Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

/ s0 m6 r* f4 [7 k9 f! p$ gCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

- `9 c* F3 W+ X1 `0 l3 @• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

0 X) c! ?: u( b3 D( w, m• Manage office technology software licensing and hardware maintenance.

! }5 @! `$ j/ _% w4 T/ |* ~• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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+ I7 U1 o2 U: y  U& a. `# x• Support effective internal communication by recording and distributing all meeting minutes.

" y$ r/ c: H0 x2 h9 [. x, Q• Meet weekly with Program Managers to define priorities.
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0 I/ [( i* l) B6 k" |' B• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

: Q% W; Z" M* Z! c3 h3 i0 |' Y• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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& N1 r2 [: n9 I• Perform financial administrative duties as required.
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Key program support duties
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International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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9 M' H6 L1 ~' a2 s% |1 h. c; S• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

" ]" n. g8 l: N2 \& c/ h• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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& H! \: E0 {: W0 \& W• Support the management of requests for CFCA information and resources at public events.
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* R/ {2 ^& L: t• Compile information packages for fundraising and promotional purposes.

0 V* F. A7 l: G: r• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

0 {& S; ~* K: ^! \, T4 \% L• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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( N; E8 P7 ^# w& I4 N/ o! M, @; t• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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4 T  ~5 E5 J& H; X; G• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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* U6 h0 K) h4 h& |- j& J  Q0 FSpanish language abilities are an asset.
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Term:

" J. e9 b& T# ^8 r+ C4 iThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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. x( r5 ?# V, v, mAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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9 Q+ u! u/ e) \$ H2 B" v1 EPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org