Job posting

芳草萋萋

JOB POSTING
3 B5 `9 C0 ~# [0 E  FOR
OPERATIONS MANAGER - VENUES & PROGRAMMING

+ m5 F/ t2 E6 {REPORTING RELATIONSHIPS
: }* O( T6 x9 }1 c6 |- YThe Operations Manager - Venues and Programming will operate with a  
8 ], D7 D; T* z0 f8 t0 L0 J, P  udirect line reporting relationship to the SU´s Manager of Programming  
5 Y, d9 U2 P+ P  w/ Z' land Venues.
6 X# Z7 P' i8 {& g, a: A
ROLES AND RESPONSIBILITIES
The duties of the Operations Manager - SU Venues are diverse and  
- a: F, x* R& l4 Kextensive, and are targeted at the all round smooth operation and  
financial and operational success of the Horowitz Theatre as well as  
1 ^& m! E3 W; ythe logistical organization and smooth rental of the additional  
venues within the realm of the Students´ Union.  In the light of that  
; @6 U+ V0 r: \- Y# ?& @breadth and complexity, it is not possible to fully define or  
, |0 J& K9 |( N. rdescribe all roles and responsibilities in a document of this kind.   
. U3 y5 D& r' e5 D, XHowever, the main roles and responsibilities of the Operations  
, y, U7 ~# B; V; @' _4 g2 ^& y. n% HManager are as follows:

4 l) D; z! P' v. s" M! ~1.        Space Roles and Responsibilities
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a.   To ensure, at all times, that the venues listed below meet the  
appropriate standards, requirements and needs, and contributes in a  
positive way to the smooth operation and success of the individual  
/ Z0 `2 n& E& q' F9 u, zrenter.
·     Myer Horowitz Theatre
·     Dinwoodie Lounge
·     SUB Stage

b.   This includes, but is not limited to, the following:
·     To plan the capital and supply expenditures to meet the  
production and facility requirements.
·     To ensure the day-to-day compliance of the venues with existing  
3 x4 X( T# r; B. p& Qsafety regulations and building policies.
To ensure that the maximum potential of renters is met.

2.        Marketing and Promotion

a.   To develop and implement a marketing plan for the venues that  
focuses upon advertising and promoting the venue to faculty,  
- ?4 ?9 Q& g9 t" L1 ustudents, and internal and external clients on an on-going basis.  
This strategy will include implementing and/or delegating the following:
·     To develop and maintain promotional materials, the Horowitz  
* L  F' P( ~& g& \/ eTheatre and SU Venues home page, newspaper and other advertising; to  
; j; i" b2 E0 z$ f# ~take advantage of other internal and external advertising  
opportunities; and to develop press releases and other promotional  
( d: P/ ^1 }" U( f3 qliterature on an ongoing basis.
! R1 A; M& |% [% F$ R·     To coordinate tours of the venues for potential renters.
% P& m" i6 K$ {  a1 W& r·     To promote upcoming events in the Horowitz Theatre through the  
use of the Horowitz Theatre Home Page and the SU Events Calendar.
$ ~- H4 h) l$ F8 |( G" U* g' e·     To develop new external clients for the venues.
3 A& d% l  Z. p$ [3 ?* c

3.        Staff and Supervisory Roles and Responsibilities

0 _4 l$ S7 i& Pa.   To ensure, at all times, that the venues are adequately and cost-
effectively staffed, and that the staff utilized by or within the  
venues meet the appropriate standards, requirements and needs, and  
* o1 @6 c/ a+ y; p# j8 Scontribute in a positive way to the smooth operation and success of  
the renter´s events. This includes, but is not necessarily limited  
to, the following:
·     To be responsible, under the direction of the Manager of Venues  
: e6 Z  B2 V& D/ [' Sand Programming, for all staff issues including hiring, disciplining,  
evaluating and terminating, as necessary.
To ensure that the Horowitz Theatre is adequately supervised at  
0 Q  ^1 Z4 \& u! u5 g- V+ F  xall times, this includes the development and implementation of such  
schedules and rosters as may be necessary to ensure the effective and  
cost-effective supervision of the venues at all times during which it  
2 `3 A& s2 U9 gis in operation or needs to be in operation.
·     To work with the Technical Director, when necessary, to ensure  
7 X% k9 \6 M3 e' Rthat an adequate and appropriate level of part-time staff exists to  
facilitate the smooth operation of the venues and to ensure all  
renters needs are met.
·     To work with the Technical Director to ensure that the skills  
and attitudes of all subordinate staff are appropriate in light of  
3 s" G1 R9 I) G2 l9 W3 I8 X$ ]the roles they must perform. This includes providing adequate and  
/ A' E" k5 ^- y0 j3 W" ]effective training (and re-training) in all applicable and  
- h: z1 Y( x/ h3 X. Rappropriate areas, and ensuring that the Policy and Procedures manual  
! p' i1 N; D/ f2 }is kep up-to-date at all times.
3 }2 R0 Q2 k" U" v$ f3 b·     To ensure all staff are trained in and committed to providing  
* q: T1 _, Y& L% v/ `$ ]excellent customer service to all renters.
+ q7 h- i5 Q) w7 p4 O3 R# E; ^9 `·     To work with the Technical Director to arrange staff  
, j8 \" {, f9 P# }! f( {. I5 qscheduling.  To handle payroll related matters, under the guidance  
and direction of the Manager of Venues and Programming, concerning  
9 Y5 N4 U+ [# y2 R+ h- Hthe staff of the venues.
6 {. K. |7 a0 d( p9 ]  o·     Working with the Manager of Facilities and Operations to ensure  
' }7 H; H( K; A5 Gthe appropriate setup/tear down of each venue.
- h! [- K% E) J9 i+ o0 U·     Working with the Manager of Programming and Venues to ensure  
' f4 F7 U- h0 K6 @: m3 ]+ Gthat additional requests such as licensed receptions are arranged.


