Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
2 K7 x4 \( l0 l6 z9 P  ]( ]# z5 i- gives out general information about the Co-op
0 S& w% G* V+ n) N$ q$ r-checks voice mail, postal mail and e-mail daily and passes on pertinent information
9 J  j. o  k2 X6 C-greets visitors and responds to their needs
-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
" C9 Q0 Z" P: s! Y! x        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
% A" J" i9 W/ _# j: x% D; p- ?        -maintains accurate and up to date computer files and documents
% s3 U$ U' \3 o        -ensures all organizations working with the Co-op get updated forms
2 j+ F$ P, ]8 Q, r! ?9 B! S        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
5 m$ i9 s+ ]( ^5 k6 R$ {        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
7 G2 O. ^: e2 B1 G* N$ o$ c        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
; k# L5 U$ y. B        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
% m/ [$ _) W, z" a( W( u! r0 K% x7 {
  C9 T5 Y' |) i* gQualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
% a  i. d5 D  v7 J/ i/ t3 C        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
! @. Z' Z4 A7 ^        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
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Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
# A* }& X8 d: j) z1 ]" M                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
4 a5 e1 _# U9 ]+ H                                                        Closing date: October 10 ,2008