Office Coordinator

又见炊烟

The Multicultural Health Brokers Co-operative
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.
" ~5 H" r9 A+ W" D# |6 \Duties
Reception
! b6 ^+ v2 A& j' c$ p& J- E-answers the telephone, takes messages  and ensures messages are given to brokers and other staff
- gives out general information about the Co-op
-checks voice mail, postal mail and e-mail daily and passes on pertinent information
-greets visitors and responds to their needs
, K% |, N) |" @' n. n6 h/ N-maintains general office tidiness
8 c+ Q  R, d% o7 c# c, M! oAdministrative
0 f* V' A: n1 p8 T" N# z        -communicates with the brokers on internal decisions and procedures
0 A, ^; }) Q" ~$ k1 \        - develops and maintains a system for internal forms, files and mail (incoming and outgoing)
        -maintains accurate and up to date computer files and documents
        -ensures all organizations working with the Co-op get updated forms
        -ensures all brokers have access to updated forms and templates
        - photocopies materials and information as needed and requested
        - ensures all current forms are stocked and replenished
Support
+ Q7 S% h2 _( P0 q4 P  Z- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
        - assists the brokers with urgent tasks
        - assists with the ordering and maintaining of office and hostess supplies at the Co-op
        -trouble shoot computer and photocopier breakdowns and call appropriate technical people

Qualifications
" t5 W, S5 D% c9 m$ q        - excellent computer proficiency in main programs
7 V: A" T( T; I# R/ Y) ]6 ^        - excellent interpersonal and communication skills, in person and on the telephone
5 c4 Q( f4 ~- o$ V        - ability to multitask, work in a busy environment and be very organized
; s9 Q; m0 _) X        - friendly, warm manner
$ \$ X) f' G4 U* J8 w2 g* S& u        -ability to work with a wide variety of personalities; able to work as part of a team
        -self initiating in getting work completed, asking questions for clarification
. o% N5 o1 T) ~3 P1 [5 I-task oriented
- understanding and accepting of differences in others, able to see different perspectives and problem-solve  in a team context  
- P) M$ e6 K; U
1 ^& n1 n9 @0 g9 x0 D/ m# k/ H6 p( qPlease respond with a resume and cover letter to :        The Multicultural Health Brokers Co-op
# o$ |6 y3 f* ^( W; I3 l' i/ ?8 @                                                        10867 – 97 St.
                                                        Edmonton, AB           T5H 2M6       
                                                        Attn.: Ann Nicolai          Fax: 780-4282748
/ b* ?9 n1 [) q+ j  B3 ]( w                                                         E-mail: ann_nicolai_mchb@interbaun.com
/ b' Q1 w* @  Q' S5 P                                                        Closing date: October 10 ,2008