Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

6 l( @: m5 }: T( R; V$ t$ CChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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! n9 \' d8 Q4 M% I9 dCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

/ z9 v/ h, p! }7 D. F: W# WKey administrative duties:

; E+ ]9 u2 i" m+ o" x• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

/ [/ v3 a9 ]4 k& _7 j* i• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

6 F9 L( R+ c" u) ?4 `) \2 O* Y• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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& b6 R: W4 Q7 I/ f• Support effective internal communication by recording and distributing all meeting minutes.

0 S4 J# \" {& \: c/ [- G7 v• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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9 c; f; @8 N, C• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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Key program support duties
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* }' \/ I% m) V' S9 Z& {- CInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

$ t3 i  n) Y" t. s% [+ P: J• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

* [9 h5 U  t" @. \' V3 |• Support management of online publicity and communication tools.

8 J1 W7 W; D/ g; |# j• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

& A+ K  M$ C+ F; ^) N# F) X3 B• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

7 q8 ~7 `9 v& f" G  ^Fund Development

• Provide logistical support for key fundraising events such as silent auctions
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5 F' i) l! [0 ?6 d$ a9 ?# r• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

4 ?. `3 ?1 i( V5 a5 k' I• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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" T; k3 [& l% I• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

1 J; l( |7 l, Q1 N2 OSpanish language abilities are an asset.
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Term:
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This position is Permanent part time (20 hours per week during regular office hours).

4 R3 Q& s" y1 S2 r" A7 XStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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( T$ |1 B$ g$ q( K$ ZThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

) C1 t$ h: F; t; [# @4 {1 ]. N6 Q4 dAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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. T+ a; H0 P& Q3 K# {5 t+ T/ FPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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0 R) S3 J2 m* O2 L9 o# Q# d# QWeb: www.changeforchildren.org