Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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2 x5 ?+ ^! S2 ~: X/ j% k7 xChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

2 {, q0 [7 o, H" s3 O: Y* ICHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

) y4 U  `/ ?  I1 N$ ]Key administrative duties:

. f9 {  {  D7 {3 A5 v0 L• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

* U: M; M* b9 ?2 N3 s. b2 o( i• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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+ v, w% F- ?: n% b5 J3 P' u• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

$ h0 k" X1 S: U• Support effective internal communication by recording and distributing all meeting minutes.

0 E, e, O7 [" _1 A2 ~- K• Meet weekly with Program Managers to define priorities.

& C; u9 V+ D( c$ g: P! b" x% G1 m: Y• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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Key program support duties

! O) F/ F; u' rInternational Projects and Public Engagement/Communications:
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% X2 c" |6 ~3 V6 p) a7 ]8 J# g  i8 u• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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# o. J) u; H4 R' M• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

, o" N5 C2 u, J9 e+ j8 k. z0 P, D• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

6 j* Z3 b. i1 S' q% M+ v0 P: d• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

2 O% s4 Y/ d% t5 r- A• Support logistical work required for CFCA’s Annual General Meeting
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% D8 L6 F: o% ~" i# W. k• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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. I* z+ ?, Q7 o! z- ESkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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Term:
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This position is Permanent part time (20 hours per week during regular office hours).
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7 w3 A, q- |0 a, ~9 D4 \) o5 iStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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  ]& P! j5 k5 d3 gWeb: www.changeforchildren.org