Job posting

芳草萋萋

JOB POSTING
8 o0 w7 z2 ~. m* n0 N# t  FOR
OPERATIONS MANAGER - VENUES & PROGRAMMING
- p7 r+ q7 \. I
REPORTING RELATIONSHIPS
The Operations Manager - Venues and Programming will operate with a  
direct line reporting relationship to the SU´s Manager of Programming  
and Venues.

/ m) i, o: S' e& P' }% d7 [/ pROLES AND RESPONSIBILITIES
The duties of the Operations Manager - SU Venues are diverse and  
extensive, and are targeted at the all round smooth operation and  
4 f  H% t3 K" f5 w7 Afinancial and operational success of the Horowitz Theatre as well as  
; j1 S6 p0 K6 `the logistical organization and smooth rental of the additional  
3 R( @% W: \) p* e' Mvenues within the realm of the Students´ Union.  In the light of that  
breadth and complexity, it is not possible to fully define or  
describe all roles and responsibilities in a document of this kind.   
0 u$ G4 u% q- j' d9 F9 Q' oHowever, the main roles and responsibilities of the Operations  
Manager are as follows:
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1.        Space Roles and Responsibilities
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a.   To ensure, at all times, that the venues listed below meet the  
  A9 k0 I6 I9 K$ I, [( C( {7 k* R+ Cappropriate standards, requirements and needs, and contributes in a  
7 }% k- R3 }  V* j4 O2 h  o2 Wpositive way to the smooth operation and success of the individual  
& J6 |) G6 }" P& t) J+ W, x* drenter.
1 n- q& ?, I" m& g/ F·     Myer Horowitz Theatre
·     Dinwoodie Lounge
·     SUB Stage

  n) G  A* a0 C% Gb.   This includes, but is not limited to, the following:
·     To plan the capital and supply expenditures to meet the  
( [6 ]) R2 Q0 s* z  L5 H8 E, iproduction and facility requirements.
5 ^4 h) X! }. H: z. m·     To ensure the day-to-day compliance of the venues with existing  
safety regulations and building policies.
To ensure that the maximum potential of renters is met.
  A  {: j& M" K/ V$ G
. ^8 B4 Y( |% W* b+ j6 _( \2.        Marketing and Promotion

' c: `  ^+ U# ~, xa.   To develop and implement a marketing plan for the venues that  
focuses upon advertising and promoting the venue to faculty,  
students, and internal and external clients on an on-going basis.  
! E- D. P% K9 S/ m( ]; j9 ~This strategy will include implementing and/or delegating the following:
·     To develop and maintain promotional materials, the Horowitz  
Theatre and SU Venues home page, newspaper and other advertising; to  
+ }: |1 {4 ^( P$ I  \) }take advantage of other internal and external advertising  
9 ^6 P' [. }" k: copportunities; and to develop press releases and other promotional  
literature on an ongoing basis.
" X  T6 |9 _$ s4 g* H( G& [. C·     To coordinate tours of the venues for potential renters.
·     To promote upcoming events in the Horowitz Theatre through the  
use of the Horowitz Theatre Home Page and the SU Events Calendar.
·     To develop new external clients for the venues.

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3.        Staff and Supervisory Roles and Responsibilities

7 S; Q& C. u, c' Q' |+ u8 |) ga.   To ensure, at all times, that the venues are adequately and cost-
. G: U/ F7 r% K  n( [! @% o7 \/ xeffectively staffed, and that the staff utilized by or within the  
venues meet the appropriate standards, requirements and needs, and  
+ \/ }* _3 H. ]2 ^- ~; Kcontribute in a positive way to the smooth operation and success of  
* l# `1 C1 w% z! V& ethe renter´s events. This includes, but is not necessarily limited  
to, the following:
·     To be responsible, under the direction of the Manager of Venues  
& Z  y& Y  j- _! A& t. Sand Programming, for all staff issues including hiring, disciplining,  
evaluating and terminating, as necessary.
4 T/ X- {) X+ A, u: i  m8 `7 D To ensure that the Horowitz Theatre is adequately supervised at  
3 p' }/ |0 o' t" W) g  Ball times, this includes the development and implementation of such  
7 Y4 I5 n1 Y9 q" ]5 O' C8 ]schedules and rosters as may be necessary to ensure the effective and  
: u0 f0 K' [3 o; Ccost-effective supervision of the venues at all times during which it  
is in operation or needs to be in operation.
·     To work with the Technical Director, when necessary, to ensure  
that an adequate and appropriate level of part-time staff exists to  
# o) l# ]' O. pfacilitate the smooth operation of the venues and to ensure all  
renters needs are met.
% ]- w. @! l9 V. x" {2 D·     To work with the Technical Director to ensure that the skills  
" v( E9 T, y# _0 O3 J6 E- E+ oand attitudes of all subordinate staff are appropriate in light of  
7 m+ K4 Y, j3 J& E- l& mthe roles they must perform. This includes providing adequate and  
effective training (and re-training) in all applicable and  
( W$ t) m& d# F& d0 W  rappropriate areas, and ensuring that the Policy and Procedures manual  
# f4 t. {" j7 F6 O, g# o. xis kep up-to-date at all times.
·     To ensure all staff are trained in and committed to providing  
" [' C. m  I/ D5 b+ Pexcellent customer service to all renters.
) _7 a- R: c" h' j+ h9 J0 @' Q·     To work with the Technical Director to arrange staff  
scheduling.  To handle payroll related matters, under the guidance  
, B$ r' Y, ?" D+ t! _, vand direction of the Manager of Venues and Programming, concerning  
the staff of the venues.
·     Working with the Manager of Facilities and Operations to ensure  
the appropriate setup/tear down of each venue.
0 v: F# r, y+ t7 o% I2 W·     Working with the Manager of Programming and Venues to ensure  
9 O# d7 H1 `% F$ ythat additional requests such as licensed receptions are arranged.

