Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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# i$ D/ L9 b+ {) d4 }Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

- g. K0 {: ]$ q6 }% PCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

6 e7 Q+ T% m8 t( P1 T• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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" M+ q5 N& P6 y7 {; D3 y3 u• Manage office technology software licensing and hardware maintenance.

3 }9 }7 [# W+ Y( [• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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1 H7 \. h# A4 _! \' l; _8 D• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

" W8 r9 Y" X" V; c+ f• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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8 Z# M* z4 ~2 zKey program support duties

International Projects and Public Engagement/Communications:

/ j; N* |$ Z  W& ]5 P7 o• Maintain inventory of communication materials.
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8 X9 G8 B0 e. b! v7 g6 S$ `- v! X• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

# ^: H/ B$ k5 y' R• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.

+ f. S: F. E' X• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

) M6 x  U/ L: [' C' @  s" L• Provide administrative support for public engagement events and mail outs.
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: L  ]! C, q4 n) l* O• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

- h! h' X/ i2 H• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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) c, g# A% e8 {( J8 u3 u• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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0 q! R" {- `( j1 F2 g$ U: T+ Z• Support logistical work required for CFCA’s Annual General Meeting

+ j3 v2 E& s3 ~7 M; D• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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+ f% [9 {0 d5 r; @$ gSpanish language abilities are an asset.
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Term:

This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

+ ]3 i# ?3 \) A+ H$ e  f" O8 QWeb: www.changeforchildren.org