Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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- X* V1 J/ G+ D7 }9 W. dChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

  j& ^- x7 _, |; |& Y6 U• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

& j: ?. c: U+ h4 F( B• Complete data entry in various programs.
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9 X6 m, X. _/ N" Y6 }• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

8 R+ Q$ W; R( I# B• Manage office technology software licensing and hardware maintenance.

: c* L$ ^& Z9 a; U: ?* Y• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

2 p$ h6 r6 t) r' X! x9 M. a! s• Support effective internal communication by recording and distributing all meeting minutes.

' B- m! {& N, B6 S; D• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

: X0 K) Y8 y+ ]; S$ ~. f. T• Manage mail outs for fund development or education purposes with support of Program Managers.

" c" S& {0 ^4 C; Y• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

' N- S; k2 C' P- KKey program support duties
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, k4 o1 A3 x% @  r8 R& wInternational Projects and Public Engagement/Communications:

) B& i; G% |9 M2 e8 `$ z5 w• Maintain inventory of communication materials.

  T! x: w' i6 A0 {2 \+ h/ @• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

# P3 A8 {# t0 e. w; T: S• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

' h, `) @  \8 I8 h3 j• Support management of online publicity and communication tools.

0 V, D; H  a3 w" x, Y, b• Support the promotion of CFCA events in Alberta through online and print publicity resources.



2 K$ \  ?1 }, u6 B3 ?! R' ]9 }• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

6 h/ O$ p+ v1 @9 O) Y) r• Manage database and support distribution of print publications.
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: }$ N( Y0 G, c( i# G5 i: {• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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% u, t. h9 w* c) R3 X8 bFund Development
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/ j! P4 m' N9 M9 y- K# i+ `/ \( d• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

" G9 r+ M' a3 b' n: _) n3 a• Support logistical work required for CFCA’s Annual General Meeting

" r- F( H/ F- G# n& h• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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3 F, Y. k4 S9 O) P% n$ N6 wTerm:

This position is Permanent part time (20 hours per week during regular office hours).
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) G( z6 D4 N; ?, j7 yStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

5 y. C5 Z2 i& K, A# ?$ [The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

: |2 _3 H) @2 k4 T9 lAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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/ D* i1 L3 c7 mPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org