Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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' R. C" l9 z! Q% K) V* B$ aChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

1 Y+ I0 M  Z- z6 H3 W• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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+ h& l# Q3 N8 \' `. A. G: j% l+ Q1 d• Complete data entry in various programs.
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% @! @) w" b/ L& G. Z( J6 |• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

' g8 T$ N* c% ?% U) ~• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

7 K2 o" ~. {* J' L5 L* f& U• Meet weekly with Program Managers to define priorities.
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' V2 t+ C. N1 {/ H  o6 K• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

1 F; n) u7 e. i• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

% n2 i* u2 ^6 F  m% z9 o3 U• Perform financial administrative duties as required.
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( P0 ?( ]1 N% h9 ~6 SKey program support duties

! t4 T0 H- ~  |% |2 YInternational Projects and Public Engagement/Communications:
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; Q/ c! l+ k& R  [( L5 [• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

( _1 J  b0 s! t' }2 }• Support management of online publicity and communication tools.
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2 d3 q" {1 I3 \" t9 b4 Z' {• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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: T% w& J) c) A+ G; z% X• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

- f/ ?3 y$ {" d- k3 a* Y6 @• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

. Q0 Z. \  F8 I# o' V/ }* x• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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- m$ U% y3 P* I) L& Y• Assist in administrative tasks related to donor recognition and event reconciliation as required.

. Z4 B! h  I3 h8 [2 xSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

0 d4 V1 N) Z8 v! ~Term:

This position is Permanent part time (20 hours per week during regular office hours).

8 W( Q" _- b2 H& c- QStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

  |% o3 j: C( q0 V2 e, AThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

: n6 Y8 G; Q+ r) y; |# j( J6 k! j5 _& fAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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/ g$ q1 }$ [: q: _Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org