Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
* a' r* a) j. C- P
Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
* U5 @  G: y5 K, b
CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
8 q, _" [4 o  h6 A  d/ o: y$ {1 v
Key administrative duties:
9 O) }8 {& e; y+ ?4 E  L& q
% V8 r) K& Q) {& j• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
6 `: |' R" @  p7 u8 @
• Complete data entry in various programs.
; {/ E! o% s7 X; F
• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
1 Y9 B; a' v. t- ^: r2 K
  X4 T7 Q# U) p1 j) j• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
  X  Q6 P* L* u
" c; ?8 M4 A% Q$ n2 ]1 K0 s• Manage office technology software licensing and hardware maintenance.
4 ~3 K. j+ U1 Q* f4 w7 D: \9 x
; \. D& S1 M5 A• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
4 C& I; P: }5 p4 a, d! B$ h7 }
5 g- w% L! H- D, Z: ^/ D% }• Manage mail outs for fund development or education purposes with support of Program Managers.

( R; j" ^: H) V( h- \! h6 G4 Q3 z• Support maintenance of Human Resources records and the development of employee handbook.
! Z8 S) O. f# N& x; N
5 E% m6 U6 I# K' }6 h• Perform financial administrative duties as required.

Key program support duties
9 b! @1 z: ~7 E- K* \/ P
$ ^: }/ v4 i6 I) eInternational Projects and Public Engagement/Communications:
; B, n; y9 I; o# `2 Q9 m
* L+ q4 B5 I0 t5 H! _0 z8 D9 b• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

; b+ x9 K  @$ P( J# M6 s• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
4 ~. y3 ~4 P, P4 r! S' ?. v4 w) m
• Support management of online publicity and communication tools.
4 b- ?) i& `+ _6 s9 y
6 P- `2 ?9 }8 A. ^6 @• Support the promotion of CFCA events in Alberta through online and print publicity resources.

( K7 A5 R7 h, K# S% g" h

• Support the management of requests for CFCA information and resources at public events.

* I) j9 T% V4 V1 |, q5 {) y• Compile information packages for fundraising and promotional purposes.
/ K& ]: \# I- g# B# |, J
. z* N3 t# z* B$ y2 t3 R( a• Manage database and support distribution of print publications.
. f5 v4 p0 {" }" e! |, w" h9 ^
• Provide administrative support for public engagement events and mail outs.

) @+ m" b  o8 z- S+ s• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
4 V. F5 M, a3 g
Fund Development
  a6 a' o1 o+ v& X" u" C( D
( `( j/ N( c: L/ w; ?4 j: \• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

" N  N$ R) P( \! d• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
, o: h" H2 b2 R" w9 W! N
• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

; N% A* X$ x- m2 H" sSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
  H; z* l( U; g/ `6 b0 m/ u8 ]0 y
" i9 k! T( u* O. @2 tTerm:
1 F# W' w/ I( l, A! Q" r9 d; d
This position is Permanent part time (20 hours per week during regular office hours).

1 |2 g/ r; U1 N( R% v, E8 dStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
& n! Y" s- |: g% @  ]* H
The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
2 O6 c5 ]$ P$ U9 a
Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
  }1 }7 V0 ?( ^' k, D* F
Web: www.changeforchildren.org