Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
+ S& |- S9 r3 }+ d" ^9 [' PWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
0 O; o2 Z2 W$ U, _3 W+ j+ X8 k9 i, i3 XDuties
Reception
  }! q( p. e' d% J/ Q$ Y-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
2 u3 O6 G3 T! s; X-maintains general office tidiness
( \  u! r( R9 l- D: LAdministrative
/ u# `, D  M! }1 M/ i) R+ H        -communicates with the brokers on internal decisions and procedures
4 i( L. J& J# d8 h        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
/ S6 m4 [6 S& y        -ensures all organizations working with the Co-op get updated forms
$ {9 x; o9 `3 g2 Q5 A        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
1 [; u0 X5 o' B- T* j5 e        - ensures all current forms are stocked and replenished
) g$ I  U* }5 _9 I/ h% jSupport
1 z( f5 Z+ c7 X7 W5 ]- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
2 J; ]- i$ h6 i7 L& i        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
7 a# J9 k1 [9 J) f" R        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
3 f0 ~" C) h- @4 m# Y1 u/ p
Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
2 h( g0 P$ x+ }0 N9 y        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
-task oriented
2 j, k* ~0 b* j6 Q- O# {# J- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
5 F1 v% k, N0 M
Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
9 d3 m2 P; T, }0 H9 m8 w                                                        Edmonton, AB           T5H 2M6       
: z0 H: Z5 e, Q5 Z6 ?; {                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
$ c1 Q/ V; `1 ?7 S1 g9 ]                                                        Closing date: October 10 ,2008