Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

3 X! c& D% Z7 L0 [3 _/ s% SChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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; G. ?! ^" k' p7 IKey administrative duties:
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! k* p7 @* N3 W2 L3 K' p1 b• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

: K- v4 F7 c- j  O, `2 {• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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9 E& f' J% k: c6 D4 ?% A0 x3 b' i( ?• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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: y" ]% H1 g7 b% m" w• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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9 V# o& w* O; S• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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' L& F, v3 v) D3 \. p  e2 ~' ]5 F8 }• Manage mail outs for fund development or education purposes with support of Program Managers.
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5 a: H$ a1 Z4 Q, a& P2 o' V1 E• Support maintenance of Human Resources records and the development of employee handbook.

9 {- F, K1 a) W* V• Perform financial administrative duties as required.
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4 E8 t7 j. S5 {/ R& m& `Key program support duties
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; w3 ]7 P$ ^3 Z/ j% o# YInternational Projects and Public Engagement/Communications:
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4 s1 g& U1 C0 c8 h- s• Maintain inventory of communication materials.
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" o# P5 f* }! d. `1 b9 b• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

/ L4 i" s3 @) h* O% w: I1 F8 d• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

5 A; }6 L6 ^: d9 s5 G* C6 n$ }6 r• Support management of online publicity and communication tools.

4 G! K: `% g3 z" ?2 [4 |2 X• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.
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1 [/ B, l2 q! k/ v2 c• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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8 q0 ]. j. N% l4 {/ N• Provide administrative support for public engagement events and mail outs.

& y* ~% E3 J6 k; o• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

8 l; T& K/ z8 n% z! ?  m• Support logistical work required for CFCA’s Annual General Meeting

5 k0 n4 O% L1 j- [• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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Term:
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This position is Permanent part time (20 hours per week during regular office hours).
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. K2 Q2 E( @; R$ K# dStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

6 ^$ H, n7 I3 b  a0 MThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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  `* `9 z( L4 D( b+ T) lAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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( C, U$ |8 I& v5 y! z8 gPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org