Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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9 r4 g0 z5 Y( W8 fChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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9 E  S- m7 ^/ p# N  b4 J. lCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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2 Q: F( j" o7 [9 G2 jKey administrative duties:
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3 U# L: l. b& j5 `* A• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

6 `. k" u0 U+ _4 [( ~: {• Complete data entry in various programs.

5 j  x. ]8 z1 g: v: z+ U• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

, U( U/ H& k& @1 u: j. b! W" c8 \• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

6 J9 A+ \, o0 e) Z, G• Manage office technology software licensing and hardware maintenance.

( P- |. l0 B# e) r5 W* v( A' p• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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7 g- |9 J+ _- h8 N  Q0 ?• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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5 R: Z- Z' B6 U+ |  l" {• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

Key program support duties
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International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

' w) W- i# d( V' |2 X• Support management of online publicity and communication tools.
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3 V4 f/ a2 _- E. f5 T, Y• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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$ H- a! }$ U2 f( [+ c  V4 P• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

/ f! R& g8 ]: ]' H$ S( K" N• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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7 P9 \* s- X: ^) w6 Z, A8 J• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

* k5 E% x8 r# x9 ^• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

Term:
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2 V7 I: O  R# y$ @, e* ZThis position is Permanent part time (20 hours per week during regular office hours).
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5 e+ H1 g) c! h. e; P+ PStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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" D4 W1 A0 m  h' Q; E9 [" fPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org