Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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+ l8 a* m+ i' |% M% V. K" oCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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2 ^. w0 Y( j  D1 j- A( UKey administrative duties:
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" E  C7 L5 [4 ^6 [8 n# @- e# s8 r• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

' r4 w/ j: N% x• Complete data entry in various programs.
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4 a: l! ^! @, [. l" A6 ~; l7 g" o8 Q• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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% v! @1 b4 {; Q! }2 X• Manage office technology software licensing and hardware maintenance.

# {) n5 x  B& K1 [5 |0 E3 t" O• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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; s2 r' U$ f# W• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

% i4 E4 g7 e7 s" I9 s$ M5 \7 ^• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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! Z! v1 B' l* ^  B4 g' f• Perform financial administrative duties as required.

Key program support duties

$ s( f8 _$ j0 ]International Projects and Public Engagement/Communications:
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. E5 p& A( \6 Q( w; e6 a8 {7 R• Maintain inventory of communication materials.

5 I; ?* u6 ~9 R  e+ z• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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8 R0 }. C: ^7 U• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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8 Y1 c: }& A0 w• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

+ ^( U& L1 J2 S* O• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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3 ^* h5 r- Q: n• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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8 a" [# y- i+ G* p  {7 ]Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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Term:

This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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0 _- ~( \4 `. S* xThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

3 n6 X) n* K$ {0 L+ `" bAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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9 T1 k: B3 ~4 ]8 C) l- }+ AWeb: www.changeforchildren.org