Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

% n6 x3 M6 ?- W# @$ q' `% J1 VCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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1 Y. F3 h2 ~, l8 t8 P( p• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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  L' I6 R$ T4 b0 A• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

: G/ ]% t+ ~# D7 x• Manage office technology software licensing and hardware maintenance.

0 o- G% m3 m0 O, ^• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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( Z; n6 m+ o' z4 K% p8 q• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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8 t2 w7 r" P0 `- {. _) w" [3 v% k• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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8 t1 b# Q0 a* o& I, @• Perform financial administrative duties as required.

Key program support duties
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International Projects and Public Engagement/Communications:
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8 \2 ?: q# T% x* K( V: H. |• Maintain inventory of communication materials.

) T8 f& _' y7 F8 b4 M• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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- n3 E0 Y6 @- @9 {% \. |% b• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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! M% _6 R! x8 j• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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$ W( z$ B$ T9 G5 a5 s• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

• Provide logistical support for key fundraising events such as silent auctions
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: ?; A1 D! M) n• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

9 l" P/ R0 R2 D, D- w, u) i• Assist in administrative tasks related to donor recognition and event reconciliation as required.

% R! D2 U- x4 l8 {Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

, z5 ?1 h, D7 E( m/ MSpanish language abilities are an asset.
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Term:

This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

+ O3 Q0 _# j# k) Z! Q  jThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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+ R2 ?0 @5 K: i! M! p7 q; L$ VAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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% E7 \. @9 R5 K6 ^Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org