Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
: T, \+ J& N9 B5 Z! h; @4 H-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
% m0 s: c2 Z& G5 [0 ZAdministrative
        -communicates with the brokers on internal decisions and procedures
! A/ L+ o' r0 c) j: Y        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
$ q( A) P$ L6 z0 w! a( q: @3 `        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
+ W$ ^9 `* r' G2 |" R* ~7 @        - ensures all current forms are stocked and replenished
5 N6 @  i7 g5 E; T* u5 B+ rSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
/ s+ D* C4 z1 M# E7 `1 n' Z        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
/ R2 O2 E9 M1 u        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
/ j3 y6 o* d' b* }) e$ Q: d9 @4 H        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
5 l- |# d4 F1 E; O; Q( t8 s6 y2 Y        -self initiating in getting work completed, asking questions for clarification
' ?  |2 m* O6 e% e-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
" u/ e( I- V7 T6 {2 N% J                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008