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The Multicultural Health Brokers Co-operative) m% z7 C; d! J. m8 z9 {
We are accepting applications for Administrative Support, Receptionist to assist the Office Coordinator in providing overall support to the Executive Director, the mentors and the brokers. We are seeking a person with excellent interpersonal and communication skills who is comfortable working in a culturally diverse and busy environment.( {0 M9 H$ {5 N" R9 H* p
Duties0 a( p0 F( f& x7 D' K3 r1 S
Reception5 U- U5 o1 i7 V0 A
-answers the telephone, takes messages and ensures messages are given to brokers and other staff & Q4 T, P3 I% E0 v1 L: K
- gives out general information about the Co-op( S4 n' d9 a7 T% Y6 v% l
-checks voice mail, postal mail and e-mail daily and passes on pertinent information2 o' D' Q/ E% }# \$ X; b- m0 A8 d
-greets visitors and responds to their needs7 U: A) C E$ F* Q q
-maintains general office tidiness
7 z9 S2 e* O+ Q& u! L3 U. JAdministrative9 [# _6 R0 X/ F$ [
-communicates with the brokers on internal decisions and procedures5 T- i5 u; Q- A
- develops and maintains a system for internal forms, files and mail (incoming and outgoing)
$ {9 |# P- p) `' w8 {' J7 U -maintains accurate and up to date computer files and documents
. `" j( T4 h. i) s5 i9 b$ O -ensures all organizations working with the Co-op get updated forms5 {$ l; Y! i, R' F7 @' K/ Q
-ensures all brokers have access to updated forms and templates+ Y# i8 [) J8 Z5 J
- photocopies materials and information as needed and requested
/ ~$ h# ^( P4 Y) s8 u - ensures all current forms are stocked and replenished 5 V0 @- O7 }4 W2 c, ?/ V+ U( Y
Support1 q0 D+ k+ ]: @3 X: J0 Z
- assists the Executive Directors, Office Coordinator and mentors in administrative tasks as needed
9 {2 L' c6 Y5 w: z Y K6 @ - assists the brokers with urgent tasks , e: _3 n6 K5 C7 Q, T4 Z* ~, {
- assists with the ordering and maintaining of office and hostess supplies at the Co-op
/ T( \& o# F6 o% C -trouble shoot computer and photocopier breakdowns and call appropriate technical people
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* }3 n, \8 F, T; f, _Qualifications1 ^) _5 e6 T2 i" m" d
- excellent computer proficiency in main programs
$ ]8 F. i* P( q" I& R - excellent interpersonal and communication skills, in person and on the telephone
- H/ h& d4 k# ]% A - ability to multitask, work in a busy environment and be very organized
* ?' V# G6 T$ ?$ V" p - friendly, warm manner 6 w* V3 O# B0 t
-ability to work with a wide variety of personalities; able to work as part of a team
" w& X6 B* z# A) r* P -self initiating in getting work completed, asking questions for clarification9 Z" _4 T4 D( F9 [
-task oriented! d/ e7 R; ]! i6 q5 V
- understanding and accepting of differences in others, able to see different perspectives and problem-solve in a team context 1 s9 n4 U2 p* v8 u. q0 w& @
; k0 I/ u8 ^% z* u& u4 R$ V, ]Please respond with a resume and cover letter to : The Multicultural Health Brokers Co-op
( l9 g( A; O8 s: \+ R ^ 10867 – 97 St.4 Q/ N. B' ~0 @$ ]
Edmonton, AB T5H 2M6
9 `# D/ e1 Y& `/ @ F% k8 P Attn.: Ann Nicolai Fax: 780-4282748
& Q! y* D& A) i3 I+ u E-mail: ann_nicolai_mchb@interbaun.com
5 v7 X( ]2 \: b E. | Closing date: October 10 ,2008 |
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