Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

0 @+ v8 _% |$ R0 R0 O4 |' x/ X• Complete data entry in various programs.

9 E) z; d& r& d, I* }, d• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

) u) ^& d4 t# h• Manage office technology software licensing and hardware maintenance.

- [9 w% A, h* @0 ?7 m2 Y• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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2 F. Z( F* ?/ u& Q1 X  }• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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. u0 }' U7 Z/ m% e$ e8 s5 D4 F: D• Support maintenance of Human Resources records and the development of employee handbook.

9 ~( f+ l+ \! ?• Perform financial administrative duties as required.
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: X+ y: ]  X5 y# u, [! l' jKey program support duties

1 }" @9 L' o# v1 o+ n3 lInternational Projects and Public Engagement/Communications:
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" j0 K* |% i8 ^• Maintain inventory of communication materials.

, d- F8 d$ W5 A• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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+ C, H; l$ P1 U/ x  |• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

7 y4 R! q. U3 o' c- N& X6 p• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

% A# c7 k4 Y8 ]. X• Compile information packages for fundraising and promotional purposes.
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: d5 j- I% C3 J& ^: x; B• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

4 C  }# w- Q7 ~; E) }• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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  d# J, [" B. m* A$ }4 o• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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5 X* Z% i/ g6 ^/ J5 R+ TThis position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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2 ]% \, K( h% ?5 z6 l! QThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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7 Q8 d) B6 h& o' ^$ I( w- kWeb: www.changeforchildren.org