Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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. @% L2 O% o- t% I' C' m4 V6 ~Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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6 \( D  _; n0 m- Q! l; `7 ^# [3 QCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

* r. e7 C. m: o0 e4 hKey administrative duties:
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9 c, b7 w9 \) `5 L' ]) P8 B- v3 S• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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% o3 \- b2 r/ G% n1 x• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

& A5 u/ F' n0 s• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

" d. `1 M1 [+ n6 g' Z( g• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

; _1 |- q0 `. c% v9 Q• Support maintenance of Human Resources records and the development of employee handbook.

: N: L& ~# U9 k• Perform financial administrative duties as required.

0 q3 t. S/ _8 E: MKey program support duties
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International Projects and Public Engagement/Communications:
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( P  P$ `! t0 Q& X  F• Maintain inventory of communication materials.
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4 u# V, f. b; o8 i' U! p• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

: E$ c4 V7 e3 i) T4 e, A# G  o• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

( S4 R+ u7 _9 p* @: Z; k8 P• Support management of online publicity and communication tools.

8 p( ^, j% y$ ]• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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: S7 b/ }$ L" L  z( `• Compile information packages for fundraising and promotional purposes.

) [) ?- m' ]8 O& f1 n( V) @• Manage database and support distribution of print publications.

% j- M0 \+ |8 T; L$ ~# L3 `• Provide administrative support for public engagement events and mail outs.

# f" x0 W/ v" C: O- P  ^• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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! X$ R' G0 @0 B7 O6 N- t; T9 G( B3 W• Provide logistical support for key fundraising events such as silent auctions
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  E8 q, H5 m$ r0 g9 \+ Y- x• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

& J5 [! [! R7 r% K! Q. L• Support logistical work required for CFCA’s Annual General Meeting
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+ y* P# e9 V# a• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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1 _  t# w$ \5 s6 B  HSpanish language abilities are an asset.

Term:
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, o- r9 y0 I- C1 `1 cThis position is Permanent part time (20 hours per week during regular office hours).
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" ]0 U0 ]" \/ O9 ]6 QStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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" u/ F, O9 B1 a* E- PAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

, |4 o4 S6 a( c0 F9 _. OPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

" d0 g0 a+ q* n# JWeb: www.changeforchildren.org