Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
6 x& J3 Q8 q* m& \-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
5 O( z# `4 S' _* F1 R) T" j-maintains general office tidiness
# g2 B9 e. S, {/ o, VAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
7 f  h* i5 N. \: q8 C* z        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
9 D6 H- }+ v1 z3 H: _# R        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
0 f1 ?* J2 m( |        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
6 j! v, s5 v3 {  O( W        - assists the brokers with urgent tasks
* F$ W" K0 [2 Y' [1 y' J9 ^        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
' o* {& f- \- [0 z
Qualifications
" }' B1 M/ Y  g/ o        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
3 ?9 W& z* a  v" M        - ability to multitask, work in a busy environment and be very organized
- w' x2 j; a7 c8 l& P: l        - friendly, warm manner
7 d% d( }" ?! p9 c/ _; _        -ability to work with a wide variety of personalities; able to work as part of a team
; Y0 c& {' G- ^) ~9 i        -self initiating in getting work completed, asking questions for clarification
-task oriented
8 z3 s" I- K* P- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
# e: `  J* x- Z! P6 x
% V6 s4 M! x. Q$ x) W2 L1 Q" LPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
7 w* M; J: O& J! T                                                        Attn.: Ann Nicolai          Fax: 780-4282748
* j6 |* V$ x! j# o/ i4 k                                                         E-mail: ann_nicolai_mchb@interbaun.com
4 o% Q5 F; h3 o- c, U; G                                                        Closing date: October 10 ,2008