Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
. d; M0 ~' F9 w  K  `6 g
Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

: L" R. k3 @/ S' N) u/ `$ ECHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
# k+ e% @3 Z/ r' O# l% H
Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

6 w' h/ k" p8 ]7 f• Complete data entry in various programs.
- z+ t3 ]$ J$ m6 c6 {6 H
• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
/ Z( K: R  \8 B& _0 U) }: m/ i3 q( N
3 p8 o1 q" N0 D. ~2 R% Z• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

# k; ~& u- V& i8 T# M• Meet weekly with Program Managers to define priorities.
, m' O  F$ B" P! b5 l' }
6 Y; F- E0 q, `) q3 D& q• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

# K0 j' b: V" n$ k& n, ~• Manage mail outs for fund development or education purposes with support of Program Managers.
8 f( P. l% w) i: L- z
) r& r% `1 k9 |8 v$ H+ C5 B• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

Key program support duties
. P' e2 `" W8 o9 M  l1 ~: \( p
  {  s0 Y% b+ cInternational Projects and Public Engagement/Communications:
8 s- T) ^- p0 \: C7 D4 G
1 g+ e- `, ]; S4 P; H3 M• Maintain inventory of communication materials.

- U' m: D% a& a+ F& c1 r• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

' h4 s9 P3 f$ v' j  O3 w6 _0 E: h0 S• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
1 o7 p+ K' |, I& E9 H, F9 G2 f$ ]
• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.

& L4 w# u" L4 A6 \7 w* `

) m& g$ ^- H6 X, N2 K• Support the management of requests for CFCA information and resources at public events.
! S$ ]4 [9 p1 U! G! \. Q2 d
• Compile information packages for fundraising and promotional purposes.
8 H3 b4 W% k' J
2 J8 a3 W3 M/ H( ]• Manage database and support distribution of print publications.

. T. E! D% C6 R" }; d, g( C• Provide administrative support for public engagement events and mail outs.
1 P$ d: w3 J7 s3 C
& L! ~; T* R& R' {+ O3 D• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
5 U" b+ U  A/ b
Fund Development

) b; [, n* z  ~6 M• Provide logistical support for key fundraising events such as silent auctions

% O/ n" ^3 L4 D' G7 d. \) |• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
& u9 }% T3 w6 N  x
• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

+ \8 i  c' u! J: t' Y9 y/ K• Support logistical work required for CFCA’s Annual General Meeting
( Y+ T5 |2 @' ?
* o6 r$ Q: K  a! N3 b• Assist in administrative tasks related to donor recognition and event reconciliation as required.
: Y3 H9 B  N9 N- L- z
Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

1 ~  K+ s+ K0 V" l7 cSpanish language abilities are an asset.

Term:

This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
0 g! {! h) b7 a# X
. g; s, R+ Y- c  t5 s: l4 N* p% KThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

  L" N8 M: x+ F5 y7 M. f2 s# PAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
5 v1 `6 L0 l5 D. l
) @! f' r2 L  ~$ u5 j% b9 j! ~' a$ jPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
6 A# O- b0 o7 x) N) x5 D
Web: www.changeforchildren.org