Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

% C, t) u0 T, Q1 u7 r% d! _Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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2 P0 T6 r- y& L$ \7 ]CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

; P) W9 P, I  h* [Key administrative duties:

6 [% E7 V4 k: ~9 n! R• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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* o" J, r9 J4 V" Q$ m# ?$ [' `4 g• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

9 s" E4 |3 ]) Z& Y- K) l• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

9 |. p1 s* l! A% L) _  z• Meet weekly with Program Managers to define priorities.

$ X8 I* H. b* @1 k8 s  J2 T1 J0 j• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

2 j6 ~/ O2 @9 O5 ~• Perform financial administrative duties as required.

Key program support duties

International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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- L1 G( H- v6 J, |; \  M) L6 t• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

0 r' d2 F" ?& V7 \7 l+ m• Manage database and support distribution of print publications.

7 {5 w  M+ b: I• Provide administrative support for public engagement events and mail outs.
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6 Y5 J! z' p4 g  U• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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" ~. J1 C3 Y* h5 L  p. rFund Development
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• Provide logistical support for key fundraising events such as silent auctions
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( G$ |7 `1 l+ }) C3 R3 C2 m• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

) c1 G# N9 P4 R* F7 J* o• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

6 J3 W3 ?/ p+ Z( l3 s, C, l& g• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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& o' w- d, S( uSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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Term:
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, [" O4 X. y4 N* O- R9 cThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

  H9 D& K$ T8 s$ bPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org