Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
% t2 A$ x" @6 ~) vDuties
1 s! S+ s; _8 p$ U% |" NReception
' X$ S" C" }& k9 O4 U-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
4 x  @- K! i" D3 d- I) r7 q4 C-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
( D2 [$ H" q9 hAdministrative
) g, k5 X$ V) ?9 D0 S+ j        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
5 ?" Z* R5 s. y3 e        -ensures all organizations working with the Co-op get updated forms
* h, U4 g- I' M        -ensures all brokers have access to updated forms and templates
* @9 C# e" W) n: o        - photocopies materials and information as needed and requested
% z* E) C$ Y$ l8 k9 G! J        - ensures all current forms are stocked and replenished
3 j) x: e- v3 CSupport
. C% u  C% S, z- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
7 @1 R. \0 n+ p/ ^$ ?% y7 L8 N8 {        - assists the brokers with urgent tasks
" O  _$ \" V( _$ C7 e/ M# r7 f; w        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
1 \! s) S& s% |- V" q5 h% [9 M        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
+ M* U0 R  _1 g$ c+ p& G
+ \$ m6 A" c, x( l! ^& y3 j/ XQualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
* {. F( ^) J4 w( m, e; o        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
) c5 k; ~9 J# s  l: [  J        -ability to work with a wide variety of personalities; able to work as part of a team
1 W, A/ K1 E! z        -self initiating in getting work completed, asking questions for clarification
6 P+ s! z( m7 m( ?4 P  ?2 ]-task oriented
( ~! H) l- c& b$ ~- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
/ s) f" p+ A; i6 `                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
; j9 q) R8 `6 Q2 M6 d) E! K) V                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008