Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

& e: Z8 V0 J+ {0 [! WCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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6 p" A* I( |7 g/ B$ Y9 W; c• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

: n+ T5 D8 t- {$ `. A8 E7 p  C• Complete data entry in various programs.

2 F! Q6 W* L, I7 r  e" ~• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

; z( t% G* `# W1 m! f• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

' |) `/ ~% y. |, X• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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* o7 J1 m" M" K4 g. _• Support maintenance of Human Resources records and the development of employee handbook.
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. e: Z# H# ]8 ~' A• Perform financial administrative duties as required.

Key program support duties
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& v& d# T5 G0 J% f3 {International Projects and Public Engagement/Communications:

9 h0 R: a7 @5 W# x! ^9 n• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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& c( R  e3 f$ z; Q1 S. f• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

' \# ~& z* M, _( O/ k. {7 U• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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! U7 B4 n) y% {- q0 Q0 L• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

0 N. \4 T2 e3 m# B' X7 G• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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7 o9 ^7 ~) Y: H" HFund Development
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• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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) f9 h8 u+ A2 s8 E9 E• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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. Z% @0 m1 f- E3 e  M2 E" hSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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1 k/ {( u8 f6 C$ W% jSpanish language abilities are an asset.

Term:
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This position is Permanent part time (20 hours per week during regular office hours).

( f5 S) P/ `* Z( t* LStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

1 j# Q; C# S% l* X- L: DThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org