Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
- j6 b9 X  I) {, b/ Y
/ @7 @1 f! {. ?$ i$ J' I/ EChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
+ G2 ^. D( U# a8 K) A! D
CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
2 L6 `- \6 L5 \: r7 R# O7 m: H
' Y4 N% ~- D; Q. T, xKey administrative duties:
, i) C7 l: v  N* c( u8 q
$ i: c) S+ D  x% [/ w# X# d+ Z% d• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
5 u$ C5 E  b3 ^5 ]4 J! |2 F! g8 j
• Complete data entry in various programs.

# b) Q: Z, `2 |# S( [' H" A• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
; t/ S7 n# _/ ]: ]: ?+ I
• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

8 x) F) O+ W' z9 K; w9 c& w9 ?• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
( F6 `. l2 u- A6 V7 z
• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

' \: _* Q: M6 v• Manage mail outs for fund development or education purposes with support of Program Managers.
  {( x2 l, O" r% l  _
# ^9 i) G  L" A* K• Support maintenance of Human Resources records and the development of employee handbook.

7 ?' \$ T: a1 ]! R3 M) d3 l, c( A• Perform financial administrative duties as required.

Key program support duties
- O+ h% ?$ f6 i& _) K. X
International Projects and Public Engagement/Communications:
: r3 D! P- z- u7 S
) p9 i9 I8 D! r4 X• Maintain inventory of communication materials.

% I+ b; t9 Y) F. Q( ?) e9 ]) q• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
2 q4 F; e4 U' g3 G" [% d3 m
• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
& {$ V8 L- o4 V' T; S4 J& U
• Support management of online publicity and communication tools.
; i' E& Q: l; c& q. p
- M# T0 h5 s! ^7 j# ~% t$ P! j5 }• Support the promotion of CFCA events in Alberta through online and print publicity resources.
% t3 B7 P; p4 J
, I# @6 W0 C! n) {% W; }3 f
0 H1 G8 e3 H  C
• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

. L, F5 _1 q4 A- E2 `• Manage database and support distribution of print publications.

& y  X% a1 K) f; d  [) V2 i• Provide administrative support for public engagement events and mail outs.
3 A+ t; U' C# I0 |( g: P
• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
2 V+ _& g% }& V: Q5 @2 q5 l
Fund Development

• Provide logistical support for key fundraising events such as silent auctions
, l7 m2 I; R* P8 Q
• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

0 J: M0 [) s* I0 h4 pSpanish language abilities are an asset.
$ A9 e4 N- \0 ?7 r! d0 D1 L& z
; H. }" J3 g% {. j7 c: {Term:
! F, r9 @: p' N
This position is Permanent part time (20 hours per week during regular office hours).
3 ?3 H1 D, o, s4 K/ ~5 ?4 y
Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
2 f' A5 F2 J  _! q/ F" c
4 P1 E7 R' p# aThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
$ a- E9 h) O8 b0 H9 j
Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
7 a& F# e# {  F
Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

; E, b% ^) B" xWeb: www.changeforchildren.org