; W6 \, A. \/ d) ~
4.          Overall Financial Performance
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9 f$ S! g3 r- R. }( U- N1 k* @a. To ensure, at all times, that the Financial and Administrative  
  k7 w6 J* N! D, `$ esystems and processes utilized by or within the venues meet the  
" M& d. s1 N: d4 x! _& Lappropriate standards, requirements and needs, and contribute in a  
positive way to the smooth operation and success of the venues. This  
7 [& c$ ?. z! |  k- ~/ M5 `includes, but is not necessarily limited to, the following:
To provide input and expertise in the formulation of appropriate  
% u( C8 X/ n( r0 _" \% C* C7 w; z2 zoperating budgets covering the venues to the SU´s Manager of  
Programming and Venues and to discuss and refine those budgets  
1 o6 H2 }' l2 N9 q8 W$ |2 ?Manager of Programming and Venues, and Manager of Finance &  
9 @3 p) H) ~/ Z! Q) J. qAdministration prior to their submission for final approval.
·  To manage the venues in a manner which adequately and effectively  
reflects the budgets approved for the venues and/or which reflects  
8 ^6 y" B+ |5 q( othe best interests of the venues and the Students´ Union.
·  To function as the key player in the submission of financial and  
' D% y+ W5 S/ W) ]/ v4 t3 aadministrative documentation covering the venues to be used in the  
& {, y1 Q1 ~) k$ {$ j: }; Ecompilation of monthly and annual financial statements, and such  
0 O  x) k% X7 C* J  uother reports as may be necessary.
·  To discuss those financial statements and other reports, together  
with all financial and administrative procedures, with the SU´s  
Manager of Programming and Venues and Manager of Finance &  
7 t1 v" O' L/ L& C* B% b& f9 R8 dAdministration with a view to determining and implementing action  
* v9 @7 n8 s7 ^- s; |- Eaimed at improving the financial and/or functional effectiveness of  
  n1 |  x& V; f0 o0 Fthe Horowitz Theatre.
·  To ensure the existence of adequate, effective and accurate job  
5 O% [4 y) q/ p' u& tcosting systems to be used in connection with the determination and  
$ @& l% C! i! V3 ksetting of appropriate prices for rental and staffing rates for  
- K+ e) u0 t5 ~events held in the Horowitz Theatre.
3 l5 k2 H2 [+ `# U·  To develop accurate documentation to be used in connection with  
4 j+ P* w7 o0 j) fthe billing clients, and to forward such documentation in a timely  
9 b8 f3 y4 H" u6 G2 e5 `) umanner to the Accounting Department.
·  To recognize, address and handle all matters relating to financial  
* M  q4 K: l  C+ r! J: Hand administrative procedures and systems in a manner which reflects  
the requirements of the SU´s Manager of Programming and Venues and  
% S5 N- P3 a' I/ N- x& yManager of Finance and Administration, and in a manner which  
contributes positively to the smooth operation and success of the  
venues.
1 n9 C. J7 S% W% N6 w
5.          Overall Roles and Responsibilities
8 B, x$ `! M3 ^a.   To ensure, at all times, that the systems and processes used in  
renting the venues meet the appropriate standards, requirements and  
, [+ @$ T# |( A" E/ nneeds, and contribute to the smooth operation and success of the  
0 |$ K/ L5 O- H: ]venues. This includes, but is not limited to, the following:
4 J0 {6 q+ @0 Q
& @; R( J! x- r, P  ?0 ^5 A) a% u·  To recognize, develop and set in place such rental procedures as  
/ c2 x) M  P# [! w9 ymay be necessary to ensure the smooth operation of the venues, this  
* d4 f7 D4 L. Z" C$ [5 i& tis to include but not necessarily be limited to systems and processes  
1 g& J9 x5 V# o! q& _in the areas of contracts, inventory management, contract evaluation,  
pricing, costing, equipment usage, rental/contract invoicing,  
4 P, I" {) T7 s( p+ }$ y& |$ utogether with such other systems and procedures as may be necessary  
) h( |9 O) j2 T; r6 s, p& b$ sto ensure the smooth, secure, efficient, cost-effective and  
functionally-effective operation of the Horowitz Theatre.
3 b, s. `% }; f8 R( O; J6 a3 z·  To recognize, develop and set in place such operational procedures  
- `1 m  X3 x' [" Das may be necessary to ensure the smooth, efficient and cost-
effective operation of the venues.
% K2 A6 r* H% f8 t·  To negotiate rental lease agreements (contracts) relating to  
/ r3 T6 n; f/ Mdates, rates, staff and miscellaneous charges.
3 \7 `+ l7 n- k1 t) M·  To ensure that adequate inventory is available at all times and  
- j; M$ v* l4 [! Dthat such inventory is stored and issued in effective and secure ways.
$ ~6 j) \% Y5 ~/ Z·  To consult with renters as to facility issues in producing their  
particular event in the venues.
3 `3 j# l( I2 p# J·  To provide the venues on-site staff with such documentation and  
supporting information as it may need to effectively fulfill the  
roles they are to perform to ensure the success of the renter´s event.
·  To produce quotes in respect to staffing costs for a particular  
3 \- n4 c4 u  X6 x4 c( ]( M, e4 \rental with consultation with the Technical Director.
4 z. F" ]. k) x9 |; E6 V5 ~( Y3 L·  To ensure that all queries raised with the venues whether from the  
- D, s8 L! y' @* @& b8 _' R8 ZSU or renters, are promptly and effectively handled and adequately  
6 o/ U  e" q& h9 \1 Y6 panswered, and to ensure that such action as may be necessary in  
follow-up to such queries is taken in a timely manner.
$ K7 j1 k  O1 \ To ensure that the venues and its capabilities are adequately,  
' t+ U4 j5 |6 @" }+ R9 C+ xeffectively and cost-effectively advertised and promoted, and that  
the cost of such endeavors does not exceed the budgetary provision  
made for them unless prior approval is given by the Manager of  
9 F6 l: W' M  |) uProgramming and Venues.
2 @4 V4 Q/ d; t0 I: g2 m  h3 b·  To act as an informed and knowledgeable resource in the case of  
significant challenges and/or problems surrounding the tasks of  
8 E3 j4 B9 w+ _' Dmarketing, administration, operations, and any such other matters as  
may provide such challenges and/or problems.
·  To attend such meetings as may be required to support the smooth  
1 ~; w8 q: R" m  Toperation of the venues or the Students´ Union as a whole.
/ ^8 }! @3 N  G- C·  To perform other job-related duties as may be required by the  
& A" V, R; F2 N# vManager of Programming and Venues in order to ensure the smooth and  
secure operation of the venues.
·  To recognize, address and handle all matters relating to overall  
operations in a manner which reflects the requirements of the SU´s  
Manager of Programming and Venues, and Manager of Finance and  
# C! W: P) {% X) Q9 A  ?Administration, and in a manner which contributes positively to the  
& w! ~1 k) ?6 Bsmooth operation and success of the Horowitz Theatre.

