Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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: h! x0 o! _+ N9 EChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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$ i5 r# C0 i7 ^# [# xCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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3 x4 f9 p- k7 k  b9 bKey administrative duties:
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( W. y$ \; e+ q" s& x• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

0 v6 |; a" t9 M• Complete data entry in various programs.

% F$ |0 Y0 n( R• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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& c: N2 M$ y* J% }! c# ~• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

( w) q  B4 u9 K/ z• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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* d$ d/ T' V; d, K) t• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

- _+ ^$ ~) r$ l6 n( y% |& V: w3 T+ I; MKey program support duties
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International Projects and Public Engagement/Communications:

) s6 o8 l' d4 r( m$ ^• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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. y# ], P0 K$ V" t1 K# ~7 ]• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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/ S5 Z3 g; A4 `/ m• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.



0 w2 V: y, E& j% ?• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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% W$ j  x4 z/ a" V( N- m• Manage database and support distribution of print publications.
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5 a! a% O( m8 t; K! e• Provide administrative support for public engagement events and mail outs.
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( u5 i7 `9 f" t) H' m+ v( l• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

8 Z3 c( a5 U/ o: Q0 S4 e. [• Provide logistical support for key fundraising events such as silent auctions

4 n- T- V' }1 Q9 }3 m• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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# I, m: d2 a: B7 O% T" c• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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% y" Q: m/ g; S; Z6 ]• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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- g1 A+ u) [  U, m+ q: QSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

Term:
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This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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- H+ W1 h8 ?" f- wAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

! ?6 g# O) q; E3 v0 `Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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$ l- L8 L8 F' bWeb: www.changeforchildren.org