Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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( U$ }* j  o- H& W, |) mChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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0 V1 A+ C& h0 K( M1 IKey administrative duties:
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- f; [4 R- J7 ]: d3 A' c' l• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

+ w7 O: a8 F; k/ y2 f5 H• Complete data entry in various programs.

  _) u7 W" c6 Q2 Z5 ~6 [. z3 {• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

) a" v$ g* K3 \% l1 ~* x- S4 }• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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$ u) o8 e) t- X0 e; \4 W/ T• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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/ ^1 t+ {% ]- U. p- g9 z• Perform financial administrative duties as required.
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, a' o. S8 `/ t) r8 tKey program support duties

- g" T7 T, R: L) r7 |International Projects and Public Engagement/Communications:
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0 ]9 J' W3 o6 s• Maintain inventory of communication materials.

7 T9 \* B! ]  m. q3 ~• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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( ?# Z* E2 E. K# t& @• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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5 V; P* A( |9 _, r1 i. E% u) s+ L• Manage database and support distribution of print publications.
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0 s% A8 D2 t3 D% O2 e2 Y• Provide administrative support for public engagement events and mail outs.
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& P* B& W% ^, \& Z) t& x. `3 @, c• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

, z7 A$ v  T  W# M, n• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

Term:
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This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

5 c/ ^. _+ |# l. r7 m3 i3 bThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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  a9 p+ O% M# p8 K. p9 Z! N+ |Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

5 {% G& H0 D8 `8 {$ A# N4 p! pPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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% P  }2 Q- ]( q- Y1 W2 @Web: www.changeforchildren.org