Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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' P( D. Q; F* _3 [2 J( ^/ w4 f( YChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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9 s! s# k( K; y% o0 x! r0 a; LCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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) ~% `& s3 a0 g6 i4 n; k2 l$ Z- @4 j, [• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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! E$ }+ b6 e& ?+ u• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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6 Q/ O! d# a( Z% t• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

, U  e- ~* r* w% I$ Z& R• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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5 i3 E! z$ x9 ?4 a• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

4 L+ [# M$ e8 H$ _6 s3 y7 }6 d• Manage mail outs for fund development or education purposes with support of Program Managers.

" V8 {+ U/ j" v2 z• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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2 v/ B' Z( O. h, w% W: F. lKey program support duties

International Projects and Public Engagement/Communications:

, W* Y$ e; `9 U, T6 p! W• Maintain inventory of communication materials.
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7 x+ Y2 G3 q( f  W% |) Z4 \• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

  {$ `* a; n( ~7 _• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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& K" j9 z5 N9 X/ {) b" B) N- s0 l. a• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

( P. L. X0 P  T5 P; Z• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

$ B$ ]1 p8 Y3 _8 y' kFund Development
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- C7 n  ^: E( [# @• Provide logistical support for key fundraising events such as silent auctions

2 W! o% v7 Y* K/ ^• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

- }! F( [3 }1 g5 C1 k+ `• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

& r& V3 w" D. X8 a" j6 E! i• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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3 |% ~. }' s9 ^Spanish language abilities are an asset.
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This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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# c* w: J7 H& K' xAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

  G) B4 i! }  D7 x9 T* kPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org