Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
7 k: b4 q2 i( m( m) }; u9 rDuties
% [0 W0 N( g" N: SReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
8 k+ _+ J% i0 V6 o, a4 `-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
8 [! p* V1 I& ]6 k5 z        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
! ]/ }6 h* x8 G8 F. ^' W/ `4 X        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
) W& p4 @1 m) K! i9 `. t        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
& [. i7 A) N+ T+ ]% T( U7 t/ c. x- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
$ n# {6 |& g% L* }: x        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
( T, z" b! s9 e        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

4 k3 m& O9 Z; d! x/ }6 {Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
. y; O+ n$ n+ x        - friendly, warm manner
9 {$ M9 ^. K* a/ {+ n4 I        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
3 B/ D5 v+ j4 I$ N# m9 b' U& P-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
. P& y5 ?: h- d# Y! }: K
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
! g" ]0 W5 e3 v9 V1 y                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008