4.          Overall Financial Performance
- N' @# K# ^: i% i
a. To ensure, at all times, that the Financial and Administrative  
systems and processes utilized by or within the venues meet the  
, u7 t; ~) A) V  j/ W8 x) y  k& wappropriate standards, requirements and needs, and contribute in a  
positive way to the smooth operation and success of the venues. This  
includes, but is not necessarily limited to, the following:
To provide input and expertise in the formulation of appropriate  
3 V2 {) f/ S5 L! y  b, Yoperating budgets covering the venues to the SU´s Manager of  
" P' x& u$ u& J& j3 b% }) YProgramming and Venues and to discuss and refine those budgets  
Manager of Programming and Venues, and Manager of Finance &  
Administration prior to their submission for final approval.
! C2 D) _5 B5 z6 a& ~7 {) U0 m·  To manage the venues in a manner which adequately and effectively  
reflects the budgets approved for the venues and/or which reflects  
! t; {7 t/ ?3 s6 h) b6 n/ kthe best interests of the venues and the Students´ Union.
: W) j% [2 K, `* e·  To function as the key player in the submission of financial and  
administrative documentation covering the venues to be used in the  
2 S) F% Q+ X  @9 m( K) ycompilation of monthly and annual financial statements, and such  
other reports as may be necessary.
5 m" @9 L; x. N1 y·  To discuss those financial statements and other reports, together  
) M+ u) J- o0 t# {# W" L; lwith all financial and administrative procedures, with the SU´s  
- i$ X, h% w" EManager of Programming and Venues and Manager of Finance &  
Administration with a view to determining and implementing action  
aimed at improving the financial and/or functional effectiveness of  
the Horowitz Theatre.
·  To ensure the existence of adequate, effective and accurate job  
costing systems to be used in connection with the determination and  
setting of appropriate prices for rental and staffing rates for  
8 E# G3 t" U* Qevents held in the Horowitz Theatre.
6 w- n2 L* C# K2 x1 Y9 S1 Q·  To develop accurate documentation to be used in connection with  
  p# g( m1 @3 E. ]the billing clients, and to forward such documentation in a timely  
manner to the Accounting Department.
+ s+ z) T9 H4 W- k·  To recognize, address and handle all matters relating to financial  
and administrative procedures and systems in a manner which reflects  
the requirements of the SU´s Manager of Programming and Venues and  
Manager of Finance and Administration, and in a manner which  
" q2 T* B" A6 f' A2 O' b8 ]/ Ucontributes positively to the smooth operation and success of the  
venues.
% D' ]% V# G( k% m- {- I- s; ?
5.          Overall Roles and Responsibilities
a.   To ensure, at all times, that the systems and processes used in  
0 g4 p3 p3 W$ ]( O$ P9 Rrenting the venues meet the appropriate standards, requirements and  
, g* o1 {0 [+ V7 Q) Jneeds, and contribute to the smooth operation and success of the  
% u$ f0 o' C! n# s* t! {venues. This includes, but is not limited to, the following:
: l' Q$ X5 A+ r2 e' o8 [1 _
3 E) k9 r4 W- z; [' z& {% `·  To recognize, develop and set in place such rental procedures as  
may be necessary to ensure the smooth operation of the venues, this  
' e5 @/ i0 H- V" {5 Yis to include but not necessarily be limited to systems and processes  
in the areas of contracts, inventory management, contract evaluation,  
pricing, costing, equipment usage, rental/contract invoicing,  
together with such other systems and procedures as may be necessary  
to ensure the smooth, secure, efficient, cost-effective and  
functionally-effective operation of the Horowitz Theatre.
2 j. O4 Q: C4 U/ ]# U$ j& {·  To recognize, develop and set in place such operational procedures  
as may be necessary to ensure the smooth, efficient and cost-
$ Z  t( P: Q( s" \3 \. Meffective operation of the venues.
·  To negotiate rental lease agreements (contracts) relating to  
dates, rates, staff and miscellaneous charges.
: E. d+ `. r( b8 e·  To ensure that adequate inventory is available at all times and  
  f  y/ m5 s# c% A( ^( d( e6 Q- Lthat such inventory is stored and issued in effective and secure ways.
$ B( Y: J7 }. P( g! k·  To consult with renters as to facility issues in producing their  
particular event in the venues.
) }4 s- Q! ?0 L) C8 J: w·  To provide the venues on-site staff with such documentation and  
" P0 ~) s- {, {' p9 G* S) _* Asupporting information as it may need to effectively fulfill the  
2 _# U9 b9 J' }8 nroles they are to perform to ensure the success of the renter´s event.
1 w5 g  K+ D% ]* ~/ {+ Z·  To produce quotes in respect to staffing costs for a particular  
rental with consultation with the Technical Director.
. A3 E9 V; |) ?! n# m; k# [: Y: Y% K·  To ensure that all queries raised with the venues whether from the  
SU or renters, are promptly and effectively handled and adequately  
8 J4 p  f1 \8 e' V7 h  M3 ^answered, and to ensure that such action as may be necessary in  
( K! f+ O2 l! ?3 g# r* J/ k" m1 Gfollow-up to such queries is taken in a timely manner.
! W( e" Z( q5 T/ l To ensure that the venues and its capabilities are adequately,  
effectively and cost-effectively advertised and promoted, and that  
0 i  P( q6 c3 P" }the cost of such endeavors does not exceed the budgetary provision  
: M" I! `5 W7 E# ~made for them unless prior approval is given by the Manager of  
Programming and Venues.
, f2 \* W  R6 \: J) m3 \$ _6 Q: F·  To act as an informed and knowledgeable resource in the case of  
significant challenges and/or problems surrounding the tasks of  
marketing, administration, operations, and any such other matters as  
may provide such challenges and/or problems.
7 P- b/ i5 \: z·  To attend such meetings as may be required to support the smooth  
operation of the venues or the Students´ Union as a whole.
+ ?  \$ o: ?% k  [·  To perform other job-related duties as may be required by the  
  ^% c9 w! o( p7 p  XManager of Programming and Venues in order to ensure the smooth and  
1 H0 s3 f( X( L5 B8 D1 L4 l! P; [secure operation of the venues.
·  To recognize, address and handle all matters relating to overall  
operations in a manner which reflects the requirements of the SU´s  
, I4 e  f3 `- ], `" |! }0 X, IManager of Programming and Venues, and Manager of Finance and  
Administration, and in a manner which contributes positively to the  
" e9 F% p7 A) T2 p5 t# Wsmooth operation and success of the Horowitz Theatre.

