Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
& I; c8 D! m$ H% S* C# V- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
- X& r, N# m1 t  m! M( U-greets visitors and responds to their needs
$ ?6 g4 I2 e$ x& G9 A. N-maintains general office tidiness
- H; s* }+ M! h$ a8 BAdministrative
        -communicates with the brokers on internal decisions and procedures
9 ]) U6 ^9 b8 e  J        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
( s5 j: e1 `- B  I        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
, i& s6 f0 Y0 c: m" }# S- b        -ensures all brokers have access to updated forms and templates
, P# t6 {  g# Z" B# w2 `        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
( H% b& ^( r& G# A) }, p' nSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
0 t9 u- u: `/ z8 q8 w        - assists the brokers with urgent tasks
. O* z7 v0 K' T  s  n" M: R$ u        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
+ w: S2 p0 i* y5 }
# D" C. l( h1 c- p% T+ W5 tQualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
9 P: F: a' O4 ^- c0 Q        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

/ G% V' `% P+ CPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
: m& B) j; V. o& X  q3 K6 r8 M                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
! H* _! R* }5 {/ U% \/ `2 K                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
3 G$ r9 |! g6 D  Z' c# x! z                                                        Closing date: October 10 ,2008