Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

6 |! d2 V" s( Z  x8 c4 zChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
1 S/ ~( Y; U+ _( d9 O. b
; n9 T! M) W8 p. B3 R% rCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
: n$ [3 k0 Y' Y' Z6 l0 u
3 u6 B( I8 x2 yKey administrative duties:

) e( R6 J4 e+ q6 e• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

8 K) l) K8 n0 b3 d. Q• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
) G+ J; S* }$ o# r8 I/ X
• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
6 }9 `- E1 M- T5 O
/ `+ U. ~, \9 H% K- T/ H8 z& @1 |• Support effective internal communication by recording and distributing all meeting minutes.
, k; \2 m* H4 y& Z) _# J5 c
• Meet weekly with Program Managers to define priorities.
4 M  l( s( q* ^; N- Y" ?9 l
• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
. R/ a, Z2 w& d5 p$ p0 C
• Support maintenance of Human Resources records and the development of employee handbook.
2 `: E. c9 r1 H* }* M
' R( y% x- c* F; @8 q• Perform financial administrative duties as required.

% r! R2 f4 R" W# {4 A+ oKey program support duties
/ V" ]+ S4 Y- F9 B6 ^) H; d2 z
International Projects and Public Engagement/Communications:

4 Q" W4 |) d* z/ f: X• Maintain inventory of communication materials.
0 U1 M3 \& s8 `
• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

- @! S. C/ }& i; W8 V• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
, s, G- |1 g" C* ~+ f% r
7 @6 S! p5 V/ y9 u8 p' R  |' {, J* T• Support management of online publicity and communication tools.
: W: H7 d" O. v. L, _3 x
. l( f1 `( Q0 z3 N* B• Support the promotion of CFCA events in Alberta through online and print publicity resources.


0 _( z# R$ e. ~, S
( b1 g4 n' b* r9 F+ D6 O+ E• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

; e$ r% c6 Q- d/ z• Manage database and support distribution of print publications.
3 ?" v/ |$ ?( f. p+ a
# k1 J3 b5 O: P' A; _8 q3 B• Provide administrative support for public engagement events and mail outs.
" V5 r9 h* V3 z0 a  F  T) b
• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
4 e  {! d: t" O, i; s
Fund Development

• Provide logistical support for key fundraising events such as silent auctions
( V  U3 v7 \# s& D4 h% a
• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
7 j6 L% y+ O9 J5 m* t! @& [5 J
• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
' E# F- k. N: u
• Support logistical work required for CFCA’s Annual General Meeting

& f9 a2 e' c9 y9 p• Assist in administrative tasks related to donor recognition and event reconciliation as required.
  w' `3 c2 g* |6 W3 p( O
. n$ e* B; q9 X! }3 WSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
% u* ?6 U. k0 U- ?) W- a* `9 Y
* u9 @( L7 n0 M( _5 fSpanish language abilities are an asset.

/ F: Z6 v* A& R7 O; K7 J5 c0 ZTerm:

This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
6 g4 s) M' l5 t% V# P4 G/ u
4 _+ ?/ C! q$ Q( n3 XThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
1 @# n( {" a6 c& e  ]$ a
5 V' ?# g" @" }% B: i- _Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
! v$ ^- A) g2 f7 j5 S
1 P0 p7 s% S$ rWeb: www.changeforchildren.org