Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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! t- I  w! `" ^8 ]/ s, t. M1 ]5 fChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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& o0 C( k* @" s" p  s$ A# P* hCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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/ D! r+ j2 J2 w4 D- P  N6 N• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

# P# N0 A! d( s• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

9 P4 x# j2 h' x3 A) ^, z7 |( q• Manage mail outs for fund development or education purposes with support of Program Managers.
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$ q3 q; s: ?* w( W8 h4 ?9 S• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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5 I, F- ~+ O( D, p7 A' z0 P, bKey program support duties

5 n5 E# u& t# p( f2 _: oInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

: p# e9 i+ n9 T# }3 O% e/ C) ^• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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3 w  l! Q! @$ q# J& W" s• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.

; r8 T+ S, [( b) p. q• Compile information packages for fundraising and promotional purposes.

' \; A3 _' u7 ?& m5 F8 C+ \• Manage database and support distribution of print publications.
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9 F  p5 h6 a2 u+ L• Provide administrative support for public engagement events and mail outs.

- T5 {  h$ |0 b( Z. o% Y• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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6 w- ]- `0 A" UFund Development

• Provide logistical support for key fundraising events such as silent auctions

0 Q5 A' c: J3 K7 n' K• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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8 v( V: |1 A' J' x6 F* ?) H* {• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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4 P" ]  x* w1 G3 A" XSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

Term:

This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

) M! `( K7 c; A' ^The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org