QUALIFICATIONS:
7 u( D4 b, j& P* B! C5 V1)             Minimum two years related post secondary education, or  
2 Z/ R/ r; d6 A2 z! I. h9 r$ Fan acceptable combination of education and experience.
( b* T& t+ Y8 J8 R2)             Supervisory experience.
3)             Ability to create new initiatives with little or no  
supervision.
/ |' j( d3 X7 [% ~5 ]4)             High level of creativity
5)             Knowledge of budgeting and staffing procedures.
8 b/ C% e# m% T, I, J! [( n/ ^6)             Excellent organizational and communication skills and  
: Z* q: ~, F" Dstrong writing skills.
7)             Dynamic individual with experience in large group and  
/ o# E* s) c, m' J; x+ J! P  k) P2 @, E& aone-on-one promotion.
1 e+ _  f! l# j* {/ L3 C/ Z             Ability to work with students, staff, University  
faculty and administration with a dedication to providing excellent  
: s% R9 U! x7 I+ |; ^# J+ xcustomer service.
. y" Y8 y1 n- M+ S. zUnion exempt position
# a* `# Z- e- L+ W/ J* v& EJuly 6 2007
( P! a& R3 j1 t/ G$ E
2 s( V. ^7 N0 b2 jPlease state salary expectations
! c) @) J) r3 f* ?5 B& i  a! M" U& Z
Please apply in writing to: Val Stewart, Personnel Manager, Box 600  
# f8 I6 G( J/ oRoom 2-900 SUB, U of A Campus T6G 2J7 by 4pm Tuesday, July 17th 2007.