Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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" k6 G9 g6 W$ W3 w% H' }. c/ G8 k! }• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

% R  H  `3 E+ {# }- m. b! Z• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

& ?* D1 E0 y* y• Manage office technology software licensing and hardware maintenance.

/ m2 t1 M' r4 a3 H8 G• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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& J7 N; f4 d3 @3 ~* L% Y0 |0 h2 u• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

3 t* H3 p3 h) L• Manage mail outs for fund development or education purposes with support of Program Managers.

/ h6 |7 }9 x3 I+ S3 g) }2 V• Support maintenance of Human Resources records and the development of employee handbook.

! O  Y4 `7 o8 u( }• Perform financial administrative duties as required.
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0 O' ^. e# P+ g7 {) r& VKey program support duties
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6 B7 n* ~6 C7 ]4 ]% gInternational Projects and Public Engagement/Communications:

  y/ m/ m- [' |# S2 {• Maintain inventory of communication materials.
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9 t5 t) k/ c- Z* L1 Q' s* J. J4 i% b• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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, _) T$ `1 x) _' g# O  \* e; V• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

- L7 Z3 c/ s3 f" U% B• Manage database and support distribution of print publications.
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# x4 _* j: c4 m& ~• Provide administrative support for public engagement events and mail outs.

/ f) o9 ^3 x5 d$ j0 }! ]* o• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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: A# j4 e! `* T2 zFund Development

6 W/ I* U  y) `8 a9 e' W3 j, ~• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

" c2 M6 i( @: L& `: k6 k9 T• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

% |3 Z& S! K' m1 [5 d7 w5 ?  w• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

+ @$ V. R0 ]/ s; KSpanish language abilities are an asset.

. h1 u" x& L6 X0 Q3 n& VTerm:
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. _, c1 h4 _6 ^9 nThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

: v' h+ ]! D) n$ yPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

: I- }9 l, ~' C& x& h1 tWeb: www.changeforchildren.org