Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- e! u  u- ?1 K+ ~! c- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
- Y4 U2 @& M/ \( x4 \-greets visitors and responds to their needs
1 A7 j& C; s. a-maintains general office tidiness
Administrative
' {* ]. v5 V7 L: P8 [3 y) e# R! s        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
/ ?: T, }* a1 e4 x# }; f0 j        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
; X) g$ f8 [  u" r+ O$ i1 Z        - ensures all current forms are stocked and replenished
Support
& o* e$ Y0 w( P% V' ^- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
- B- j+ L% f- X4 f7 m2 _" J        - assists the brokers with urgent tasks
9 u5 X5 G# G+ z# _        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
0 d* l5 e- ^4 B# ~1 _9 {& r* i        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
! Y4 U, Q# t' H7 v; O        - excellent computer proficiency in main programs
' S' D6 r/ L1 k: W        - excellent interpersonal and communication skills, in person and on the telephone
) f, _" s* k( v) h' R& S        - ability to multitask, work in a busy environment and be very organized
) n$ U' r; O# H4 T& V        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
5 Z2 V2 w& }. q, y3 A        -self initiating in getting work completed, asking questions for clarification
5 b" `" m8 s# @1 c+ _-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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2 w2 j& Y% `- S" p/ o: ]Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
  J2 ^5 V1 {, d" z& l6 R& ?                                                        10867 – 97 St.
4 P  v4 i, e4 d( `" X% X                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
; c5 \2 b9 v$ Z                                                         E-mail: ann_nicolai_mchb@interbaun.com
7 M6 p; Q+ }: V- ]8 d* f                                                        Closing date: October 10 ,2008