Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
! t) X4 s! @4 U/ kReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
1 [. d4 s' [8 [* @4 K4 U- ^- gives out general information about the Co-op
+ W/ H/ O+ B6 C) g  C-checks voice mail, postal mail and e-mail daily and passes on pertinent information
) [" L& g, w  X( D! G-greets visitors and responds to their needs
9 H) N1 p8 v, I. g/ \* b-maintains general office tidiness
, x9 @, e% w, i2 `$ PAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
& l9 j3 w( g) D8 Y# C  x" h        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
8 E+ D/ ]8 Y( W" R8 U' U' H- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
5 F1 H9 f4 n/ h! }        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
$ K0 c& `" O% ]! P( ~        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
7 |+ g, X) G' Y/ H
8 @3 Y% Z$ C4 sQualifications
/ T2 _: v5 g, T4 g! ~  c! v2 i6 `        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
3 D& Z4 p7 R, f2 l& f6 N        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
: l/ l1 D: M" e8 P+ X# p, }        -self initiating in getting work completed, asking questions for clarification
9 o+ w& _6 c7 q7 e7 Q-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
  f4 u) i& M4 X% d
1 c$ g& c: Z# u( A; O0 L1 rPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
# Y  }+ `9 H" c% Y/ M+ k$ b                                                        Edmonton, AB           T5H 2M6       
# D# t4 a* Q+ y; b" Q                                                        Attn.: Ann Nicolai          Fax: 780-4282748
4 \( _% b9 A' Y: s! e                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008