Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

" L4 `$ e$ t$ O+ G$ O2 r- ]+ GCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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$ q9 Q7 }+ K2 P  V5 FKey administrative duties:

* R/ f! g/ g0 y8 q• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

6 r) ^& Z# p  B1 t2 u8 O$ N• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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. T- e! r4 F9 O/ N3 a• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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; h( R" ?' Y% s3 w& z  v0 s  A# r• Support maintenance of Human Resources records and the development of employee handbook.
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2 K6 y# g: |; b+ ^• Perform financial administrative duties as required.
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1 f( J6 K4 d5 [- V4 HKey program support duties

International Projects and Public Engagement/Communications:
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4 B8 M2 H5 Y- x* C: V) j8 N• Maintain inventory of communication materials.

1 R( Z8 b8 U+ v5 `7 k8 P8 ^/ C• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

7 a. c  S( H1 @/ ]# z: T& D) Y• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

% `& E. Z- Q7 n# S% A• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.



5 K5 {1 n5 m. t- J• Support the management of requests for CFCA information and resources at public events.

9 M# K+ f/ O7 z• Compile information packages for fundraising and promotional purposes.
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. K3 n, b; E$ L+ Y& @! O3 [• Manage database and support distribution of print publications.

- u0 l( B, p$ H• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

1 j, [5 Q) b$ l• Provide logistical support for key fundraising events such as silent auctions

6 }+ O; Q0 X$ I8 g6 T6 h) |• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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7 v: a" u. t4 e5 l5 A2 y. W• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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; U  h8 d3 N. p4 E1 G% H# j" `* k• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

* m, N" B0 t: o% [1 XSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

( N- E+ x# |' K* Y% i  b8 VSpanish language abilities are an asset.

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) z8 a6 B3 t) y+ C  C: uThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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5 ]7 H+ o; b# [  K6 }Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org