Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
; R  U( w. S1 A. r' lDuties
Reception
  X) ^4 l$ m0 r9 {-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
/ r  O2 Q# ~4 u- j( }5 a        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
& E5 Q" @& b6 V% m        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
1 l7 A9 }' O+ }: M$ n+ |0 q" L, Q, G5 z        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
+ O$ t$ D! C' ^; [% {        - ensures all current forms are stocked and replenished
Support
+ u: k" v7 q+ b8 n- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
7 R8 S- ^. [9 ]        - assists the brokers with urgent tasks
- I; ~% I" F2 K& a        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
' b: F: \$ a, B$ J        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
, P$ Y$ g0 H2 S9 R& r        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
: p$ r6 g1 D3 O-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

, \0 o% ?3 f! \! x9 DPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
3 p  V, m9 {  j, u                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
, Z2 R2 y: W3 [6 [* m. }( ^) c% a                                                        Attn.: Ann Nicolai          Fax: 780-4282748
1 j' [( h# @8 N6 `                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008