Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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0 }- Q* b4 ~7 D4 U$ {" G" f' R" p; FCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

, z2 B; w) I# O  m. T• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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( N3 S, r# k4 V2 W& B• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

+ P2 h' N) A) r• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

* l3 p8 m0 A/ `+ ]1 ^• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

# K& U, M8 `# X# r; D' H) w• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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9 x4 E& k; y/ k! h, E, U• Perform financial administrative duties as required.

Key program support duties
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International Projects and Public Engagement/Communications:

6 K/ B( F8 C& d1 J6 ]• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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/ A+ F& F% H) P' C$ [( s• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

, I  P( Q. }7 f7 X• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.



9 q; m% G  P$ ]4 s& p4 r* n2 Q• Support the management of requests for CFCA information and resources at public events.
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6 ?, n$ ~) M  U5 S  X• Compile information packages for fundraising and promotional purposes.
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& X2 V1 r, o2 O" ?• Manage database and support distribution of print publications.

9 H8 Y) i. M$ y( y! @- v• Provide administrative support for public engagement events and mail outs.
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& V, M) y! L1 I8 k• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

3 |( J; t& K* f; {3 R• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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$ e; k+ p: j) f5 n• Support logistical work required for CFCA’s Annual General Meeting
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( X' C3 ^2 w5 s  f  P• Assist in administrative tasks related to donor recognition and event reconciliation as required.

4 b2 G6 \+ k1 A9 z; tSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

7 x, S, d" P* I/ N5 c% t! f# cTerm:
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This position is Permanent part time (20 hours per week during regular office hours).
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, x. k7 {: o. u- [* Z/ nStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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1 w; V. Z9 Y! F, P: x- `) tThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

& e( P: q4 F2 a( lAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

4 s7 }4 \2 v7 [' k  A  F2 K7 cPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org