Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

) K% P+ Y* G0 E# f" n) _# gChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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9 f3 u/ H% l5 Z% dKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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; ^+ L+ X% }6 m( S/ M• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

" T0 Y; H' C2 p• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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# d$ W6 S, {. b  _! |) U) v/ _6 O# d/ N• Support effective internal communication by recording and distributing all meeting minutes.

1 v* z( Y8 o0 e• Meet weekly with Program Managers to define priorities.

( W* T1 G, U1 d6 t, B% p7 i, e• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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2 s0 a) Q: T9 E, r: Z3 ~/ p• Manage mail outs for fund development or education purposes with support of Program Managers.

  g( _2 X9 t  u2 d• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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Key program support duties

International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

8 v; I5 W7 b- y( |  P• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

, U$ F" J* _) W# s& w9 q• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

) e) w% c% d! A' R• Support management of online publicity and communication tools.

2 I4 q( D2 O' d2 q9 z" B• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

4 s( D! d' ]2 O) g0 E2 r• Provide administrative support for public engagement events and mail outs.

. f/ y0 Y: a2 w% M% L: z# t• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

4 A/ w8 ^" G$ G' }$ d. M; {Fund Development

• Provide logistical support for key fundraising events such as silent auctions

* y! [( ~/ ^; d1 ^6 R' I• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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' N8 a3 i  [, Z/ N( c1 L6 ?• Support logistical work required for CFCA’s Annual General Meeting

( B8 r" ]9 a" }$ ]. i- f• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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: T% ?# ^2 \, bSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

/ g3 O. I, F/ c6 R' F# USpanish language abilities are an asset.
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$ p; f2 K% Z; X" GTerm:

This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

8 h& I- m4 K& rWeb: www.changeforchildren.org