Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
- O0 v5 s: r% I" N  z* s9 p-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
+ I, b) y0 Q6 C5 I- gives out general information about the Co-op
4 \5 G) h" H2 {/ U" y6 Q-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
" j- M# |( K0 D! u% C0 I/ G-maintains general office tidiness
Administrative
# U5 d  b" A7 H& x1 D  U0 Z( e2 Q        -communicates with the brokers on internal decisions and procedures
; O; ^- X$ S0 X& p0 H        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
+ m: q9 s' {" C6 m5 K2 Z        -ensures all brokers have access to updated forms and templates
8 M5 T' h7 j  D8 G& H        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
" I3 L7 F# @) |1 V8 D* f. x# SSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

0 m1 V( o: N  ~3 s% e8 ^Qualifications
' S. r5 b$ p7 o$ O9 t        - excellent computer proficiency in main programs
+ W  S4 C; N( m. X& E+ s        - excellent interpersonal and communication skills, in person and on the telephone
2 u+ i+ u8 A% c8 }8 n9 i        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
* a- c; q5 R2 t. \2 U3 y$ ^        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
+ h) D7 M) T$ G# b4 L6 U- s! r: t$ r
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
; k3 M+ |, d/ _                                                        Edmonton, AB           T5H 2M6       
) t. W. T/ a- m6 I+ `                                                        Attn.: Ann Nicolai          Fax: 780-4282748
' X8 ]  k4 g( G* w                                                         E-mail: ann_nicolai_mchb@interbaun.com
$ d" ]; |9 t' g                                                        Closing date: October 10 ,2008