Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

* }. a, G3 u9 zChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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) G+ a) w( b& v- A/ a+ zKey administrative duties:
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0 l7 G+ P0 M4 @! b. n6 W• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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( J8 C- J0 k2 n: H; P/ B' |9 e$ A3 g• Complete data entry in various programs.
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8 C& @& L! y* f* O3 z( P; ]• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

8 n( P$ _% {' r, w1 ]• Manage office technology software licensing and hardware maintenance.

/ \" k* x/ D5 k5 Q9 c• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

3 v: v# |' @& N, E• Meet weekly with Program Managers to define priorities.

6 d! N5 q6 G6 o3 e$ N& M• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

* p3 c% _$ P* `# o) G3 A0 L4 D2 T• Manage mail outs for fund development or education purposes with support of Program Managers.
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$ C& J0 L" z- B+ X8 f8 i• Support maintenance of Human Resources records and the development of employee handbook.

  O+ c1 I" b2 A, Z/ l• Perform financial administrative duties as required.

Key program support duties
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International Projects and Public Engagement/Communications:
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. c' h: F! j7 Q5 b• Maintain inventory of communication materials.

2 E& X( y2 S+ Y5 Y$ @• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

& S2 B' W5 d! k) A! T! q* j" d• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

0 w- @, ^' t$ m5 s, r4 [; T• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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7 i1 s1 i4 C0 k• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

6 w4 B: v0 e! X7 Y2 Q• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

( x9 v9 z% g! B8 t% g4 v• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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, ~6 o) b' K- N) j5 G" XSpanish language abilities are an asset.

Term:
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This position is Permanent part time (20 hours per week during regular office hours).
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5 J/ [) w' X* ]/ G0 x5 TStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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; R/ M6 {  R: |4 u3 w3 K( `& tAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

, e- }9 }/ B0 i' s1 q" cPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org