Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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0 ?; Y  K$ H% @$ V! u: qChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

1 I5 b$ X: j: l& _$ w5 }% ^# L( gCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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! c- A& o1 r) C. ZKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

2 g6 t. @: U" q, B9 M• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

% \8 M2 G2 R0 R" O; V• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

3 w) Y' e4 r- s6 H- M1 a• Support effective internal communication by recording and distributing all meeting minutes.
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9 L+ L: |+ o  _% v' G' r$ X( {• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

9 M9 x4 \8 H) k" n% T• Perform financial administrative duties as required.
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Key program support duties
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International Projects and Public Engagement/Communications:
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1 y1 l: x, a" E- J$ ]! W• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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7 b$ H. W! D+ A* I/ \2 a* o; J2 E• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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  F4 s  E% [1 h2 _' o9 F• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

( |/ W/ B( B3 m7 t$ i1 ?• Manage database and support distribution of print publications.
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  z/ z, J% ?' Y6 [' V• Provide administrative support for public engagement events and mail outs.
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' q# f4 W1 w, j• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

• Provide logistical support for key fundraising events such as silent auctions

* R! E% Z* L! D; }• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

, P% ]4 `% K; V0 z9 S0 D- e• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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5 y$ j; Y; Q- ]' T5 T0 i0 x% YSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

" y: X6 k6 N/ X$ |Spanish language abilities are an asset.
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  Q- C! i5 ]0 }: I/ c9 STerm:
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6 M! P" M: [' ]$ ?  [& [This position is Permanent part time (20 hours per week during regular office hours).

1 S  [. d8 Z' D: AStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

6 ~( K5 |/ Q2 P. O$ gThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org