Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
( n5 f, e/ L! b1 V9 m+ N: X* L; o/ O-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
! v* @/ N: t$ D! B5 N( F( e9 Y- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
$ u8 i9 t+ T" f! f8 u7 e. {( W* z* b-maintains general office tidiness
% r2 A4 D- f5 u5 R7 X5 z: k6 I+ DAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
- V+ j$ G- k& Y& F7 L( ~' u        -ensures all organizations working with the Co-op get updated forms
' Y; \: W9 y; x; ?        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
2 g( G2 G8 s) K) [" c0 {& w        - ensures all current forms are stocked and replenished
; m1 j& x! j9 c% W8 F- j$ ASupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
: p4 |9 L: S% R        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
! ~' u( u1 V# k7 g5 u  Y
  F5 y5 R5 I+ AQualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

+ u4 ]; O7 {4 Z$ v& m6 P* ePlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
3 U- m& Q# d1 o( X% q2 B                                                        Edmonton, AB           T5H 2M6       
- d3 X" m4 D! a$ J# {' |                                                        Attn.: Ann Nicolai          Fax: 780-4282748
% ^: O5 ~% E4 ^1 N                                                         E-mail: ann_nicolai_mchb@interbaun.com
% j- U- [; P& ~- G0 o! y; z* H9 X                                                        Closing date: October 10 ,2008