Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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- I  y7 m* r8 F( `' ]1 Y6 P0 _Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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; v4 c$ n9 ?* e  G1 y5 TKey administrative duties:

9 E- X! }5 R- ^% w2 Y: r• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

! r+ G% h. U1 V• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

: l. S+ }6 g0 [4 P/ E$ W& ?• Meet weekly with Program Managers to define priorities.
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' Y' q% s7 X9 B' P• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

% c( T2 R* k2 t! r! h+ D; f7 H• Manage mail outs for fund development or education purposes with support of Program Managers.
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& C. H; E% w! N• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

4 b1 `* N0 |" H! F7 MKey program support duties
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International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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0 e2 `$ E5 o3 d) [: u. y: U• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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) L' z1 X$ P2 y8 e3 ^4 \• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

" A) g! k) i7 G* I2 W• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

) E% h- M0 a4 a7 u& TFund Development

: p8 Y2 g. P4 B2 w+ w, {( T• Provide logistical support for key fundraising events such as silent auctions

$ ^0 }( ^3 C- T8 Z2 c• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

# |; q; `/ b! ?6 j( r• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

' R# L; b1 U$ E+ @( x• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

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Term:
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1 ]5 V: T3 Q4 g, Z0 \This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org