Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

/ i- H7 O: x) x! v+ v/ _! CChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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3 l/ s  P: d3 Z$ p7 M7 aCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

/ Q9 H  `5 T$ M- ]9 M1 ^' T9 a• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

0 r4 j0 t3 Z3 Q; x" D; y• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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6 {0 g, H3 |. r1 Q) ?1 u8 `) A• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

5 y: I: u& ~3 P7 R% \0 Y' w• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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) X: m- A* b6 n. L& C- _1 U1 K4 b5 B• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

* r2 G' d2 R/ U2 B# N' Q2 P' S% }• Perform financial administrative duties as required.
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# O+ u6 K* G0 ]1 @8 _Key program support duties

International Projects and Public Engagement/Communications:
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- b+ I6 C5 D5 c" x• Maintain inventory of communication materials.
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! ~* C* E, l9 q( j! `" g( ?• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

+ I9 Y, v( x  t/ n• Support management of online publicity and communication tools.
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+ `) d* H8 J& C* @  Z3 |  m, I• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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+ q7 g. W" C/ p! \% @" A4 o# r& W9 S• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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4 B" n/ o/ i- a: }7 @; Z• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

; _8 J  a! J5 h# n% u% e6 nFund Development

: c9 a" I- w# t) D7 r1 P6 ?5 S• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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2 i5 e9 p# ]! f4 I• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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, K; ^7 Q, M! `3 b- q• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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- F' L& R; F$ o9 f) x/ VSpanish language abilities are an asset.

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* x" b* u6 L, T. F3 J2 p: vThis position is Permanent part time (20 hours per week during regular office hours).

. W/ Y& p  a  b. NStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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# D2 P9 P8 g: YThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org