Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

) F7 ^* }* A& p7 t8 F; D• Manage office technology software licensing and hardware maintenance.
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9 _, u0 z- Y- c) O! i. |! p  x• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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2 z( N* r1 o# M9 y$ l' ]$ I- [8 [• Support effective internal communication by recording and distributing all meeting minutes.
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" n' _' H0 r; @• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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* j; g! G, D5 j. J. ]: X• Support maintenance of Human Resources records and the development of employee handbook.
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% b" r# k# @) ~" a( I• Perform financial administrative duties as required.

4 P) ~# ^) P( ^7 ^& ]! x! N! |Key program support duties

' W: T2 ?3 L2 _7 L# Q- zInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

) P  Z( i9 {0 I* e. @; X• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.



/ x, ?: H$ I: c7 v• Support the management of requests for CFCA information and resources at public events.

. ]! U( m) Y, j' W2 K) V• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

2 a1 I+ u4 ~$ E4 ]' T) q; @• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

• Provide logistical support for key fundraising events such as silent auctions
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" k# o# O! ~/ E• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

# N* Q% L0 T5 v( o$ O• Assist in administrative tasks related to donor recognition and event reconciliation as required.

9 F7 H; [, v8 d$ I* Q* KSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

$ ~6 c! P% u5 W7 n, Y" t  o$ Y. GSpanish language abilities are an asset.
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" ^0 V* p. K& I  E3 x. O% HTerm:
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+ e+ o2 K& j. c6 L4 f7 n6 QThis position is Permanent part time (20 hours per week during regular office hours).
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. k; v- H( B' N7 w5 BStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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9 b: p1 `- ^. ?The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

+ W$ e8 Z3 Q4 |% E* m2 b5 LAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

5 U- s  S: {! w  N0 |* ?Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

/ }* t2 G4 U+ t" f. [* RWeb: www.changeforchildren.org