Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

/ T8 l& \* V  F) m* K! I! \: c& C# ~Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

8 \( z5 Z8 L1 I# Q: RCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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- d" o" _, ~/ Y7 [3 Z• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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& r+ T3 F- D- [; e: b! c• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

2 P, ~& B' }6 A4 X% E• Meet weekly with Program Managers to define priorities.
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  I" k2 P; ?( F7 ]* `/ Y• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

! M3 f8 L. ]# x( S$ J9 w3 A* n• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

2 l" a: U, z6 N5 d- xKey program support duties

4 D1 {- A$ L! D1 [9 G4 ?( FInternational Projects and Public Engagement/Communications:

) |2 v& [( ^5 C3 \• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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% F0 M' A# K* }2 y2 \• Manage database and support distribution of print publications.
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4 u+ c! }. Y4 Q! H+ q• Provide administrative support for public engagement events and mail outs.

/ v- r  U) Y8 u3 B! u$ m• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

  q$ q( ~8 A7 k7 @) x+ TFund Development

• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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, Q5 Y9 p8 o+ z: {* ?• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

% a8 d& W$ Y# @) D7 O' V  L• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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1 K2 `8 N  X" M; V  X4 ]; aSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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) X7 a; ?( }1 P' i  {+ QSpanish language abilities are an asset.
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Term:
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This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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, A3 J/ V$ B' h3 r3 Q. cAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org