Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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8 R' h1 E1 \8 X% s+ BChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

2 o% E$ x9 [/ Y  SCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

, m# ]  f  k* W- ]  _5 kKey administrative duties:
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! R5 g: y8 U. k• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

& ?& G) {+ {* ~3 l7 q- a  t• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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" o6 G+ Y- o& V" Z: I) p+ g, D• Manage office technology software licensing and hardware maintenance.

$ U+ W8 I7 |% ^: w/ i• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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" X  j  O  s4 A$ ^6 B# G! S• Support effective internal communication by recording and distributing all meeting minutes.

& }& m7 v4 g! R0 V• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

" J. z7 Y2 q& l- q9 B, {6 i7 r• Perform financial administrative duties as required.

) n) c9 l9 Y  w  n! i+ |+ @Key program support duties

International Projects and Public Engagement/Communications:

; S& q* M# z0 B3 u" R. O• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

. K' q  g/ }$ o. r0 x6 U4 {' Q• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

! f' @+ e( d! E! `" F• Support management of online publicity and communication tools.

) T; D  A7 K3 B9 \- u/ a• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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: @6 K- B- d& t$ M4 T• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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) R1 f5 V' b+ B' a2 B/ T4 }" O1 _• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

+ Z7 J0 Z+ i2 b0 a  A• Provide logistical support for key fundraising events such as silent auctions
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2 d- q/ {$ g* y* \2 F& S# w• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

) Q; k% e8 L5 V) N2 [/ V• Support logistical work required for CFCA’s Annual General Meeting
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/ U6 u  o: e& u• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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7 ]+ `& D% A: ?- J2 c6 Z: ~Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

1 z7 C1 K0 Y* `Spanish language abilities are an asset.
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1 y( [, e8 A- }2 oTerm:
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4 H& P: C$ @" D3 M+ T( sThis position is Permanent part time (20 hours per week during regular office hours).

2 A; Y3 \! t; D$ E( b- b- OStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

* R$ t0 y$ p6 @1 z# fAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

- U# R1 g# L, B  zPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

% d% b) M2 }) z( I3 X, xWeb: www.changeforchildren.org