Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

; L% I- g; E2 X) F+ u5 TKey administrative duties:
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4 H# M% H# q7 Y9 V7 Y• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

6 g3 B" b. S+ z5 H' z2 t• Complete data entry in various programs.
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5 y9 G' n: u# G! z, N4 I2 J• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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, s2 g+ ^7 X. ]$ s2 K# }4 I• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

! Z. G: y/ F- s) K# {& h• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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9 ~. p3 Y8 y+ y+ n• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

7 `' ^0 Z0 G! |! n• Manage mail outs for fund development or education purposes with support of Program Managers.
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5 _/ Z6 N. K( j; ?' b• Support maintenance of Human Resources records and the development of employee handbook.
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: E6 G" Z+ n4 L' U* T2 r• Perform financial administrative duties as required.

Key program support duties

International Projects and Public Engagement/Communications:
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8 f( ^' `0 k5 q8 S) [$ X• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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3 C/ q+ S  J+ s  e; z• Support management of online publicity and communication tools.

1 @1 C3 K4 y3 R$ F/ ~. P• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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. r5 a4 c8 k* z( h+ X9 Z• Support the management of requests for CFCA information and resources at public events.

0 |# I; r" D* W6 X• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

# I4 w6 [: `2 E8 z2 HFund Development

• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

' m: ?" W, Q. ^6 i# K+ `' ]• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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) \# \& C+ r5 o' [' f" T' ~• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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$ P; `6 D: L" OSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

0 U! d' D* y& b1 JTerm:
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% d/ \: f5 K% J2 DThis position is Permanent part time (20 hours per week during regular office hours).

% N% r( {; c, o5 b( w2 U6 X& yStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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! j4 H* r- g% v' M& @4 k* l7 }Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org