Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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: j, k& }. c* s/ U" R9 mCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

: E6 p$ U9 [) l. z5 b6 N$ r• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

$ V) V* u5 a  }% f1 {: R• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

7 u* M/ f* Y' }5 R3 l6 O6 h• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

0 d# U9 l! T# ^' e) s& S; n• Support effective internal communication by recording and distributing all meeting minutes.

0 b' N4 f- ^8 e& \, j• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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, o* l; N  V" R' k* S4 O& m• Manage mail outs for fund development or education purposes with support of Program Managers.

9 C2 l% p9 N$ V' S• Support maintenance of Human Resources records and the development of employee handbook.
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  c; \& g( y% U$ _$ S• Perform financial administrative duties as required.

Key program support duties
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International Projects and Public Engagement/Communications:
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( ]/ [1 X' U9 Y6 d5 Z+ U• Maintain inventory of communication materials.
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* M6 q: q! M# r+ q• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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9 l8 E6 f/ V- M• Support management of online publicity and communication tools.

6 D7 i8 Y0 n8 h0 d' z0 {; O• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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8 b9 Z! ?. f4 K5 t• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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& b! n, Z& ]- a" M7 T$ s& q+ Q6 CFund Development
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• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

3 ]* y: U5 P, F) @+ H/ _& K  k• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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  H! ?1 o+ R! h* L" M• Support logistical work required for CFCA’s Annual General Meeting

% Q+ r3 h; j; l) o/ S• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

Term:

) I2 I9 l+ z2 `+ DThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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& f5 \: _7 D  `8 p, f$ h' hPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

: R% \/ |' x' [Web: www.changeforchildren.org