Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

2 g; j0 W, g  w8 bChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

* Q+ L, B$ [* I' `5 gKey administrative duties:
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, ~' K7 l; ^: E- s, A8 W5 [' I  c4 W• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

, J. `1 j0 j7 m) ?7 j) F• Complete data entry in various programs.

% s- C' O  J+ F$ I9 l% U  P- H  ], R• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

) C) x, J1 Q9 j* e- B: b- y• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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# s" g% B# |2 y* O: _; w9 |• Support effective internal communication by recording and distributing all meeting minutes.
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. e* b6 H2 x9 J# N# T• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

( J& \4 c0 s4 ~+ b• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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  u/ U, b, ^2 B& C• Perform financial administrative duties as required.
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Key program support duties
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, i2 M5 I/ W& E+ I. n0 S$ sInternational Projects and Public Engagement/Communications:
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5 f1 S9 D/ P0 i$ S+ G5 W8 t5 z• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

% t( i% I3 C+ u% b1 v# E• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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; B) ?0 d9 U1 X, n' X• Support the management of requests for CFCA information and resources at public events.

+ ]% }# m! ]- M% e• Compile information packages for fundraising and promotional purposes.

4 x2 v: J4 N" _3 k# q' ]* X• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

  {& B- l' t- g* F• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

• Provide logistical support for key fundraising events such as silent auctions
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" J; h  t# E) L7 m• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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! |6 F6 p2 y. v: N% H• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

  D8 T" H5 z  N( Q  D" U• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

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This position is Permanent part time (20 hours per week during regular office hours).
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/ B6 @5 P2 E' r# V$ D0 G- pStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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/ F# j+ M) Q& }0 [The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org