Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

- r: b6 O  c& l. [5 z" s7 E8 FKey administrative duties:
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# B8 G) q: M- w) p• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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  s8 `( k+ D! m3 p$ `5 ^• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

( u6 B, U% d7 l( d  \# r. G• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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0 P# r7 C& V  [& n4 D) G9 z• Manage mail outs for fund development or education purposes with support of Program Managers.

8 T  p) x, l/ _% v. w" ]/ S/ v• Support maintenance of Human Resources records and the development of employee handbook.

4 o6 o* F# B2 y/ V4 V• Perform financial administrative duties as required.
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1 U4 ?+ N/ R5 [) Y! _! k0 |Key program support duties

2 z+ b. t9 P" h& [$ Z) QInternational Projects and Public Engagement/Communications:

  d6 t  c; Z. `& a• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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# Y9 N# w& ?8 H6 A" I* D• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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4 _. C1 o; ~4 \# O* X• Support management of online publicity and communication tools.

# k6 W/ ~/ E9 L  F• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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% \. v4 A( G1 \0 ~$ S* `• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

  f4 E# I( f" p  ~% T4 W• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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) u( d" J$ z1 y2 ]0 y! Z5 ZFund Development

7 ]# P$ G1 ^5 D• Provide logistical support for key fundraising events such as silent auctions

7 N% U  o( t; w9 d• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

( r- _0 [  h  d+ c- Z4 |0 \' N0 S( ?• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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+ [0 G6 J, @8 M* Z/ [2 V! t% s• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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Term:

This position is Permanent part time (20 hours per week during regular office hours).
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4 O- m) V1 R0 `; dStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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/ c# b- I* k- ?; LThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

  U( V! S9 r% B2 a2 _Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

5 m2 U' A) V+ w8 V! APhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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0 v/ H9 Z' h( H; F  W" H% G7 ~Web: www.changeforchildren.org