Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
% g1 D1 v6 Y2 Z; j0 u- K
. q( g. C& d; I* ~9 eChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
9 @& {1 j$ e7 ?/ q
CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
  L$ B  C5 @7 a6 `# U! ~/ ?
  s1 J& R2 k5 z! D5 T• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
' m  L0 ]( |6 i& Y) I9 U% l
1 S8 X/ D$ N2 Q" s% W, y• Complete data entry in various programs.
( h3 K6 ]3 y: t0 C' L( W& |5 W
• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
, g! e, S. x" _3 `7 H9 A% |
• Manage office technology software licensing and hardware maintenance.
4 k* F( R% O5 T( \% g, w- I6 ]9 I
. d. O& u. L' t- I• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
) Y' N7 E! v- r, q. S
• Support effective internal communication by recording and distributing all meeting minutes.
. ?! Y/ M( v9 A- p0 X7 v; ?
- z- g  {- F8 R, H0 \• Meet weekly with Program Managers to define priorities.
6 q" l" X- }2 ?
& o7 H/ b  T( e8 v& }$ n4 j8 Y( B• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
6 l( Q$ P! k* C0 K
( Y0 v; \6 W* }" P• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
0 L6 B, c. K  `9 J: o, ]
Key program support duties
- u4 K" r- ^! T1 q5 T+ S1 t' ?1 L
International Projects and Public Engagement/Communications:

, j/ R& P7 S1 C* L  |• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
) p9 l2 A  V: f# d
• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
$ d& t/ P4 W% J2 r! n: y) ^. e
• Support management of online publicity and communication tools.

# _9 y/ r* J% |: K• Support the promotion of CFCA events in Alberta through online and print publicity resources.
/ P. b# ?+ q7 O+ m8 m4 E/ t: q7 t
  t7 K2 Z, _' `/ D3 E
# M+ P8 J1 `/ R6 Y
! E; q# E, u8 Y+ c• Support the management of requests for CFCA information and resources at public events.

) F- Q- m* q0 d! H+ g+ V9 M: b• Compile information packages for fundraising and promotional purposes.
/ I- ^3 o% f1 h8 |1 v
9 Y( U& R- n9 D1 Q9 f) H6 A• Manage database and support distribution of print publications.

# ^! p$ p0 r) H• Provide administrative support for public engagement events and mail outs.
3 t( f6 j8 \1 t3 A
) [4 ?" Z' R  a7 ~% [• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

6 R1 @' k$ K; `$ r1 c7 B$ q& kFund Development

% G( e# A+ @) b0 ]& Y; \- C• Provide logistical support for key fundraising events such as silent auctions

8 o. L8 \$ V( g' a/ N• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

0 `" i. O. E& I! w5 M• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

) @) D$ ]7 T6 y1 q$ k" _; P• Support logistical work required for CFCA’s Annual General Meeting
/ o* p" ], J' \, K9 R: O
0 W- ]" M) ~+ c, `' J• Assist in administrative tasks related to donor recognition and event reconciliation as required.

& {9 d$ V1 l# _0 D4 B! HSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
3 y- O3 h8 z0 G1 C
Spanish language abilities are an asset.

Term:

This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

' X3 q# w3 m1 n* l5 }/ P0 |Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

. R$ f* J2 m: A; x5 j7 x7 wPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

# k% Z0 |7 v2 g! q) eWeb: www.changeforchildren.org