Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
8 I( t- d1 b% Y
& T+ Z/ R/ S. E& T; nChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
! Q, J" P( C) e9 \
CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

+ \# G* z7 o, H% R. C" }; ?0 P, U  d' VKey administrative duties:
% H' J. e" }5 r
• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

- y( e4 V# P/ C• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

, J! c, }- s' h+ T$ x, h5 p• Manage office technology software licensing and hardware maintenance.

! I1 c$ S7 ]' a- Y6 c$ _• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
) }7 A3 Y. g+ j1 s' e7 G3 ]3 ^
• Support effective internal communication by recording and distributing all meeting minutes.
2 Y. Q" O6 ^7 U5 {7 x
• Meet weekly with Program Managers to define priorities.

+ X. b8 K% `7 G8 \7 d2 w• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

* s. ^* w2 {9 E4 Z0 {: Y• Manage mail outs for fund development or education purposes with support of Program Managers.
" y, Q. Q! x" ~/ N% ]$ `6 Q
7 H( B3 l- n. A' T1 K: k5 J• Support maintenance of Human Resources records and the development of employee handbook.
; e% Q; {  Y; h" ~2 w. x
• Perform financial administrative duties as required.

Key program support duties
2 ^( a$ \$ a$ L0 N8 G( D7 i+ s
International Projects and Public Engagement/Communications:

' B; r: h$ v2 }3 D7 p7 M• Maintain inventory of communication materials.
/ e! H& ~' M$ Y
/ ]; F+ x4 y  F: i( V• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
+ C3 U; Z* _1 O9 C, o8 K
• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
% u% h. O2 |6 b* i1 [4 |0 z3 z
• Support management of online publicity and communication tools.

0 R$ X1 g& q4 r! V8 c0 ]• Support the promotion of CFCA events in Alberta through online and print publicity resources.



• Support the management of requests for CFCA information and resources at public events.

2 S7 [/ X0 e, `" u: Y; b# |• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
+ x/ i- L0 W- f, n) p
4 ?$ L# q" ?$ g3 Z' c• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

* u5 b  T$ g, t2 q4 n, wFund Development
$ {' c! O: Y3 U5 n- |# }$ g& _
• Provide logistical support for key fundraising events such as silent auctions
# E- @5 D/ ]: R" q
' T+ Z! V0 S: K! H• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
1 E( z& h# f5 U5 X- |
, \" }. L# O: E* q  L' L• Support logistical work required for CFCA’s Annual General Meeting
5 U+ g6 m4 s/ x8 e* m8 M5 L! _. O: J6 E
• Assist in administrative tasks related to donor recognition and event reconciliation as required.
; N- Q, {& f/ q9 `: R" c$ t
0 U) p2 Y3 U) {1 h! ^9 t) [Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
  v- B& I% ]4 ?8 Q
Spanish language abilities are an asset.
  U1 n  X% x, J& \% O: M7 ]# K7 @
( N1 z& k: i& jTerm:
. ?# c4 \* o8 @
, L* P4 X! Z) n1 d* _This position is Permanent part time (20 hours per week during regular office hours).
) n3 `8 q: u% Z
Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
5 ?6 o8 L1 r# e0 D. l8 |
The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
, j% h& x" P- }  K% P+ M
4 u2 m/ T% U2 e5 K2 xAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

3 O* u+ `9 [4 |1 {Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
: f( V$ X3 T2 c# E
6 Z% k5 C( W# v* O; ~% F4 CWeb: www.changeforchildren.org