Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
& W+ U. |, n8 z2 Q- gives out general information about the Co-op
. I9 F& h: `: l+ b$ E-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
+ H& ?- o5 g1 d& e) {-maintains general office tidiness
Administrative
9 z% T) n& c' w# o' _' @        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
5 D# u+ m- Q% K, A- m9 z# N9 l$ D        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
  x- B4 E' ?9 A        -ensures all brokers have access to updated forms and templates
5 L- P1 Y  s4 Y        - photocopies materials and information as needed and requested
$ `- `8 k8 v/ t+ j) M1 C        - ensures all current forms are stocked and replenished
  L7 {. v0 X1 R& i0 h, d- _Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
/ @+ s& L  h5 u        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
" ^" M8 W3 K+ f" g1 {! r
4 J$ ~. q4 s1 XQualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
: n: Q* v' ^( m        - friendly, warm manner
. S5 W' M8 C5 u% H8 h; C3 L* u        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
* y: E$ p: p- [+ @# p-task oriented
7 @& V4 e" J7 z& B- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
! a+ c# L( u2 h/ s0 W5 c$ j
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
/ P. B  _+ t: y- V                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008