Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
5 f  w! d2 m4 y
) x; B; Y- ?' e" v' `$ u" AChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

6 H1 q& a' M' ]CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
7 p% g4 o7 c5 R; U8 x6 q
5 i) B5 v; U0 p* E% h1 |Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

7 C* f9 m7 O& c9 `$ w• Complete data entry in various programs.

. [8 C5 g, F: l• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
; A# c- q% E  p; ]6 U2 A: J
• Support effective internal communication by recording and distributing all meeting minutes.

* z3 g2 f6 g) p/ c' b4 o+ P: o• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
  S" }$ n, s& m+ w
$ l/ ?3 J2 B/ q  X, b( V• Manage mail outs for fund development or education purposes with support of Program Managers.
6 H0 P/ N. a! S, E
* v# u1 P% U( U( z, X% h• Support maintenance of Human Resources records and the development of employee handbook.
* k+ E0 ^7 }* \$ x  H+ s
• Perform financial administrative duties as required.

Key program support duties

International Projects and Public Engagement/Communications:
: d9 ?6 H; s2 p  e- |
+ o8 F! v# D2 u5 w* d/ F8 l4 G- {• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
2 [3 C6 q8 J2 w! x
• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

, z1 \5 z- d2 b* q- t$ B• Support management of online publicity and communication tools.
5 T; S' e- t8 g* F
  M) Y3 j1 R1 Y- K7 [& f( d7 N% b# k• Support the promotion of CFCA events in Alberta through online and print publicity resources.

* z+ ]: v* n" k3 {$ R( e) l; W

• Support the management of requests for CFCA information and resources at public events.

5 ?; Y  H' }& z9 M8 ^# E5 `• Compile information packages for fundraising and promotional purposes.

+ G' Y3 ~) m; C• Manage database and support distribution of print publications.

( ?) s' H9 e6 m+ V7 H• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

4 j, m' |  Y& t* jFund Development
# Q/ Y7 T: u8 E; e
. K. ?' _- M# r8 r9 [! N& n• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

6 Z& a  @' w  y  E' u/ h• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

* S- F  d- \3 {8 B4 h  H9 V, {• Support logistical work required for CFCA’s Annual General Meeting
2 X4 p& {. m, ]- |0 g  N6 P* C9 U
• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
: j' h7 R$ R5 H2 A# E
7 ]- {  s) H8 a+ [  ?+ qSpanish language abilities are an asset.
% w# Z: m0 X9 `) Z) M- A* ]
) y2 e0 D5 S' ^" U: C* [, P" _% hTerm:

This position is Permanent part time (20 hours per week during regular office hours).
& X& k1 U) N4 k7 ~: `
6 f6 m1 o  k9 I! p3 i7 i$ n& JStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

: r6 Q+ E1 C& V# uThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

1 P4 z) t% p# F; x. Z3 I8 A; sAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

4 U. }& S/ J; B% C! n. A# w1 lPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
% Q, t; v# x3 L$ m0 A9 c  z
% ~( J9 O. E$ B$ jWeb: www.changeforchildren.org