Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

! J5 G3 r7 K2 y  B. E1 AChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

  j& N9 _% c% S5 V! RCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

1 b- m2 ^' x) r: T+ P3 ?% ]& g& Y• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

: R! ^. D0 n) F" v* s• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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* X! V  P9 a- u• Manage office technology software licensing and hardware maintenance.

6 v9 j) q- T6 P+ I$ V" J• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

/ l. M. G, Q- `; T, _0 w. H• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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: T2 c9 X3 s1 i9 e• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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& i* v, n/ |5 `% A9 L( W• Perform financial administrative duties as required.
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. k5 @# ?, K8 x' z9 E5 t& lKey program support duties

) g0 y3 O5 Y- `. mInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

0 q' J, X0 _. a( z6 v" a% D• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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+ {. o  w/ L1 ^; {, t7 J• Support the management of requests for CFCA information and resources at public events.

8 y' |. [5 o2 F0 M) U5 q* [0 V• Compile information packages for fundraising and promotional purposes.
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4 J: F  H5 i2 z• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

) A; n+ i  ^4 E: O& Z- u; N" \• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

, a' V$ ]9 G3 S) CFund Development
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• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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* K1 E- ~; Q" H# K& f( R3 p• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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# u1 C( X3 S8 r4 z8 LTerm:
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This position is Permanent part time (20 hours per week during regular office hours).

4 n; X& L% o2 c; W$ R8 s# TStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

% Z0 z0 L, h7 y& @$ |  h4 {Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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# Z& l& n% U7 |0 n( A7 p) s, rWeb: www.changeforchildren.org