Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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6 X  L3 c( u; ]) ~2 DChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

- K3 {. a2 I$ }1 d' t5 Z, g• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

# @8 V+ ?0 U+ H2 _! r& u8 ^• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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1 O$ A$ `. S1 F$ a2 {5 Q) Q- E8 }- o• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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6 M. j7 T( ]& k0 a( {5 k7 ~• Support effective internal communication by recording and distributing all meeting minutes.
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% _) J- P8 @; c: P: w7 i• Meet weekly with Program Managers to define priorities.

. T2 W( i; n: ?: @0 D: v5 Q6 i• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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+ z" Z5 G- }% U' ^• Support maintenance of Human Resources records and the development of employee handbook.
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3 K; L  f/ F2 j0 L9 X• Perform financial administrative duties as required.
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8 ?2 u1 K' u! b3 e; H( _& x0 HKey program support duties
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International Projects and Public Engagement/Communications:

9 v. L9 v" n  w# p& `# ]- o9 Q• Maintain inventory of communication materials.
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' h3 f1 q5 [3 J/ v% f5 Q* R• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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: |2 x& H# R" n" e6 g• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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6 z+ _& D" V; H( F$ z• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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6 w6 M7 D- I$ P6 x: H' B% x2 ~Fund Development

• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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5 z1 Y% _; |# }! }" g7 R& {• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

! o1 Y; p- P6 f1 ~* Z4 O• Support logistical work required for CFCA’s Annual General Meeting

8 S9 H7 r6 l7 }3 D2 Q# s• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

, p2 T( a' Q5 X. \3 @; O, d! PTerm:

/ K7 G" Z0 y( q& J0 i$ S; ^This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

% K" A" m( F5 V- Z6 MPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org