Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

9 A: U1 J" I$ H' ~* IKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

" p- O; s  Q4 E) G* t( f2 J$ x* ~• Complete data entry in various programs.
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% D8 v2 b- H7 d  k& s% }6 N6 ?• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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& Z7 r: q6 J3 a• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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9 Z! [0 s, f! I3 ?• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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, ]! x) G( Q4 J• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

4 H8 O" i9 y$ L% C; l& R• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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! e+ G( n, I3 |0 ?  N) W• Perform financial administrative duties as required.

Key program support duties

International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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0 C' s8 B: J& C4 a: F; N• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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1 n4 B2 Q* _! B$ E8 X• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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* Y  a  h6 i; y: R0 _# c• Support the management of requests for CFCA information and resources at public events.

; f* ]  N  R! F; w! ]' f! k• Compile information packages for fundraising and promotional purposes.

: X6 p4 L+ ~0 a8 \) u/ J. ^2 m( }5 a# M• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

6 j6 s. v* o; y5 h# oFund Development

• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

2 x( ~( l9 M5 O6 K7 s: c6 E• Assist in administrative tasks related to donor recognition and event reconciliation as required.

$ Z9 F4 Q/ O& T6 D" fSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

- o* R! e5 P+ ^; Z3 }7 BSpanish language abilities are an asset.
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Term:

This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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- a, }4 |& h; ~- [The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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