Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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. k4 \; V6 f) r+ x8 ?7 \" f3 m* CCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

4 |& g, H0 \  ~+ T  v• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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9 m4 t6 y8 J5 d# f& x  c• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

$ c) W* T2 L' p. [" c• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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0 g* D  s0 {7 [' m5 ]& j( k% t• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

: E, {- o5 d# V2 x• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

. V: r$ M: {4 I9 ~2 d/ X+ j• Perform financial administrative duties as required.

Key program support duties
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, k- o6 \+ G8 e) `6 T5 \International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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7 S2 n4 Q$ m$ B& E# B• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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% |# D9 s! H1 k9 x% \! D/ Z8 k• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

  F+ I7 ]) G8 q& y8 p• Manage database and support distribution of print publications.

0 w: ~5 Z! ~' @, |' b' h# T. X9 B• Provide administrative support for public engagement events and mail outs.

% W7 e1 V7 _" X$ p. F, a; J• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

, f4 V8 M# J$ u4 B* @" }Fund Development

• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

, y/ f- S6 U' |% a# USkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

Term:

This position is Permanent part time (20 hours per week during regular office hours).

5 {2 L/ }" j5 I# V& nStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

) u0 r5 g  l1 F  X0 r# uThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

( p0 |" u! S- C$ v/ G4 F2 _Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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; B% D# M  t3 }* C5 h* ePhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org