Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
/ V! e% {. b8 D1 O' f, u, Q: h9 JDuties
2 ^2 k4 Z" x8 h0 iReception
" m5 l  F# t4 j-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
5 e$ f/ o1 g0 I' ?-maintains general office tidiness
# A0 D: s8 }/ S! \# TAdministrative
# V& w- e  i/ r: B        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
" Q$ Y. r, d# ~8 A7 i        -maintains accurate and up to date computer files and documents
. V+ [7 i% A; C6 o5 M* J" V        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
) q- O& s3 C  D        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
0 P8 E1 K6 |! j# G+ S' ^        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
1 s! B9 v4 M; H% |5 D3 w/ F6 V5 w0 p- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
; @4 l7 ~- |( K                                                        Edmonton, AB           T5H 2M6       
" f% R4 i2 b9 M$ I                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
$ M* i0 [5 D5 C9 n* k                                                        Closing date: October 10 ,2008