Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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- M9 i% K' y" b( \Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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1 I2 L6 M1 F" V/ e- b• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

, A' o* E" m( j2 P4 O( {3 n, z• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

$ N  p5 I4 ~5 K  \( O' b, q0 y• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

$ D: g! X: G) x' \' J5 I: x9 I- W• Support maintenance of Human Resources records and the development of employee handbook.
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" K' H" O6 J5 I4 z* V• Perform financial administrative duties as required.

: w# s( U$ f' P) Z# K7 HKey program support duties
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International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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1 m0 c# h; o0 V! f• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

2 m' M2 y- _, {  A! Q) }) H2 z• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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& n% T  x$ Q' v( {& ~* h• Support management of online publicity and communication tools.

3 ^! E1 v: b1 a) ^# {1 B• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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. a6 V" T# S4 L• Support the management of requests for CFCA information and resources at public events.

7 z: ?# v* D: m! w) r• Compile information packages for fundraising and promotional purposes.

" O; x6 i0 M% m2 K• Manage database and support distribution of print publications.
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* _) y8 F1 u5 x. X• Provide administrative support for public engagement events and mail outs.
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1 G4 p& P7 q: x) u. v/ ~8 D  ~• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

+ F9 T5 d8 X7 |- {9 u, P• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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! J- _+ @  l" C6 W• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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/ s% ]& x: w: h/ D+ y. W* n% T& x  [Spanish language abilities are an asset.
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Term:

This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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' L( _) Z; }# D5 d7 ?The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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0 a+ y6 U- {, n) n1 m) wPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org