Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

. f2 h2 ]' Z) \' vCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

" {6 F  [. H) G6 S; }: ^, m$ k: rKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

  W* D1 Z4 B/ Y1 x1 a* y& B0 `8 E• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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3 }. G# k0 E7 V$ K9 |• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

) w  \% S; R' a8 R" s1 ^• Support effective internal communication by recording and distributing all meeting minutes.

: P: w' V3 ?  ?. A' G6 c2 _3 r+ Q• Meet weekly with Program Managers to define priorities.
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5 O8 f4 W$ s) Z( i. v• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

Key program support duties
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- |% ]  N& }0 v/ M. \. c+ x; a! BInternational Projects and Public Engagement/Communications:
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( V! e" [! c; N+ ?• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

- H/ Q9 _/ P' }0 ?7 B" M• Support management of online publicity and communication tools.
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' j# o$ R) e+ E# {1 J7 J6 H• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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( K+ \9 P/ B3 h0 C/ p- q/ [' _2 ]• Manage database and support distribution of print publications.

' [# M( ~* S/ Z8 s# v+ R• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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- }3 O- p) I5 Z( C) {: u• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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1 J- f' g! J+ N. D9 N• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

  S/ f) z3 J2 d" G& d& Y4 l4 |• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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* A( d' B: U; e1 ySpanish language abilities are an asset.

Term:
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% q' c* k& x1 F- t) q) RThis position is Permanent part time (20 hours per week during regular office hours).
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2 }+ }: |# T- }) r" F8 U4 z* jStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

# K: {0 w+ \  }0 D( G8 T. _( YThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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! c; W2 J. k8 ~6 W. rAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

# z+ c8 \( h) c+ qWeb: www.changeforchildren.org