Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
( w- D4 [. G$ Q& c; b* A( j
Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
( i! B* O7 D+ C
" J5 b' J; n! X& c" L# Y! oCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

8 e7 P- G8 u; w• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

& ^+ Q, t" l; G• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

6 S% D3 k/ T! Z' b• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

9 j& J8 p3 t, ?. C* I% {# G: [• Manage office technology software licensing and hardware maintenance.

) \. L. o* I, N" ^1 c• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
) O  c5 ^3 a8 ~8 T, U$ j
• Support effective internal communication by recording and distributing all meeting minutes.
! b: D. \8 |1 q" D. i
8 f0 ^" R  z7 N' e' T• Meet weekly with Program Managers to define priorities.
/ n' _0 M2 K& o% A8 S
1 k# W+ T+ @. S• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

& r/ o( S. C, m7 m$ V% i• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

- m) Y8 _8 Z* |, `# G• Perform financial administrative duties as required.

Key program support duties
! E" Y6 ]: j3 X* l5 M
International Projects and Public Engagement/Communications:
7 E* x: E+ N' z  B& a
• Maintain inventory of communication materials.
0 f0 ^0 [+ E8 R# d0 _, E
; @9 q9 B, m6 Q8 ]• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
0 J" e0 j0 x; i% M& N& w6 k* `
• Support management of online publicity and communication tools.

/ v/ O6 P$ n$ P/ r• Support the promotion of CFCA events in Alberta through online and print publicity resources.
# N9 o  S) [1 ^' S


) d5 T: M/ Y: w0 R• Support the management of requests for CFCA information and resources at public events.
! \2 ^2 M, M0 A1 ?2 a2 m
  U; h+ d; L: X. T0 C. Y9 n• Compile information packages for fundraising and promotional purposes.
( b( u6 M2 f* w, S& p
/ _$ X* l& [- v. x+ [9 E% z• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
! I: a4 S; t" Q) B
• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

2 M" |' h& j5 r$ d+ s% qFund Development

5 F1 A' N, d9 Y/ q• Provide logistical support for key fundraising events such as silent auctions
6 x% C$ F5 s' q) J$ J
) M' K4 e6 e. @% d5 w, d5 K• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
4 z9 W( t; i( }4 |$ x1 R+ S
• Support logistical work required for CFCA’s Annual General Meeting
/ n, b" @6 h. B9 [3 k/ G) {2 Z
• Assist in administrative tasks related to donor recognition and event reconciliation as required.
- t9 [0 L* D# E1 c, f
: H) Q: y0 G# C! b6 O4 C% T& G, oSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
* r' u" S1 D3 g; |( U8 y
Spanish language abilities are an asset.
: H" u/ \- R, k
  `; s% V  r# z+ c  c/ |Term:
# l8 C0 d# m: ]* l9 W
This position is Permanent part time (20 hours per week during regular office hours).
! x4 G  Z7 N# b: ^4 e
- b2 U; i( ^  y! r! l! JStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
% O: j, H1 H, [1 y* D
The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

# \) t# c$ B6 E7 N( A; PAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
% {" p4 e/ f/ G% k. a. q* q5 e9 `
. ^# d6 n7 c- ZPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

! H7 j) \: `9 i, X' U) ]Web: www.changeforchildren.org