Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

& e: V! {* k* `; f8 s8 `6 ]4 |CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

; e+ A5 A5 H9 p! w• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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! Z( O' n9 {1 d! G• Manage office technology software licensing and hardware maintenance.
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0 b3 C2 P; C4 O( E" l/ d# O' @• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

5 N( b. U8 `) j% [& i• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

5 ]/ d( ]& I  G9 g: P2 _8 i# @• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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1 U2 ?& A/ J: ^; n% o3 u; S# Z9 m4 x' u• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

- A& D) e0 z- E" m& r/ GKey program support duties
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International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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+ t* V. f4 W  h% u$ Z4 D. ?• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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% `9 D3 H0 _$ r4 B• Manage database and support distribution of print publications.

4 P& G: m* ]! `& n• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

. f9 w+ D; h3 ]) L, K• Provide logistical support for key fundraising events such as silent auctions
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% u* S: B% I1 n9 I8 w• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

! K/ g5 {5 \% _7 K• Support logistical work required for CFCA’s Annual General Meeting

) a* t: J+ j7 ^9 `+ _• Assist in administrative tasks related to donor recognition and event reconciliation as required.

# c1 l9 C3 Q- {) }( YSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

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* h1 U4 r- K5 KThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

6 i- D& L0 r2 r7 O7 s$ FThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

. I) m1 E2 V$ n5 C" WAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

5 @8 ~4 n  e+ J6 zPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org