Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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( F+ b+ ^! l: Q# T6 m' |) J" s• Complete data entry in various programs.
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( P8 Q8 M6 ~# M2 o: C3 R6 S; R. k) G, F• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

* Z& ^( C7 \/ K0 \4 y• Support effective internal communication by recording and distributing all meeting minutes.
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/ Z4 b; c  ]" F% l4 y& T+ M• Meet weekly with Program Managers to define priorities.

0 b4 c9 x6 N- y8 C8 G• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

. o$ y( G; c$ {$ O/ \/ u* A3 z) f• Support maintenance of Human Resources records and the development of employee handbook.

( v2 {- U# `3 C1 I• Perform financial administrative duties as required.
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, }" E% z1 p& ^" c/ H' wKey program support duties

  j  i% n1 A5 WInternational Projects and Public Engagement/Communications:

# u* T0 b1 U' F" {7 s( S9 E1 Z+ i• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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, t1 H* w; i) j* A% ]" d9 G• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.



• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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1 H; ?0 v4 n* I- |7 b1 Q( E• Manage database and support distribution of print publications.

  M, k) s6 s# ?$ H% c* {5 v• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

" \5 G+ o- z& x5 q6 C6 ~. D2 PFund Development
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* a5 `, o# I( s0 J• Provide logistical support for key fundraising events such as silent auctions

# T+ X1 N" Q% Y) S  Q, l• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

9 t, S" z9 z) k/ p• Support logistical work required for CFCA’s Annual General Meeting

# m. m% [9 v3 E6 F+ F6 ]• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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3 e3 B5 y7 n# S/ j. [/ a: A4 XTerm:

This position is Permanent part time (20 hours per week during regular office hours).
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1 u# q! T1 E4 R1 V: LStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

  [" L/ V3 Z- B1 _8 X% K, UAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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0 }5 S+ _5 S( uPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

9 M9 e6 X* Q+ M' i: \9 CWeb: www.changeforchildren.org