Administrative Support, Receptionist

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We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
7 F  n+ V3 ?9 `! Y3 HDuties
Reception
0 F- r4 i. w* {" |$ c8 y, F8 Z-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
, G/ W# D3 M. h9 P! B- gives out general information about the Co-op
$ [. z* ~" m4 Q-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
8 ^) M; @* Y. o* r' H4 rAdministrative
% k5 Y' p- X! ~8 d) R        -communicates with the brokers on internal decisions and procedures
4 H/ X4 Q; }4 d# `        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
0 u$ m* d9 c0 x7 O3 z, I        -maintains accurate and up to date computer files and documents
7 x0 F2 k' f. T* E        -ensures all organizations working with the Co-op get updated forms
9 Y% X( O5 g4 r        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
, V: \. H. T* u- ~/ {        - ensures all current forms are stocked and replenished
6 {! x4 y& ?" ]- d3 c+ FSupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
' c6 ~) u! ?$ c" U0 Z1 Z. C        - assists the brokers with urgent tasks
' P$ b) t' t" U9 C& ~( ~# d        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
7 L; {' z0 v# u& G# m4 ?8 p0 Q        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
- T( u' }- \$ |) y! {        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
! x% X5 Z# D) ~- i- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
1 ]' Y5 j: v$ q- R! M: t4 w% Z+ w
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
" \5 i2 \2 h' r: F8 I$ Y3 S; I# ?                                                        10867 – 97 St.
9 J/ L1 H# a7 T, P9 ]5 M                                                        Edmonton, AB           T5H 2M6       
, V/ q4 K4 z" l  `" x% G' j/ J                                                        Attn.: Ann Nicolai          Fax: 780-4282748
: W# Y! g7 [- A, R; Y                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008