Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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' t6 c# L9 ~0 _Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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. |" a  M' a$ j2 x' v6 bCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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7 u9 x( B; B6 M$ Y+ V* l9 P! m/ Y• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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) \+ I5 N5 K" J) T! e6 F* D, J% R• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

) M! p* D  x1 e6 R• Support maintenance of Human Resources records and the development of employee handbook.
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) f3 o5 }" ]2 H- F: o) C. N• Perform financial administrative duties as required.
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Key program support duties

International Projects and Public Engagement/Communications:

" c/ }$ e4 g- ~4 ]6 ~1 D! G/ {• Maintain inventory of communication materials.
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) y8 q9 h* |. `+ d) u2 V; m) X• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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" m  j7 {0 x" j  C9 o; K& [• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

( Y- E2 t/ C  _' j  B  a5 _• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.



• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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/ M* ^1 q* [. ?4 J5 M; G• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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$ N% ?" k7 u3 h% Q• Provide logistical support for key fundraising events such as silent auctions

% b* t7 N+ G' e8 m• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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6 B0 m* c& W3 f3 u8 K8 _Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

Term:

8 m# B. O* n! w, e& jThis position is Permanent part time (20 hours per week during regular office hours).

0 y1 A9 {5 I9 FStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

/ U  u" ?7 t' X1 zPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org