Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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7 h! @. |' H" c* W# N6 {Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

0 R6 H7 u; {7 L  {& TKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

2 Y7 c+ n3 \, G, R• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

  a, r0 B# M* U3 i" v- t. f• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

6 r3 M0 t( q, |, x• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

  V0 w% A& P7 e  O3 G• Manage mail outs for fund development or education purposes with support of Program Managers.
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( U1 C. D+ l% T. d* G( S! c8 k+ ?• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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Key program support duties
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5 }8 D" ?- N2 n) h$ o. OInternational Projects and Public Engagement/Communications:
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- s* W+ c1 I% Q3 k+ `1 H, d- ~) c• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

! z' Y: {* Z/ s& j2 L2 X8 o" ^• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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: O* Y1 x& H) q• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

6 S8 v7 A- Z, @0 \• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

2 o0 N* _: ~1 v• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

7 j# o+ u& j* k9 h6 [6 M! R• Provide logistical support for key fundraising events such as silent auctions
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8 d% s& {8 Z0 [• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

' u, V- G& x4 Z  E6 X• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

; s* T2 v7 m4 ?- }% Z5 T2 |. i• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

4 b; a6 f$ z- \5 tTerm:
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This position is Permanent part time (20 hours per week during regular office hours).

' H4 `! Y' s8 i% U/ eStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

* i; w# a' G3 g, FAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

$ m9 r% ]! v  HWeb: www.changeforchildren.org