Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
+ q6 ^6 {3 p* q( ]9 ?Duties
3 r% r! }3 |9 b( E' o$ b1 uReception
. P+ z+ x  k; v1 m( n9 \  ?-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
1 H6 B% l8 a" n+ _        -communicates with the brokers on internal decisions and procedures
$ O8 C9 C; G7 O* w        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
7 z4 r! c$ ~0 S- M        -ensures all organizations working with the Co-op get updated forms
. W3 Z& g9 T2 s        -ensures all brokers have access to updated forms and templates
2 v3 [4 c& a" g; q8 |3 `, d; }% D        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
! |0 B, ?8 v$ r1 h9 ~Support
- G1 @) I0 b. T' T: ?- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
! @6 N2 S9 [- i8 [( S( g4 M4 T/ s        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

% d8 @6 y7 P) i1 e7 w- g. gQualifications
# K: g" u# g6 H# H0 F7 f6 [        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
) n4 p2 p( ?2 r% I5 T; t3 ], P- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
$ K, d. B8 n, R1 z* @5 h
7 X" b& n/ ?# L" W, HPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
9 V( _* M! M- A% n+ v+ R2 x& X& f                                                        10867 – 97 St.
# N' M* [+ O+ x# w  k. v                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008