Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
) S, L+ C' n, v7 {2 s' uWe are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
$ a$ Z" q  _" _9 K7 q( j7 qDuties
Reception
2 @6 |) t" C7 a, [3 T-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
; s1 J5 C8 [( p' P$ S7 z  q- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
3 ~. d, T: J" ^) G: Y- o7 ^-greets visitors and responds to their needs
$ x2 I; x  t9 o0 L' p# h+ S-maintains general office tidiness
Administrative
        -communicates with the brokers on internal decisions and procedures
) }% ?7 j9 H/ U3 h5 Y0 L        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
6 x3 u: o) _  K& r. @4 G# e6 @        -maintains accurate and up to date computer files and documents
- @$ b( h( u* r9 ?( T        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
* N) j! O, m6 a( N$ j6 f, _( R        - ensures all current forms are stocked and replenished
( o" I! C- h/ Y! r5 oSupport
5 o$ z4 J. ?9 u) \4 _0 e" z- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
: I9 o+ s3 q- I7 C        - assists the brokers with urgent tasks
+ ?& {9 e% M% [8 O- b1 W        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
1 f+ F+ q; R+ V& f! _! N3 w2 l        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

) b, C/ y& g6 b- q* BQualifications
9 @( f2 H7 M& C5 g; E! |        - excellent computer proficiency in main programs
+ G% ]  v, A8 ^/ b7 B        - excellent interpersonal and communication skills, in person and on the telephone
2 T" ?2 @2 B& h        - ability to multitask, work in a busy environment and be very organized
        - friendly, warm manner
6 x9 c5 k/ |9 Q! U* O% m        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
: @- A! p  H1 F/ U1 a$ k! @+ Y-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  

Please respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
" ?* ?, D& V) y0 x0 o/ q1 r                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
! \- G) G/ H* j$ u' {* `                                                        Attn.: Ann Nicolai          Fax: 780-4282748
                                                         E-mail: ann_nicolai_mchb@interbaun.com
                                                        Closing date: October 10 ,2008