Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
7 z9 S2 e* O+ Q& u! L3 U. JAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
$ {9 |# P- p) `' w8 {' J7 U        -maintains accurate and up to date computer files and documents
. `" j( T4 h. i) s5 i9 b$ O        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
/ ~$ h# ^( P4 Y) s8 u        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
9 {2 L' c6 Y5 w: z  Y  K6 @        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
/ T( \& o# F6 o% C        -trouble shoot computer and photocopier breakdowns and call appropriate technical people
+ P# f7 t" f+ _3 K- |
* }3 n, \8 F, T; f, _Qualifications
        - excellent computer proficiency in main programs
$ ]8 F. i* P( q" I& R        - excellent interpersonal and communication skills, in person and on the telephone
- H/ h& d4 k# ]% A        - ability to multitask, work in a busy environment and be very organized
* ?' V# G6 T$ ?$ V" p        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
" w& X6 B* z# A) r* P        -self initiating in getting work completed, asking questions for clarification
-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

; k0 I/ u8 ^% z* u& u4 R$ V, ]Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
( l9 g( A; O8 s: \+ R  ^                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
9 `# D/ e1 Y& `/ @  F% k8 P                                                        Attn.: Ann Nicolai          Fax: 780-4282748
& Q! y* D& A) i3 I+ u                                                         E-mail: ann_nicolai_mchb@interbaun.com
5 v7 X( ]2 \: b  E. |                                                        Closing date: October 10 ,2008