Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
9 H7 J5 E7 Q6 ]/ _" ?We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
2 Y' f: Y& x6 c! Z2 H5 fReception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
4 c+ Z! U- G; f$ T-checks voice mail, postal mail and e-mail daily and passes on pertinent information
: q5 r3 ~: s/ v1 s-greets visitors and responds to their needs
) o  G) s: V' x& g: f-maintains general office tidiness
+ g0 N' O: Y) r% OAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
9 z1 L: q5 T) V1 m) |  c        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
; J9 {; e+ ]( J) S% A- v6 W2 d        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
8 [6 N# q! C' I4 L& x5 S  d3 n$ c/ L        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
6 A7 U6 q$ s- _, i
- @8 P3 u/ j' o8 `Qualifications
        - excellent computer proficiency in main programs
$ H9 X. \7 w6 R- d& A' l        - excellent interpersonal and communication skills, in person and on the telephone
+ @+ m3 Z, ^3 [& }( c+ U        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
; B- K( n6 c+ `" C        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008