Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
7 Z) r) U. Z) H1 p2 s# G-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
" Z/ e( |4 N1 N-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
! K8 f2 D( M* P" z; p, b3 K-maintains general office tidiness
+ S/ P6 }7 p) H+ k( c3 ?% ]Administrative
+ W+ b! s9 A8 H# B7 q- t        -communicates with the brokers on internal decisions and procedures
" r- E1 F* B7 E3 b        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
& [4 Z) p( x! x/ w# C        -maintains accurate and up to date computer files and documents
  }- e+ K5 X' r. M3 q3 B        -ensures all organizations working with the Co-op get updated forms
' P# E/ B7 T# d        -ensures all brokers have access to updated forms and templates
, ~& v" ?: j' @. p9 d        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
6 a4 F4 C5 K. J! A( k/ [7 {# O        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
, L3 Z9 b$ t" W0 I/ B6 h. V1 F8 ~        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
7 A# Q1 D$ @6 p; S, J$ b
Qualifications
0 P; L! U' C+ _. j5 H7 s: [        - excellent computer proficiency in main programs
+ p* J0 ~  c- y3 ?/ m' }. u        - excellent interpersonal and communication skills, in person and on the telephone
/ w0 ?4 U' v3 [$ }& c/ ]% e        - ability to multitask, work in a busy environment and be very organized
& }: X6 y2 S5 \: l+ z: O5 c        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
- u- q* u2 X! O/ m2 O* ~        -self initiating in getting work completed, asking questions for clarification
& D9 }( @/ Z2 Y-task oriented
3 n4 M" w5 _! h- X1 ^0 y- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

3 R- l( t' v% O1 W# M8 t7 @Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
+ Q' r$ m6 Y& D0 ?: o. l% M                                                        10867 – 97 St.
. C5 d% G3 Q% M: J) @5 u                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008