Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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% b+ p+ [/ Z( N) L% ?Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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8 n1 N4 b) q) U8 Y, U" U' T$ TCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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5 l  S5 r" I6 V& qKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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, K8 `3 a& I# L7 O9 w  l- o" \" f2 r• Complete data entry in various programs.
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, L" C7 n& u4 Y6 `3 d, q* B; ~- _• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

/ l0 n9 s/ m! n8 U- O• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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, c! W. T% q$ m. W8 k• Manage mail outs for fund development or education purposes with support of Program Managers.
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" u* v$ G) }% x) |" V• Support maintenance of Human Resources records and the development of employee handbook.
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3 V6 B! [3 A7 y" H& P+ a* V3 H• Perform financial administrative duties as required.
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Key program support duties

International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

2 m$ S! }/ `8 Q- n! f• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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  v" y* D- A/ \; l• Support management of online publicity and communication tools.
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1 e1 \5 i) |; Q4 u, B• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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% f, B6 u" @! c2 d( p( K• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

7 t$ v8 H0 R- N( ^$ p5 ^• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

. A4 O7 D- N  X- {, g) d' VFund Development
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• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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+ k5 L9 p* _/ k4 X• Assist in administrative tasks related to donor recognition and event reconciliation as required.

  |* L' D" `+ q* q; TSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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+ t3 D& w: H# T0 x" N" ITerm:
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) X, d" j; `3 @8 ]% `9 sThis position is Permanent part time (20 hours per week during regular office hours).

' y7 L- F5 T0 }4 b5 rStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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$ P( G( \( [7 B  TThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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" g) Y- c, l. P- I; jAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

! ~2 ]) _; M; NPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org