Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
- n/ x, H, q8 H5 j% R9 J3 r. a
6 S; a/ }/ o9 D  A2 @! e' ?+ k  qChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
$ h0 S/ a0 V! i) f1 y1 Y
CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
" t0 |1 L8 _) c* {+ K
( F* G! Z: I. O5 t# Y' ]3 R• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
  `& T: {6 K7 x& ~
• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

; j# |* a5 z/ j• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

/ ]; @! E$ e3 t6 a2 e$ {• Meet weekly with Program Managers to define priorities.
1 q/ N+ \0 x. n% g! o! C0 }5 I
4 A& s9 E: F0 Q- i7 J• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
0 Y  @6 j+ v9 K# C% D8 z, l# u
- p- @% d/ S' v: o- n9 ]• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

! F% t- O8 s6 |8 u" f- p• Perform financial administrative duties as required.

Key program support duties

( Z0 S! m) \8 D  z* U: s2 N0 X& XInternational Projects and Public Engagement/Communications:
$ [# i! u+ P- l. p2 I3 m  r
• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

0 X  ~# ~9 y, M8 J* e3 J• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.

/ r/ |; n( V9 q# {+ e1 d) Z+ T

• Support the management of requests for CFCA information and resources at public events.
9 r! u0 E. ^9 S7 J; Y. _. T
+ v1 k  R5 V2 t* c+ _• Compile information packages for fundraising and promotional purposes.
! c0 e1 e! C; |! h% f+ C
• Manage database and support distribution of print publications.
0 v& |: u5 |+ ?( v/ I
1 D( x6 ?& z- @, U7 U• Provide administrative support for public engagement events and mail outs.

+ E. q$ C3 F) @7 r( q6 K; F/ o9 G• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

: P  u  z5 V" c) U# c4 P3 Y, C+ j7 [Fund Development
/ X$ Q* l7 ~3 m  B
• Provide logistical support for key fundraising events such as silent auctions
& \$ A& x8 m9 M3 g
3 j, m: F  D# l: O- ?* c4 a• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

( }" @7 a6 @! y3 H0 g( Q• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

2 F8 B% T9 b7 ~  h- N0 _• Support logistical work required for CFCA’s Annual General Meeting

5 @, T- c: n- U8 I/ r* K1 U+ G• Assist in administrative tasks related to donor recognition and event reconciliation as required.
) i  V3 w# X! b, t8 f
/ W  g4 I- |( s2 Z" E+ `7 Z, NSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

2 ?. e" z# N7 ~- d# m: eSpanish language abilities are an asset.

Term:

This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

$ [3 p1 P. S6 [) hAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

7 ~) D3 s, M. h( i8 k; f' QPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

8 Z* P8 S! }( a- i' Q- c# @: V; SWeb: www.changeforchildren.org