Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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: z5 G: H1 ]1 r# X9 fChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

3 a) r# N2 g( O8 |. |. l$ b/ b% x• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

4 X, k# t3 Z' h  Q• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

6 p0 A. m1 l( p, R4 q7 L• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

4 I) S" a$ j  I1 _, P  j1 }4 k/ W• Meet weekly with Program Managers to define priorities.
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  C% y- q! [. }" F" R) W3 P# t• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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8 }% R$ k, n! A: V• Manage mail outs for fund development or education purposes with support of Program Managers.

  {' H+ p8 ?( ?3 I* h4 R( M- t" Y• Support maintenance of Human Resources records and the development of employee handbook.
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, L+ ?! U9 T% ^& s; z• Perform financial administrative duties as required.

Key program support duties
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International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

9 I0 L& P: \* v  i' |• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

* y$ o5 _7 Q9 P- c7 j! Z9 r• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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! T/ \* G/ l  B5 G6 x: K, X• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

3 p, x1 Z& l$ W: o; W; j• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

4 Z2 u. b, m3 k• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

4 n* g1 e6 a; C& nFund Development
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9 P% U2 `5 B: R) g5 t• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

7 q' u* c0 k. \* [& t; oTerm:
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3 Y  [' N0 L! B; G: z$ XThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

2 P# G& T; i; J4 j; ~8 x  vPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org