Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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+ ~. x# S+ Q  j9 VChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

' I( ]6 X/ f: F, L& y/ v6 VKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

( J5 {4 I5 e2 z  s. i# b• Complete data entry in various programs.
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$ f1 K7 I  S- {2 g• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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, L$ t2 T6 X  ^# W• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

. `4 r- A1 Z' p4 k. S• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

( R8 G% \2 K: `" e• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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Key program support duties
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# f6 _4 a/ d! c" \5 LInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

4 @0 h" n, {' W& I" I) O9 a• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

$ w- N  k8 v$ u2 n! g• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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; A+ u) [; _" B• Support the management of requests for CFCA information and resources at public events.
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% M# `; f2 W; e2 S$ B; r5 E1 q• Compile information packages for fundraising and promotional purposes.

$ t0 u4 o0 L! p* D• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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1 H- ]9 z/ C+ d' a! F; m2 {3 N: e* u• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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/ r5 G2 b3 m* \% G' }% Y8 b! ~9 b• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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6 Z: }8 G- S% s, S/ k• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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Term:

This position is Permanent part time (20 hours per week during regular office hours).
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+ K) M9 Y# h+ O( m" IStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

: V* h, y6 y; R' b& q( cThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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# m: H) k; \0 S$ o1 sAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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; d- S1 M6 ?+ {5 r" ~8 b3 q5 EPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org