Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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& k# p- _9 U( S+ D/ A. [6 IChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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7 X# v! k! D! HKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

6 h. `4 k* ^6 M• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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, d3 w" H" E3 ]- D+ l- b2 [! Y• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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# M! C9 N, R& H: ^  }0 o. H• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

1 |6 Y* K/ w! U' J$ _5 ^: p• Perform financial administrative duties as required.
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Key program support duties

* _' c9 Q2 d$ k- r9 R( GInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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8 n# m, }0 Y% \; H/ F• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

" X7 e4 B  X6 B* V0 n% J! a• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.



3 z) D# E: [% \/ R% B# c• Support the management of requests for CFCA information and resources at public events.

& O( O" p! R& j- W7 j• Compile information packages for fundraising and promotional purposes.
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& D" R9 i$ b% \4 ~• Manage database and support distribution of print publications.
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# i& E+ B: ^* M+ G- X  ?• Provide administrative support for public engagement events and mail outs.

' X6 n8 }) C, E! p) R" Y• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

* y! p1 v$ O* I4 m1 l5 U/ K• Support logistical work required for CFCA’s Annual General Meeting
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0 j# v; P3 m: ]% ^* g• Assist in administrative tasks related to donor recognition and event reconciliation as required.

* h  Y5 Y& S) dSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

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, A2 c' y( y# G: d( b2 m0 CThis position is Permanent part time (20 hours per week during regular office hours).
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$ D& a, i% P2 f; }. TStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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0 Z" u$ b+ Q; |Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

( G( }4 ]& q6 e" {Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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4 _2 G: D- b* P- V* S/ C6 i) rWeb: www.changeforchildren.org