Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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' X# B$ Q6 X/ h5 q/ _• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

/ D1 [2 ~3 E- m# s! T• Complete data entry in various programs.
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, }7 _4 w+ E' X( T: I• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

1 u. G) b6 O4 V* L2 |9 A• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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. F; G4 j/ P8 x9 N  Z• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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, [% o8 A) G0 U4 o  ~8 O3 s* {6 j• Support effective internal communication by recording and distributing all meeting minutes.

4 L1 P: L$ w( e1 I; C• Meet weekly with Program Managers to define priorities.
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3 g% Z$ J- D6 T. k( M! a6 o• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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' X) g5 z4 g7 H. p" z8 W6 {• Perform financial administrative duties as required.

- k7 o0 `8 P  F: Z5 o% \0 xKey program support duties

International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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0 h8 D! S& p: p8 e( L4 l• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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; l7 [. {' [' E7 s( A  U: p0 X• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

( u- e) S  X8 ?• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

1 H/ Q$ M" O# W: E2 r* ~4 `) q• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

) h1 Y0 R9 l; Z0 U1 G$ K* f) U• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

1 I+ T5 s) d5 J9 D7 b9 h6 V  A• Support logistical work required for CFCA’s Annual General Meeting

$ M5 d% h* U2 F2 F% U# x- x• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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# E" h/ W$ y) r/ hSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

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) e& ?$ X7 r$ X& I2 RThis position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

6 l+ H8 p( X4 l: e+ Q  t- V0 pAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

1 n- g3 r' d+ @" {Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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( i2 [" i5 ]9 V/ D  |Web: www.changeforchildren.org