Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

0 v* D& |7 G8 ?$ \" i. c/ W& pChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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. ^3 S/ }+ ?2 g$ M- w• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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* ~, Y, y, ]& n% `! F• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

7 v( w; Y4 i+ z• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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% w) F# C, y5 b6 l/ D0 I• Manage office technology software licensing and hardware maintenance.

6 K+ }8 |3 `" c( [9 R/ k• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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" K6 G* n3 k: c+ n- Q# Z, M/ B) V• Meet weekly with Program Managers to define priorities.

& w, {: n6 q3 c• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

$ i+ {4 Z2 f9 _$ w" B; y• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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Key program support duties
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) \5 ~! C5 m$ Q" lInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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8 R# Q- S; c9 g1 L: h, w, O• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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7 _+ W" ?' p0 u! ^: |5 q• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

$ \! V) b* v0 ~• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.
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  e% c  Y" O+ h: R) b• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

* \- N4 e7 G' V; @+ F• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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, D- C; W  Q! e3 F+ w; h- O• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

2 s4 C8 h* B4 s8 f4 R) gSpanish language abilities are an asset.
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& X$ _# X# v( M& |- bTerm:

8 \  w; u7 N) Q1 uThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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" A  y1 ?  n9 T2 nThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

  L) g' H5 P2 _& ]' K! c8 TWeb: www.changeforchildren.org