Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
) X" \4 K. {1 ^& Q" @We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
; i& C  U0 ~8 B& \5 u- Z/ R; zReception
; i; g! D& v" b8 f! e-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
0 B7 p; B/ ^3 n-checks voice mail, postal mail and e-mail daily and passes on pertinent information
+ D1 Y9 {; m7 r( }. m0 `-greets visitors and responds to their needs
1 R% P  i+ ]) p7 n$ U-maintains general office tidiness
# Y1 o* a% A( i( pAdministrative
! J& \' K( {  y7 S  {        -communicates with the brokers on internal decisions and procedures
$ A9 l3 e% B; h) l+ j3 r/ ]' |        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
) b- a' F! Q; p8 T# D  Y: }( m3 @/ s        -maintains accurate and up to date computer files and documents
& o; [# }9 L2 j/ Y, R, {        -ensures all organizations working with the Co-op get updated forms
0 T0 J- C0 h1 e0 A. @2 o8 v        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
( t* R* w4 |8 [2 E: D; g5 J. K. T# j        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
; K! d, c* O$ N7 O, p        - assists the brokers with urgent tasks
( i2 L* f4 h, J+ U        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

% _- f; }0 Y" UQualifications
0 N# |& G. x6 x        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
$ Y% Q: w- `, N4 \& q        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
! R7 x* t4 d4 ~. l; x$ X6 l* n! g        -self initiating in getting work completed, asking questions for clarification
1 W# t4 o5 A) X-task oriented
: U# z3 v; r9 `+ V- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
- y$ X/ J+ N) d( O/ x1 |* v; |: n5 I
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
! t# A- c% ?0 i: D5 `8 b                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
' b! j: k7 j6 q0 z9 C8 p5 k                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008