Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
+ v& l9 y0 q4 u9 {: j: ODuties
( [1 t" k5 V% A/ n! J4 E% d$ [Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
-maintains general office tidiness
( s, H0 K& I; _; xAdministrative
        -communicates with the brokers on internal decisions and procedures
0 N. q8 s3 H6 ], V        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
; M( Y* r9 O/ `, I( `! T        -ensures all brokers have access to updated forms and templates
9 H: C% \3 d6 C1 q+ N- ]        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
- z! w/ Q8 ~+ L+ ESupport
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
; `# m- ~1 K* J: F: C  d* b        - assists the brokers with urgent tasks
  u' r4 t0 X9 D4 {$ R        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

5 M9 }. t# {6 |+ _Qualifications
        - excellent computer proficiency in main programs
0 f" r( g  \# o! s7 y! E        - excellent interpersonal and communication skills, in person and on the telephone
        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
' z( P7 L+ b% ]; t- ]. \        -self initiating in getting work completed, asking questions for clarification
0 C) Q$ @$ T1 @1 g-task oriented
# ~5 k5 z3 l' y- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

4 j! d+ {9 f& m6 j: e' jPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
                                                        10867 – 97 St.
# m3 G% C, n1 H3 j; ?- o0 p                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008