Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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/ D6 p# G* J8 g1 pChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

" z, ]1 y5 d5 v1 h• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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2 f+ A3 F: w) P8 e! T6 \+ M# y1 @• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

+ ?' M7 J' N3 X& e( f% ]5 }' a• Manage office technology software licensing and hardware maintenance.

' X, d; }" I0 G8 {4 X5 N  w: H8 R% r• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

# V' ]: G9 Z# i# {  e5 s• Support effective internal communication by recording and distributing all meeting minutes.
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/ f5 ^0 r5 i3 r' S• Meet weekly with Program Managers to define priorities.

: S. E* s4 N( e" P5 ?• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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7 C# @7 \9 M- K" z• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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Key program support duties
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International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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+ f8 `! g* ?* {) ?• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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( U; A  H3 ^) e+ b) L: h- }• Support the promotion of CFCA events in Alberta through online and print publicity resources.



. m, E' Y/ a# b. f) t9 D• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

$ G; I8 v8 m4 x5 L; z• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

* |7 x$ H3 h$ \  IFund Development
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• Provide logistical support for key fundraising events such as silent auctions
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& I9 R6 B3 Q, O3 Z! v  I5 \• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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; K7 K! d1 v0 M* J2 q% |8 D7 x• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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; b9 v' y7 O$ ?" K! JSpanish language abilities are an asset.

( o* x) ~, ~1 b" i* UTerm:
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2 t; Y+ L4 j5 S0 ^3 B5 PThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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' P3 [* L! M0 N  G$ ?Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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" L$ R. `8 G( k& g2 M5 mPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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) ]; J/ y9 `' BWeb: www.changeforchildren.org