Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
# _+ r! v* S; H# E0 L/ W' q- o1 S- K3 bDuties
8 }2 @& U2 Y6 [6 N# QReception
  o9 B) R' }- D-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
7 [* A" |- \3 b, r! K7 W; d/ }-maintains general office tidiness
) ]/ R. B! a1 d% NAdministrative
4 {+ y* D) T' @0 H7 Q        -communicates with the brokers on internal decisions and procedures
- I" G8 ~( t) R  N5 v/ X        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
% K1 C' X( d3 {$ o        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
. _7 E- F7 ~/ R! L9 i2 @Support
3 e: y0 m$ f+ \: I5 s- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
- h0 {  K) }5 C; X" m% B        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
# D$ \! J2 I0 R3 l; i6 H        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

9 G. l. a7 g9 W# K+ z3 ]6 cQualifications
/ ]) [: A5 h- G% P* M        - excellent computer proficiency in main programs
7 D8 h; s: {) F7 A, b5 w        - excellent interpersonal and communication skills, in person and on the telephone
1 s3 K2 G: |1 h7 z/ V6 g        - ability to multitask, work in a busy environment and be very organized
; ~+ m$ }- k, f# @- h: H        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
( [+ x+ ~! x1 V* J3 B8 \: Y7 V        -self initiating in getting work completed, asking questions for clarification
# l2 W' R2 `2 \5 N( \-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
* M; E. M; V2 Q
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
1 L6 f% q: Y3 X5 Q& N" a                                                        10867 – 97 St.
3 I2 _  B- ~7 t& \) k                                                        Edmonton, AB           T5H 2M6       
; w; y' h$ f! i( R, e                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008