Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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9 h9 V% M2 \/ t6 zKey administrative duties:

2 b: _: @( M! G# w* `8 L1 T& r- s• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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/ w! d* a8 a8 S5 ~• Complete data entry in various programs.
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/ i" ?8 f. M* q; k7 S8 V• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

1 \: }* P2 N. L9 P! D2 j8 E• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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5 w2 n/ |' l( a' p. R• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

" W3 Y2 g/ v7 i! ?" }% o' L  p* F1 ]• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

8 a' l1 M1 D3 ]• Manage mail outs for fund development or education purposes with support of Program Managers.
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7 v/ U0 f2 N$ U+ n; J8 R% |• Support maintenance of Human Resources records and the development of employee handbook.
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& c- ^: B% Z5 N) }0 K0 ?• Perform financial administrative duties as required.

" l3 U( a9 e) X# N2 S$ Q0 KKey program support duties
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% c' ^& |% _) m7 Y3 HInternational Projects and Public Engagement/Communications:
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5 D+ e, @1 b4 H- {% \; D1 f/ t* k• Maintain inventory of communication materials.
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& F( G8 a% @5 |3 o+ G9 D• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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$ Q5 l5 e# |' |  m& Q+ N# n5 U• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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- k* J3 h! ^# n5 v$ B# G" E1 F• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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7 N# ?2 x+ h0 G. _2 J• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

" u! d( ~* j! N• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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8 o  k1 c8 E4 W4 r5 n  hSpanish language abilities are an asset.
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3 [- p/ [* Z; x& [, K; KThis position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

/ W+ U. f, k7 L+ m& y( U$ x6 {# bThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

9 q5 w: W5 B7 Z3 l+ o* k0 yAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

: f  [/ u# O% LPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

0 Y7 b0 x6 e! p4 M( fWeb: www.changeforchildren.org