Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

6 s7 {* I( i0 IChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

# K! P2 I- s; U7 [+ S2 z* [- w9 HCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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9 ^. p; P+ O& A! c# l7 P+ qKey administrative duties:

1 o% o: r8 h3 o• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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2 u. x5 a( P# g4 }( P$ U• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

1 [4 l: x8 z5 Z! c0 P" s! R• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

9 U/ ^1 ]- B' U$ b. R7 h- e• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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* E/ U& J; \! f' T8 j7 L8 Y( b• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

+ ^9 x% c0 _7 Y: M+ S1 a1 a• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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4 p+ _) q& W7 D• Manage mail outs for fund development or education purposes with support of Program Managers.
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4 H0 ^: M1 O, r$ p0 B• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

Key program support duties
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8 i; C* a4 h0 `  a, P* w+ bInternational Projects and Public Engagement/Communications:
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8 W; j4 C6 z' N' S, w( a4 D  T• Maintain inventory of communication materials.

" ?& G3 k' d3 `, Q+ t: V• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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% e4 B5 l# Q# I; A" {3 b• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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( E% M, S  @/ O, a! [• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

# C# ~( I. \# o% ^9 e8 n1 n• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

/ d+ [+ W$ k$ i" u: N. @• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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5 l& i5 H7 o1 f: Y9 b+ gSpanish language abilities are an asset.
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* u3 m. ~, D/ X, R! l7 k9 bTerm:

This position is Permanent part time (20 hours per week during regular office hours).
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% ?+ {& ]5 J. G, ]- o  p3 M; KStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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: q6 Y9 v! M" P+ J. x3 s! xThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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. V# t1 w& y( {/ U: x  dAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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9 N1 {7 d  T4 r' z) sPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

/ V/ Q& F1 Y* RWeb: www.changeforchildren.org