Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

9 P! S+ @% o* l5 H6 ?  l0 [CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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% i$ p, ]. q; j+ |+ I6 ^Key administrative duties:
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( W3 S' C& ^/ }5 _• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

% L- F% ]: E* k4 q) l3 r& a. V• Complete data entry in various programs.

! d6 Z: ~9 t! s& T% B& ~9 w• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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. S! n  _' q4 Y3 b" b• Manage office technology software licensing and hardware maintenance.
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& U  v1 E) B7 f/ t; M• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

1 O* L. X# ?5 D• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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+ [1 y' c8 i& o2 I) H% y• Manage mail outs for fund development or education purposes with support of Program Managers.

$ E& x" x/ I) e  _) B* E2 A7 e( m4 n• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

2 w0 W) H; z0 [2 w( QKey program support duties
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) S) N1 s2 v, d1 VInternational Projects and Public Engagement/Communications:
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: r) ]8 M0 z6 H2 p- s3 O• Maintain inventory of communication materials.
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; J, z) g/ d" Y• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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# E2 d7 y, j! U- H0 Y3 n* ^; Z• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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  |- y5 l9 L$ H( A4 m3 _2 N• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

# x, m1 _" `$ m3 G2 I- E/ ?) [• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

; w" R9 X6 d% q5 ?& i* x& @• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

* m9 ~) H9 p9 t3 Q% M: H; o) U5 mFund Development

8 _* T& L' l6 i: u, I. l• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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5 \4 l+ D8 w9 h0 c/ n4 r  T* S• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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3 \1 s% H( `* P• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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Term:

This position is Permanent part time (20 hours per week during regular office hours).

: y# Y. d% Y3 }6 ZStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

! D4 {+ P; ]& s' o) Y- WPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org