Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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9 w/ i* L) j! S( L3 e' SChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

3 |  v# T8 g9 z2 \• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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& G$ T3 t) ~1 U& q3 f1 Q% h9 `8 ?• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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$ V2 J6 G+ S. o* U$ Z& v8 w# s  z• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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9 n/ U! @: S" u0 Y0 J  b• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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6 D' p! E& i; I6 v' n7 A  D• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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  l% Y7 ^) F" @• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

4 s+ B/ o0 r' Y• Perform financial administrative duties as required.

3 q" k9 D( O9 R5 A. s2 v$ \Key program support duties

/ \, e% h9 K9 O( n8 A" zInternational Projects and Public Engagement/Communications:

  o* r; v" l2 _2 s$ F• Maintain inventory of communication materials.
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1 G/ T! m' k1 U• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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8 i$ m+ K' R4 V• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

1 d( i2 I+ ~! S  E  n• Manage database and support distribution of print publications.
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0 B1 K& N7 a- \* O* F! j+ u( b• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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: L8 Q' S6 i' S4 S2 r$ SFund Development

• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

5 f+ x$ j: p' e7 t• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

0 I, @7 H& R& p4 C" l5 O* f• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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" U; _- `% w/ Q, `% Q* @7 T1 pSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

5 g4 ~# c) t0 t& n: |8 WSpanish language abilities are an asset.

2 q; {' v0 B: M; B+ bTerm:

# |$ D" p  N  G2 L1 ZThis position is Permanent part time (20 hours per week during regular office hours).
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3 z3 K- s) Z, `9 O4 @Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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- _) G/ A3 `( rThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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+ W  @' y: n! ]: C5 B4 ]# A6 a3 pAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

$ `3 |1 ^! Q4 C5 xPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

2 M- r$ i- i" F0 D6 m% M7 nWeb: www.changeforchildren.org