Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

7 b! k3 b  Z5 R0 z8 rChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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; S9 v7 g# s' Z/ H! Z; a• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

: [2 g& v$ U! M& K$ i% @  H• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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2 f/ Q" {0 w! e• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

/ h9 y0 y6 \/ c$ p, V• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

3 J+ j7 J0 C+ c- O( Y• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

+ {& t! F2 A& W6 G/ r) S* VKey program support duties
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- D2 W& \. E9 `; z# h* g# S7 {$ [3 PInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

+ E4 I1 p  L+ `" w" C' _# H# M) f• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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+ {9 V. R) p: q+ O• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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# ^4 e+ G# {: M• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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• Support the management of requests for CFCA information and resources at public events.
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7 h7 B( g% b8 Q) L9 Q2 X• Compile information packages for fundraising and promotional purposes.

3 g! V# m) q: i8 J4 \- `• Manage database and support distribution of print publications.

! g/ r" q/ t" {) B3 n# |& d• Provide administrative support for public engagement events and mail outs.
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( [, M! d4 d3 f# l% C  z4 a1 Z• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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) k& ^5 l- f. C3 t3 c• Support logistical work required for CFCA’s Annual General Meeting

; S' _; d# Y$ O- _1 `$ h/ w• Assist in administrative tasks related to donor recognition and event reconciliation as required.

  n. D7 Y4 Z9 h" _, b! N* ~Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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: d  n. f! {1 _& I' lSpanish language abilities are an asset.
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Term:
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This position is Permanent part time (20 hours per week during regular office hours).
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  e4 `, ^% K( s) H, dStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

! E! ]: B1 v) d- hThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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$ D5 Y6 s$ X# _Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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' E: Y( [4 ]& P7 T% o" d9 VWeb: www.changeforchildren.org