Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
' X: ?( Z3 \3 {: N9 Q! oReception
: k6 y# R: u' ^2 R# J6 q* a4 q9 m-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
. r1 t4 B& O6 J9 `% D& |* \- gives out general information about the Co-op
1 F2 `2 e  m+ N6 `) S! m- Y* D-checks voice mail, postal mail and e-mail daily and passes on pertinent information
. U/ B7 s& M/ e8 s-greets visitors and responds to their needs
% u& ^4 q& G0 i2 C) ^* s, h$ v0 U-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
$ F. P4 O( B) b" Z( t, _  S        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
0 _% h( n6 b* G- }        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
9 W, ]8 r; i- I% m1 D3 KSupport
6 Y1 C6 g' w  M: k- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
* u/ w4 T% w: a4 c7 v& J
% ?3 d) L* Z& C' dQualifications
        - excellent computer proficiency in main programs
# f7 \' e0 b) ]  `" }9 {5 A  r        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
4 V+ C; Y6 x! x1 N        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
& d: `$ C3 h* p9 [( J, o-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
  |7 ]1 a7 }( |% X* F1 X6 \" K$ W% d% X                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
0 H+ D6 o8 q+ m5 z                                                        Closing date: October 10 ,2008