Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

& N9 h% ]6 H! \3 P( Y) ?Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

3 a: A1 O, Y7 P/ Y! y9 Z• Manage office technology software licensing and hardware maintenance.
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) E; o& y; @9 p1 R) {# l8 _• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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% b5 Q$ X( P5 I7 b  ^/ N% b/ A# u• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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6 Z0 y  w: g4 j2 X/ |• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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1 l0 s9 K2 J1 ?  B( |- J( a3 w9 ?+ ^1 `• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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. E- R" \# {4 e6 s• Perform financial administrative duties as required.

Key program support duties

0 I: ?# x2 j# a) {International Projects and Public Engagement/Communications:
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" C0 f4 W7 o( c; U) y1 D• Maintain inventory of communication materials.

! O% |/ [' C: ]% _2 h• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

) m0 _: p' a( T/ C• Manage database and support distribution of print publications.
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6 O7 C6 p* E  y, }% G/ ]• Provide administrative support for public engagement events and mail outs.
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/ [$ C& p8 z$ y* g; N• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

5 D7 }5 y4 I: }! u5 [' }Fund Development
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( d) Y1 F7 e" ^! W1 a• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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- p: \6 ~6 v8 s9 @* W# \- H" G$ D• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

9 g4 Z, ?% ~1 |# o2 [• Support logistical work required for CFCA’s Annual General Meeting
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' U' n, ^: w8 F9 N7 N; F( `• Assist in administrative tasks related to donor recognition and event reconciliation as required.

4 G3 U! [9 I& A) _Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

9 c7 [# O. x8 c* uSpanish language abilities are an asset.
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This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

# w$ e& g( \' vAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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" R! E" g' R8 TPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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( S) N4 X" r! J! e) aWeb: www.changeforchildren.org