Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

3 h7 I$ Q& |5 |7 ], D3 CChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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& o4 p* }' V# O  `' yKey administrative duties:
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6 K2 ?& }3 W, n$ y• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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7 U9 v$ E% i7 q5 X; R• Complete data entry in various programs.
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1 L8 e  \! O. a* Q6 k6 h• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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  U- M; F" h9 O$ l0 m• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

5 R$ h& c: K& {* k" }0 s% g/ L• Manage office technology software licensing and hardware maintenance.
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( `  [9 S. o* g4 Y8 d" j• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

6 a/ y$ }& ?2 M/ B• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

. j, R& @+ }" s4 z% x• Perform financial administrative duties as required.
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  z' h( U, ^1 n0 {1 ]5 |$ {Key program support duties
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) c% L1 _, g; J$ W+ z! ?: k5 T- c/ pInternational Projects and Public Engagement/Communications:
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4 Z8 Q1 L2 e5 P" d. l! F+ q' E• Maintain inventory of communication materials.
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8 X, S; M. C' O  _& U8 I" p• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

- B1 T4 }; W# R/ i% ^. P0 I• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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" @" S5 h# q' D. x) m! T6 S0 T• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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, [9 s5 R5 v: O$ K- [7 m' |5 A• Compile information packages for fundraising and promotional purposes.
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. k, Y7 y. m1 h! i: O' r• Manage database and support distribution of print publications.

0 {; N9 ~5 M  k$ r9 \0 k, s$ A• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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7 @& p! a3 J% N; u8 ^Fund Development
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3 I! O) O. {- \1 G# o! `• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

/ `7 ?1 c+ x0 U• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

Term:

This position is Permanent part time (20 hours per week during regular office hours).
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+ o: ~0 |, \- L( G  \3 k% c0 K, jStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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/ Z# d- K8 g: v9 G( |( IThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

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Web: www.changeforchildren.org