Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
" U* ~  S5 p$ K# ]& ^  `Duties
1 G, r/ Y/ b  M( D8 m6 }. }- CReception
1 U' P4 B0 p! E-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
, x1 ~, e8 j; B- k; C+ a7 g6 _        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
  M1 F0 V5 `( K) w" j2 n        - ensures all current forms are stocked and replenished
- ], ^+ u* m6 ~; K8 z/ ~3 M, I) ESupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
8 w) m# X5 S+ m; X- J        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
+ `* _# x5 d/ J7 F        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
, S3 _, j* O% r        - excellent interpersonal and communication skills, in person and on the telephone
6 L0 X) B  V4 u$ h, |        - ability to multitask, work in a busy environment and be very organized
3 U' W6 _  L: h& J% W0 y* Z5 u7 t        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
. }/ t2 s8 j1 `6 n9 ?3 U        -self initiating in getting work completed, asking questions for clarification
5 k: A6 \# Q( u7 n5 M7 i/ z- Q% l-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
( ~$ H4 i* P* _& i) x                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
, Y1 _1 s" C9 n                                                        Attn.: Ann Nicolai          Fax: 780-4282748
* b% f! L4 p2 _! U$ P; Q; \                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008