QUALIFICATIONS:
1)             Minimum two years related post secondary education, or  
an acceptable combination of education and experience.
) k; z8 h6 h* a$ N$ \) u7 x4 D2)             Supervisory experience.
1 E7 G8 Y' i' d: Y1 u2 C/ {+ [$ P3)             Ability to create new initiatives with little or no  
supervision.
3 Z9 k/ _& y7 f. S4)             High level of creativity
5 a" _, v! `: P. w7 S( C5)             Knowledge of budgeting and staffing procedures.
* q$ I  D5 }! T8 ^: H6 i6 O6)             Excellent organizational and communication skills and  
$ T4 x8 k' w7 |, F: Nstrong writing skills.
. e) Z& K$ p* G8 h1 r7)             Dynamic individual with experience in large group and  
one-on-one promotion.
' ?8 C+ m% M6 e/ W$ x  n             Ability to work with students, staff, University  
% @, O$ N# q+ _faculty and administration with a dedication to providing excellent  
customer service.
$ n% w! ]3 u' K2 u$ W/ l0 {Union exempt position
July 6 2007
7 E- \' i# Z( r- X4 Z0 u; ~
$ g5 o! C7 m, G8 Z5 ^  O5 x: j: IPlease state salary expectations
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Please apply in writing to: Val Stewart, Personnel Manager, Box 600  
! @4 z2 W$ `3 R/ U( }Room 2-900 SUB, U of A Campus T6G 2J7 by 4pm Tuesday, July 17th 2007.