Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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& Q8 Z, D$ G& x3 ZCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

6 J# |) }# ?! p$ bKey administrative duties:

3 \8 c1 G6 ]$ d8 p" x& z, \# V• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

; y+ i2 C( {3 Y0 y, c+ V7 c• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

7 c$ T- f) s& ~: @  s2 ~2 ?3 }• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

" `& t7 ?0 K5 @7 g, {) o) `4 l, M• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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& Z$ O% N* C; m0 o0 N- _4 f2 |" \• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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: y. _0 l" D  p1 h; Y5 ?# \) q• Support maintenance of Human Resources records and the development of employee handbook.

- \* @# |& V0 e• Perform financial administrative duties as required.
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8 M$ r' |* F1 s) SKey program support duties

/ h4 c6 L$ l, T' a  xInternational Projects and Public Engagement/Communications:
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6 g$ O0 b5 x8 }  t+ V, s7 Z8 V• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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; X, G, a  p6 e2 L7 Z  r• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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7 u9 ]' U- X7 h: p: q• Support the management of requests for CFCA information and resources at public events.
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, ~0 N- D2 ?9 j7 O, k0 _9 P• Compile information packages for fundraising and promotional purposes.
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' r3 P) e3 C$ u9 q0 e' B• Manage database and support distribution of print publications.

' A) F/ y- F0 e" r, Q, K• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

0 ^/ m+ u2 S( S2 m  q9 U; V• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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) \6 x; Z2 X0 y4 m0 a• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

Term:

This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

2 S( n7 Z  T8 ]* R, DThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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+ x# i" c" i3 S) g% mPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org