Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

7 ~4 _" B+ N6 r% w( G( oCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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% t7 k1 l; a& rKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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) m/ K+ ]# Q* {; f  z& m$ I8 F3 d• Complete data entry in various programs.

& s3 {$ K3 S, p! z" R• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

0 f* b/ e% a! L/ V• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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& [* v' m% J8 J* t% W1 E• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

3 e  r* u/ _' e% c+ g( {" o/ f• Manage mail outs for fund development or education purposes with support of Program Managers.
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+ N+ {9 n3 T7 E" J8 f• Support maintenance of Human Resources records and the development of employee handbook.

4 U. s. {1 g1 |) u0 |• Perform financial administrative duties as required.
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Key program support duties
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& L( u. F; p8 l' c2 ]0 ^- WInternational Projects and Public Engagement/Communications:
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; J2 }; R0 n4 L. P0 C. [• Maintain inventory of communication materials.
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5 B( t" T$ j$ {6 Y! i• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

1 ]6 h- I) m/ \# A• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

$ q+ y; T9 Q: r3 k• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

3 r$ K# F, L8 V8 w2 W• Manage database and support distribution of print publications.

% T+ U7 \" l& m5 A! Q& I% ]. L• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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$ t7 Q: Q3 S; [2 U0 E: J1 d• Provide logistical support for key fundraising events such as silent auctions

* {/ a( y" a( D# t0 P2 D• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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1 J; E# C; D# D1 }6 z, _• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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" x/ G  h) k+ n$ kSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

# K, Y( x; s9 F; j; CSpanish language abilities are an asset.
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Term:

This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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9 `9 V, }) U& c0 \+ p' V) GAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

- @& s) V- O7 cPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org