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& S. t* w% N# B9 GSummer Volunteer Services Annual Projects Assistant. u9 s, b' r; j7 l$ w5 Q" }. g
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Purpose of this position: To expose students or recent graduates to the diverse client and volunteer population found in our local marginalized and disabled volunteers; to organize and manage the collection and generation of statistical reports in Database and Outcome Measures projects. In collaboration with the Volunteer Coordinator: to organize and manage the creation of a newsletter for a non-profit organization; to organize and manage events; and to provide support to the Volunteer Services Department projects.6 o* ]- r" _( o2 }2 s, ~
To assist the Volunteer Coordinator in completing up to five annual projects:
! c$ \4 O6 \; t$ Q4 g$ j& |1. Volunteer Evaluations: May, & June
, T' m7 T, ?4 ^7 P" tDistribute FCSS Outcome Measure Evaluation to a selection of on-site volunteers and/or clients over a one month period. In collaboration with Department Managers, develop a Program Logic Model with Outcome Measurements for 6 other departments., ~' T7 K" P& k1 ~3 _! R
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 Distribute evaluations to on-site volunteers) n+ `/ m" f2 ]4 t/ _6 H: E: s5 L, h
 Collect completed evaluations from on-site volunteers * i0 ?+ |5 c6 d7 f W0 t9 ^
 Collect completed forms from prior groups (from paper file)- E7 h" t* J& c% F6 f1 u+ `, F6 @
 Enter data into Excel FCSS database1 [4 a" U( s* \/ M% ]6 s& g3 R' P
 Generate reports for distribution to FCSS (funding body); Volunteer Coordinator; Executive Director; and Leadership Team
6 A0 m' M& V6 ]( [ Create visual charts of data for presentation and distribution to Volunteer Coordinator; Leadership Team, funding Organizations5 L0 T" v% J, g4 a; h' b3 ], i
 File all completed forms and results
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# K; k$ K& Z1 e8 k2. Volunteer Appreciation Project: May & June9 p4 \( x7 b3 ]1 N( S
Assist Volunteer Coordinator with details of Annual Volunteer Appreciation Event.
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3 H8 ?+ b( w- N, s Create volunteer appreciation event invitations; c* @! S+ B6 x% G" j4 w8 G
 Create volunteer appreciation event posters
: p& G% P. {. e Distribute invitations and posters6 o5 A0 O/ Z* d F
 Create invitation RSVP spreadsheet; \( }! y$ @: l7 ~1 n& j' U
 Shop for supplies
: H+ E: l: x! {& @' H Assist with Site set-up
& V3 L1 j, O- [7 G E, C Assist with Event hosting/ o/ a; ^' n2 G: A
 Assist with site tear down
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3. Database Update & Audit: July: X! u& B* y& H5 Q( t
Assist the Volunteer Coordinator in maintaining accurate and up to date records.
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* A1 Z" N# R: ~) Z" A' A. V& x Cross reference information on volunteer sign-in sheets with entered data on excel spreadsheet (Audit).0 G: B) D, e) o! K
 Make any needed updates and corrections in excel database.4 X/ n2 T1 I; x+ f2 `) [' l
 Update and/or correct volunteer contact information in excel database
" Q" Y2 W" @+ H4 ~ Update and/or correct volunteer contact information in filing system( {5 {0 a D5 y) a9 R' M8 R$ }, S
 Print out generated reports for distribution to FCSS; Volunteer Coordinator; Executive Director; and leadership Team7 I4 I) @. L1 W* U2 W
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4. Angel Tree Gifting Program: July & August
/ Z' \3 }9 ]; S) g2 nAssist the Volunteer Coordinator in the preparatory steps in launching the Angel Tree Giving Program.
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5 T" _) ` T. ^0 i6 P Create a letter to be sent out to previous sponsors9 k' M, I7 q; z$ ~
 Mail out letter to sponsors (email and post)/ K! _( V4 o) g1 S
 Contact sponsors for current program year’s commitment and start dates7 _" U. u. Y( B$ }2 o+ U$ j
 Create schedule for sponsors start dates
, v8 g6 e1 }9 C9 X Schedule dates for collection of toys
( G/ e2 P3 e# k$ {; f+ ]! f" v Send confirmation letter with start and collection dates to sponsors
( ^- F @ I1 Q6 M1 N0 z Distribute first copies In person, via email and post
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' h9 b& L& T* n, Q# I* y5. Volunteer Newsletter: July & August
. q* E4 s A7 H) `Assist the Volunteer Coordinator in the creation of the Volunteer newsletter of six yearly issues for distribution at appropriate times throughout the upcoming year.
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 Prepare 6 newsletters for distribution throughout the year using Microsoft Publisher:
1 [9 @( N: R4 O! @o Create a Newsletter template
/ V8 K& {# j+ a: s4 H- _o Create creative titles based on Seasons or pertinent Events* B* e+ s: H5 k6 e; o- H7 @6 L8 m
o Enter pertinent event, fundraising, volunteer opportunity dates
% q% J% C* g) F- T9 q! M1 lo Enter appropriate pictures
6 S+ E5 n2 Y7 G% {o Choose and enter appropriate quotes for theme for each newsletter
( z1 ], T# O! d1 w( jo Write a short informative and motivational message for each publication2 ] |& L9 h/ g5 }
o Create a color scheme for each publication* S5 ~* u) ^1 I6 a
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Education:3 C* A [# \: \& m
 Student or graduate of Volunteer Management, Event Planning, Social Work, Business Administration, Marketing Program, or other programs that have the needed skills.
5 i0 y. r$ @1 _. Q2 m Completed course work or proficiency with Excel, Microsoft Office, and Publisher., ~; M6 g$ D. Y
$ I6 N Q+ L) |( `Qualifications:
: O2 i( ?# D0 W0 ` Keen attention to detail
5 K; j# p: f& F, o0 X( @& Y Creative visual and written skills+ Q$ ] ^ `( |8 \
Ability to work in fast paced environment5 C2 S0 J) O! l& R% \" I
Ability to handle multiple deadlines4 L8 C) x9 K) l v. F1 e2 k6 }+ _
Flexibility( U& q. F: O1 w' ]( B! v
Excellent word processing skills8 ^ [- j( x* R
Excellent command of the English language
* U+ Y% j- L: C# b& J3 z. l Above average written and verbal communication skills
% U$ p6 o- y' R9 @* s8 R Good organizational skills0 X; p( c' {* D6 U( E, ~
Quick typing and data entry skills
8 X( W) e! K8 q Accurate data entry skills* f u+ C, r l9 t
Ability to work independently and on a team9 I( [6 ?+ O7 Q4 \6 s
Ability to work with a wide variety of individuals3 z& r; }7 w( O/ x$ S
Ability or experience in working with marginalized and disabled individuals
( K( k" s& r8 iExcellent customer service skills" f& @; k" ? Y: z
Respect for the religious beliefs of the Salvation Army Community and Family Services 3 o& e4 \2 C; J7 J
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