e6 ]3 m  ^' h* u- {# }• Assist in administrative tasks related to donor recognition and event reconciliation as required.

  G7 C6 t4 ?+ `+ u& ISkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

2 p% {% v! j; I# L! GTerm:
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' @+ K* x; t3 @7 c3 }7 R8 v" B7 WThis position is Permanent part time (20 hours per week during regular office hours).
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# Q7 t) C: z# K/ P8 V0 ?Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org