Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

# e: Z2 t& Y2 qChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

1 }  `3 E- p, j$ z2 E) o- T& p• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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1 a4 v& j+ [; ?# u1 t/ l* g5 y• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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# s1 T: G; R- D! V; S" k: T% {2 ~• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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% z& g2 k7 a. G3 f6 H+ T& ^; L• Manage mail outs for fund development or education purposes with support of Program Managers.

# J5 l% v8 z" `7 a• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

+ ]' O3 C6 C4 rKey program support duties

5 U/ s% E3 O8 b- R& w: GInternational Projects and Public Engagement/Communications:
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, N7 D- X, E! S- M% L; n4 g8 o• Maintain inventory of communication materials.
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: z5 e' O7 W$ ?6 U• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

1 }, A# c7 ~: e• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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# Q- R# E0 J% {9 L8 {1 c7 p• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

* \9 W6 \* n) C) j• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

• Provide logistical support for key fundraising events such as silent auctions
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/ D4 ~+ _8 \+ N8 Q9 j• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

# W! p( h! w! q* a* s• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

; r( v1 G; B, ?Spanish language abilities are an asset.
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Term:

This position is Permanent part time (20 hours per week during regular office hours).
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! ^$ I' w5 V. o9 AStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

5 M7 w; ^6 {# T/ rThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

0 k: j, @6 v0 D1 C% R  b3 UAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org