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Job Description: Administrative Assistant, Report CoordinatorDepartment: Asset Inspection
6 A0 I$ l% b# ~( j- Y% `/ f8 `Last update: November 17, 2006Reports to: Department Manager
$ B; S* ?/ d5 L" R7 LPosition classification: Non-Exempt5 \- h, @2 [. [
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Job Summary:
6 h$ V3 C3 i& Z) CProvides administrative support to the Asset Inspection department by performing a variety of tasks specific to the NDT testing, reporting function. This involves occasional travel to the job site./ D. L& ] b0 |2 L8 X
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; G4 _/ ?$ ~" u+ G( N! |Essential Duties and Responsibilities:3 N6 x+ S* K2 i9 }- t% D
· Coordinates various NDT reporting by performing data entry, compiling reports and surveys, report preparation, distribution and submission.
; Y) {8 u0 I4 f2 T" U2 O· Reviews field drawings and inspection reports for accuracy and completeness.
3 s% E1 G8 I" M h* B G( g· Provides technicians with required reports and assistance with report preparation.+ H: R/ J }4 O' y b
· Manages report database.
- `% d/ B% H; x8 y· Tracks purchase orders and matches with work orders.3 s4 p; d) s; |6 e. L
· Organizes and files electronic and hard copy media files.
; F Q+ `" O9 J' B; {· Provides backup support to other members of the department.
1 b/ l- L7 S& o# v· Other duties may be assigned as deemed necessary.
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; `, p! t+ F9 w. X$ y J4 zKnowledge and Skills:, y% l- y' D9 j
2 - 3 years of related office experience. Intermediate computer skills and working knowledge of MS Word, Excel and email required. Previous data entry experience and familiarity with Microsoft Access an asset.$ H- A+ l: P9 L$ z3 |2 F! V6 x& M O
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Certificate or Diploma in Office or Business Administration would be an asset.* U2 I% O( @6 ~2 d: k: `' V
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Excellent communication, inter-personal and organizational skills and the ability to work in a self directed manner is a must. Must have proven multi-tasking, problem solving and prioritizing skills with a commitment to accuracy and attention to detail. |
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