Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

6 W; c$ l% u1 O3 q1 F2 _Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

/ ?; M- h. I6 v2 N3 dKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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: k$ G* ]6 x" ^5 B4 d; J: ^• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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  I5 @; W: Y* j) l2 y5 J• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

* d$ D0 W$ R& h• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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4 e; k/ E+ l! ?& g! \% c2 ~• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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) b/ N! A- e$ H' `! \3 m• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

2 Y1 P8 q7 q6 L3 S' [• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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1 A! V" {2 j8 r0 \Key program support duties

9 P: D/ c( J8 i$ BInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

/ `: O5 S( K( }% R. ~• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

$ E2 {/ T# w" i" @9 |: l/ _• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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0 h6 g+ \" q. k: K6 t3 S( m/ c• Support the management of requests for CFCA information and resources at public events.
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0 }1 C$ [+ w+ B. p" ^$ c& ?• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

7 }: f& e" q3 C: V; D• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

• Provide logistical support for key fundraising events such as silent auctions
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* `% W0 `) d0 D- _• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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This position is Permanent part time (20 hours per week during regular office hours).

8 ]% ~* O0 G# T' t5 M4 I6 V" gStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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2 H7 w4 e4 q; {4 f7 F) b! XThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

. g' g3 B- K* ^4 g) w' `Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

+ U8 h1 Z# K8 N6 g' qWeb: www.changeforchildren.org