Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
" r  J+ S3 z( b
Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

- K3 {, i* ]" U6 s4 ^9 lCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

9 b! s0 a4 V$ |8 T9 GKey administrative duties:

  u: }+ j) W' {+ O( y) u. X7 J5 p: `  v• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

3 k9 @+ K& O$ ~: V- u4 i• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
! {& `; N- d4 Z) b9 `0 ]
( g/ W" ]; [8 d9 K* M- x% N• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
4 N! A' E/ t# u* Q2 n
• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

& f# S; z+ }* K( N% X• Manage mail outs for fund development or education purposes with support of Program Managers.

* m% k4 g. X3 n; W$ F9 e8 T' V• Support maintenance of Human Resources records and the development of employee handbook.
1 z- f* `4 y' W) N0 S
/ {2 V' G# e" c" N• Perform financial administrative duties as required.

Key program support duties

International Projects and Public Engagement/Communications:

, R5 o, O! |. i5 f6 q• Maintain inventory of communication materials.
0 u; p) [& s) v6 G7 z2 b$ C
• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
' `0 j1 A% ~  T8 l* b& b
' L8 E: J& P5 w. Y% j$ `• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

4 z/ f) D, z( Y• Support the promotion of CFCA events in Alberta through online and print publicity resources.

* k  \* B0 Q, g- u  X$ l
# x1 z. y, N" h2 ]+ r
• Support the management of requests for CFCA information and resources at public events.
' y0 R; y, r# H5 k. p1 n
. s% ]8 O$ O. R8 ?8 p6 y0 L. E• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
5 I' H7 F& w" z$ ^6 X1 l
' K9 V0 c. X/ c  n5 L• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

! }3 o, Y3 x& E  M# V, a3 PFund Development
( t: I# o+ A7 Q& @4 d- z
  L# x# o( v/ ?! G• Provide logistical support for key fundraising events such as silent auctions
- ?; k, l$ D+ H& O
• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
- C% Q% V1 l3 n& ^
• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
& t( u3 l( ?: e9 y0 [
- Z, Z' h: f3 M8 z: {8 V• Support logistical work required for CFCA’s Annual General Meeting
2 V! m$ e  `/ |8 m6 d
9 R, [! V' D& k4 w& K# y, l• Assist in administrative tasks related to donor recognition and event reconciliation as required.
& R0 ~: `" N' \$ C6 t, K3 f
2 X$ [7 s* V! Q" t9 j: [6 w6 WSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
- K$ u' P) g$ h+ j
Term:

This position is Permanent part time (20 hours per week during regular office hours).

  z" v2 ~) R$ z9 KStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
7 d6 x+ x( d5 {6 h
The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

- [! l1 \/ S" W- y  r( o% {6 ]Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

, r6 S. M* g2 v3 u  q( }Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org