Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

9 R; U8 A5 m3 h+ o3 `! C" F! w3 aChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

* t1 h" W/ O% `; @Key administrative duties:
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7 D! [; H3 n2 G. c( i6 m• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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( [# v/ b* j  m& ~• Complete data entry in various programs.
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  p* F0 a, ~, W• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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& X: h  Q6 c6 r( A* U5 \- A• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

( F0 E9 Z) {4 r2 @8 G6 g. k+ P  S• Manage office technology software licensing and hardware maintenance.
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5 p; ~7 L! F- Q/ c• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

7 H5 X4 k* ?! ~* U• Meet weekly with Program Managers to define priorities.

8 k) g$ F$ n! j, h0 z+ w, ~3 R4 X• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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& Q  D. K, F2 j7 ^* n* L7 o* P• Manage mail outs for fund development or education purposes with support of Program Managers.

5 T+ k* W- W: l6 `4 q/ f• Support maintenance of Human Resources records and the development of employee handbook.

4 {. Y+ H% m- t• Perform financial administrative duties as required.

% m) l0 l9 }  u" T5 n# Y* @Key program support duties
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' g4 M9 D" c. C- Y, k- `International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

( R" t; `+ B9 e, t• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

- \* _2 J/ j4 |% I6 N• Support management of online publicity and communication tools.

' D7 A5 b  T5 J5 K• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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" f+ H. c* \0 d* V6 k1 _& ]- `Fund Development
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. {3 p3 j9 [4 ?• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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  H. g" G6 t- p/ Y3 E% K• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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" T+ p5 O  E) z5 HSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

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) I5 M% e( a3 S/ {# i8 {This position is Permanent part time (20 hours per week during regular office hours).

: I+ Z$ B1 M# `& }Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

( x' o  }+ a' g( UPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org