Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
: v- @0 z+ D, Y3 J) N% i  o& [Duties
Reception
; x& c* I' {+ _6 r7 x, Y9 D: @-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
: o7 K! s3 D  T- t. w8 m. [8 a- gives out general information about the Co-op
3 [6 u: h. |3 m. J& E; ?7 J-checks voice mail, postal mail and e-mail daily and passes on pertinent information
2 s  E/ P6 E9 y+ t8 @, x-greets visitors and responds to their needs
, H6 R) y6 B/ G-maintains general office tidiness
, O. A4 @! R* R+ cAdministrative
        -communicates with the brokers on internal decisions and procedures
        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
% Y: ~% k$ o& t2 ~+ s$ i9 Y5 v        -maintains accurate and up to date computer files and documents
& Z+ B* J# |! ^7 H4 j        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
! R1 G% D/ M+ i! Y0 m        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
. p9 W! p; s; n5 X0 h        - assists the brokers with urgent tasks
4 I, T" v( o/ c) B9 B& s        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
        - excellent computer proficiency in main programs
        - excellent interpersonal and communication skills, in person and on the telephone
4 E/ r$ F( ~; K/ J" q        - ability to multitask, work in a busy environment and be very organized
' f0 _; ~% H. |/ w        - friendly, warm manner
: [$ Y! a8 s% M        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
3 U( q" R' e: s* R) R) B-task oriented
: Z3 j2 ?7 V& P- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
* [4 q0 N6 {) ]8 w2 m+ N- f
1 N, M" N) q- \9 `5 v& M# ~) a/ GPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
) O+ `8 b  m% f; {- k5 k/ H/ D5 r                                                        10867 – 97 St.
( A/ e/ m0 M2 M3 h8 W7 ?" p8 p                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
* ]$ n6 q. S4 W: `. D- W9 Z                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008