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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.2 P/ P& Z% w/ ^' a
Duties1 ~$ @9 ?- t1 ~' ]- r8 C' \4 D- n
Reception& S( b* Z1 ~: G- T0 e0 {5 H
-answers the telephone, takes messages and ensures messages are given to brokers and other staff
& W+ U. |, n8 z2 Q- gives out general information about the Co-op
. I9 F& h: `: l+ b$ E-checks voice mail, postal mail and e-mail daily and passes on pertinent information1 M9 ?" F) P h4 X* a ~
-greets visitors and responds to their needs
+ H& ?- o5 g1 d& e) {-maintains general office tidiness + n$ u0 l3 N3 [+ G5 t
Administrative
9 z% T) n& c' w# o' _' @ -communicates with the brokers on internal decisions and procedures a, ]8 J) F8 s) j7 m1 U; D
- develops and maintains a system for internal forms, files and mail (incoming and outgoing)
5 D# u+ m- Q% K, A- m9 z# N9 l$ D -maintains accurate and up to date computer files and documents0 ~- p( w( Y2 y' G
-ensures all organizations working with the Co-op get updated forms
x- B4 E' ?9 A -ensures all brokers have access to updated forms and templates
5 L- P1 Y s4 Y - photocopies materials and information as needed and requested
$ `- `8 k8 v/ t+ j) M1 C - ensures all current forms are stocked and replenished
L7 {. v0 X1 R& i0 h, d- _Support, M! W0 Y* r3 v2 K- S% @0 f
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
/ @+ s& L h5 u - assists the brokers with urgent tasks % x5 C6 R) K3 u
- assists with the ordering and maintaining of office and hostess supplies at the Co-op7 y3 a, k& T9 G6 N/ S: Q5 \
-trouble shoot computer and photocopier breakdowns and call appropriate technical people
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4 J$ ~. q4 s1 XQualifications6 h9 @2 N) M8 O9 f' o0 H+ }& l! Z
- excellent computer proficiency in main programs! H, K- X/ K# n! ^) O& i1 B7 e1 G8 Z
- excellent interpersonal and communication skills, in person and on the telephone1 {1 _6 x3 i5 a' l
- ability to multitask, work in a busy environment and be very organized
: n: Q* v' ^( m - friendly, warm manner
. S5 W' M8 C5 u% H8 h; C3 L* u -ability to work with a wide variety of personalities; able to work as part of a team; S! k$ j- Y% M" W' `; d: c
-self initiating in getting work completed, asking questions for clarification
* y: E$ p: p- [+ @# p-task oriented
7 @& V4 e" J7 z& B- understanding and accepting of differences in others, able to see different perspectives and problem-solve in a team context
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Please respond with a resume and cover letter to : The Multicultural Health Brokers Co-op
/ P. B _+ t: y- V 10867 – 97 St.) s% s8 i$ e4 \3 j5 i' Z
Edmonton, AB T5H 2M6 7 `5 I# l# b' U, w
Attn.: Ann Nicolai Fax: 780-4282748# m6 P2 I9 i7 N& x9 i4 l. s% B
E-mail: ann_nicolai_mchb@interbaun.com3 K1 p% X& Q: H( V
Closing date: October 10 ,2008 |
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