Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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! M  m. c7 R/ o; `1 a' y, UCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

* v( D( j7 u+ d' X; F, k/ j# s  `Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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% y% a2 L( ?: [7 z, t$ ~% j• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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8 O; q$ Z# }! L: |( X4 T9 H• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

( ~- p9 Q: W) l; r. |$ m& D• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

; p/ H! W+ S0 l* ^( f5 J+ |! DKey program support duties
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International Projects and Public Engagement/Communications:
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2 ]2 i, S  z$ z% p& T& ?• Maintain inventory of communication materials.
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: Z! c, E4 V1 A: L! v/ p1 C• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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! p/ O6 e2 X) C0 W- t, g6 C• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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+ P* c: @# v7 C! g• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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8 D) V/ f6 _4 T7 G* V5 t" K6 ~• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

% @* n, e+ C; M6 Q• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

9 \( D; ~1 A( Y9 i: Y7 vFund Development

• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

1 X' }0 \8 E  z0 _• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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% z* s) C% d4 iSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

% g% n- K6 X4 }( Q  p/ N4 H) KSpanish language abilities are an asset.

Term:
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: b! d& T; \2 k( RThis position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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" v" O' f9 |4 ^) @# T3 R$ s+ i% Q# E/ bAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

: r0 F+ U1 H8 r# U4 V& ?3 f8 V% u. kPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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& r- }! c4 s  O6 b+ ~Web: www.changeforchildren.org