Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

6 N7 n) {$ m$ u; FChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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+ h4 v2 f* D: P; o2 f2 \1 vCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

( g' k2 q% j/ C; t• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

# q4 g$ P3 b# K+ p: `5 B) J• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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) W  w4 B# m4 j' P, P• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

. w, p% D( r8 T* S3 T' W• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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* b6 L1 j! C$ G• Manage mail outs for fund development or education purposes with support of Program Managers.

1 E5 @4 v9 H0 V% D• Support maintenance of Human Resources records and the development of employee handbook.

1 A. _& g1 N0 t- f7 ^) _  k• Perform financial administrative duties as required.
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% n* |& ?2 C0 z  hKey program support duties
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! r0 S. M8 B  q, [/ f: P6 EInternational Projects and Public Engagement/Communications:

, a) R" y% B- C4 Y. M- M• Maintain inventory of communication materials.

# u9 Q8 i# N! z: e4 |+ c  z1 U• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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: w+ l' ]- f" ]6 E  V• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

. X8 l7 V4 l9 C& L# `• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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( ~* u0 g/ h2 J) `. ?• Support the management of requests for CFCA information and resources at public events.
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* q* P. A5 d8 `/ ^$ R• Compile information packages for fundraising and promotional purposes.

; q* l' t) G$ ]8 r3 q, l. t- O• Manage database and support distribution of print publications.

7 ~0 T! i: |2 K& y• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

3 ?- I3 k# N1 Y* w4 |" T" o2 [Fund Development
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/ e4 H, h' }! @' e, n# `' R$ V• Provide logistical support for key fundraising events such as silent auctions

" c: ]; j% ?& s3 P) y• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

; j; y2 j7 t9 _& N4 K4 O8 u• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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. b4 @" z4 [" a* x; w' u• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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* _- F: c4 ^+ f/ ]  {) D) cSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

: Y- Y# }( l$ o: o0 s. X; |Spanish language abilities are an asset.

Term:
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/ W- N  Q! F# |9 Z7 g! JThis position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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8 j! {2 _7 J# X2 z4 U4 v5 H% qAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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, K+ e1 Q# T, @& Z3 uPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org