Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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+ x4 `; B( S! ~5 Q+ {Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

# P) m& g3 B: y• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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1 M1 ^$ X) e& Y+ n0 Y• Complete data entry in various programs.

. p" n' X  M* ~, L5 d! r& [• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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3 P; w5 Z% j" ^5 a1 w4 C• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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0 ~( d& K* W' R• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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% x3 R7 }! @) s& K8 U5 a• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

5 I7 q3 h7 `4 D/ _• Manage mail outs for fund development or education purposes with support of Program Managers.
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( [" r/ I  |/ X1 O% b• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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' Q. k  Z" g! `4 z5 p9 fKey program support duties
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International Projects and Public Engagement/Communications:

  J. x2 p9 z" I- Z$ H3 Y• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

* Z+ o! ~0 I& N; |" @) q( X  u( ~• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

  Y* `" u2 I  T• Support management of online publicity and communication tools.

. g. ~! n0 v7 V2 g, s7 w2 w# e3 t  q• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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  Q3 _* Z8 h  h8 b* d$ m* O% J• Manage database and support distribution of print publications.

- @' W, R. j1 W5 I& w; f• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

' P# l. N: B1 v/ Y  hFund Development

5 g4 K- t; m  N* u9 P+ Y6 h' F% Z• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

Term:

- D2 W" M, [; F% @% C( IThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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% l5 m" f- |# m8 gPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org