Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

  r" N3 {+ w* Q& |1 d; tChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

- E& }  Q  ~: ?  x& L  ^: @& l• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

+ K7 h0 q$ j- P2 g$ X* ]• Complete data entry in various programs.

$ s/ Z3 u! g# i' `6 f1 u8 K• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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4 n5 }2 T- m% {' H9 Y" f, N+ V) ~• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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+ b8 v  X; E, z7 k8 E& ]- w• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

$ v% J4 H4 p9 |• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

Key program support duties

# q! p8 u! B' p9 f2 T* BInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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/ z6 H) c1 C9 y! O$ O0 J" c; Y• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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% u% v5 B6 e: J% l& j• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

; H& w: Z8 o! R# y  z: L; O• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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6 Z/ l" r2 V. E7 T6 Q* x• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

5 ]' ?! \$ J* s  \+ u7 X6 w• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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" ?, Q- U& N) D/ i3 R' HFund Development
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" K- Z' m; w, |+ R# |8 w• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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% w4 d7 ~5 _: f" K& y" g6 J- j0 Y• Support logistical work required for CFCA’s Annual General Meeting
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+ H* U: f1 Q4 A/ K% ~0 U5 G( u7 @* b• Assist in administrative tasks related to donor recognition and event reconciliation as required.

. I  u9 C- c- b: j3 B  X6 CSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

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This position is Permanent part time (20 hours per week during regular office hours).
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! W, ?8 Q- P7 A% @& A' r: hStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

1 E+ w$ E% S& q4 kPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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  k1 d. X1 }' ?* z$ aWeb: www.changeforchildren.org