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Job Description: Administrative Assistant, Report CoordinatorDepartment: Asset Inspection
v7 |9 U( W P% p( CLast update: November 17, 2006Reports to: Department Manager0 Z. m( K6 Z& c2 s# p; [: r8 e3 q, g
Position classification: Non-Exempt
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1 A1 L* W, z5 Z& i/ o6 e$ UJob Summary:# w! _( N0 _. |. q3 l4 H
Provides administrative support to the Asset Inspection department by performing a variety of tasks specific to the NDT testing, reporting function. This involves occasional travel to the job site.
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Essential Duties and Responsibilities:
- d) P% S1 Q/ s: c, y. J· Coordinates various NDT reporting by performing data entry, compiling reports and surveys, report preparation, distribution and submission.: d: j/ A- M( B. ~8 ~5 U
· Reviews field drawings and inspection reports for accuracy and completeness.
3 \* m2 m, l4 ?1 y· Provides technicians with required reports and assistance with report preparation.$ O b5 j, q6 ^$ n# L! [3 I7 H3 z
· Manages report database.- P5 d& d; g8 m/ H
· Tracks purchase orders and matches with work orders./ r0 L9 a5 \' S5 G7 A5 z
· Organizes and files electronic and hard copy media files., C: _; b9 v7 K% [$ }2 A; w# S
· Provides backup support to other members of the department.
3 r4 i8 l! D6 L1 _· Other duties may be assigned as deemed necessary.
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& j8 v0 {; O5 U$ P( ?% FKnowledge and Skills:
" |* M4 N# T- J8 a, V5 f! ?0 i2 - 3 years of related office experience. Intermediate computer skills and working knowledge of MS Word, Excel and email required. Previous data entry experience and familiarity with Microsoft Access an asset.
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Certificate or Diploma in Office or Business Administration would be an asset.0 Q$ ]4 s/ C* D+ x+ [3 y' s
8 M' N8 ]" [9 G; c- z+ V, l4 U* VExcellent communication, inter-personal and organizational skills and the ability to work in a self directed manner is a must. Must have proven multi-tasking, problem solving and prioritizing skills with a commitment to accuracy and attention to detail. |
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