Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
& N7 p" }7 l8 v8 w4 S) Z- vWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
Duties
Reception
-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
# q8 S3 }1 q( d( t$ K- gives out general information about the Co-op
( h1 o6 G, C( G" F  t9 Z2 [" u-checks voice mail, postal mail and e-mail daily and passes on pertinent information
5 J* e# a! B4 N- j-greets visitors and responds to their needs
( T: ?4 Y( K# |2 y, u* G" m: m+ [-maintains general office tidiness
2 Q/ J' C* N) z) BAdministrative
& t. Y2 v# s! D9 Y) }        -communicates with the brokers on internal decisions and procedures
$ w! h/ X+ U1 i& h0 u% w" N/ }        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
, o2 Y5 ~3 k7 x4 E* X* L        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
$ @9 h5 k7 u( {        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
; z& E7 Y" a+ {) t$ {- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
5 p& w5 l% s! P3 D; w        - assists the brokers with urgent tasks
& c) w7 w" N. y  ~& C6 ^) D; _        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

$ s6 P' ]/ g3 W8 U$ C$ e3 C' i# K5 a# ZQualifications
$ V8 ~! }) ~* i6 `! y" h1 O        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
, k9 E" P& C( b3 _3 _: O        - ability to multitask, work in a busy environment and be very organized
' U. M8 H. c' D* e7 p1 G7 W        - friendly, warm manner
        -ability to work with a wide variety of personalities; able to work as part of a team
) R6 s0 X+ I' \5 v+ E) c& z0 `% P        -self initiating in getting work completed, asking questions for clarification
6 r7 P# ]1 W8 j-task oriented
% b5 G" f* [( L7 O8 e- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

* t* |6 B0 [; KPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
/ ~7 S, o4 j$ w9 O2 P" S                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
9 F6 r( c5 ]) F+ n$ F  [                                                        Attn.: Ann Nicolai          Fax: 780-4282748
) {. k+ J) r# l9 q7 _1 J! J                                                         E-mail: ann_nicolai_mchb@interbaun.com
: M- p% `% ]  u# F# x& y' g5 D                                                        Closing date: October 10 ,2008