Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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+ P& Z7 U& f0 r• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

9 e9 m5 c: K1 F$ z• Manage mail outs for fund development or education purposes with support of Program Managers.

2 Z9 g$ E3 i3 ?0 _# _• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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7 m5 ^" K; j6 n- r: K6 t' N4 YKey program support duties

International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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3 H+ h) r% }5 f& s$ D• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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+ E* _, J5 i/ A% N6 n" v% ?5 \• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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$ D* A5 s. l7 k' K2 P• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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6 Y- H/ A$ d# E5 n5 L• Provide administrative support for public engagement events and mail outs.
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0 Y+ Y2 s, }! E' F; n+ H; q• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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9 K( Y! c' s6 C, b/ d5 V% YFund Development
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  R+ [( F* ~4 d& x# _; |• Provide logistical support for key fundraising events such as silent auctions
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( P) Y' A# s; Y. s; _- Y• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

/ O7 X) r7 Y* h. t9 O' V& E) U9 p8 y6 M• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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6 G% `8 B9 G0 V: H, p• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

1 [- Y4 V( @+ R) k8 oSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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$ h. w8 L/ H, L1 E& jSpanish language abilities are an asset.

Term:
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This position is Permanent part time (20 hours per week during regular office hours).
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6 u( [0 C0 D8 p. @( `& [Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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. G8 g$ t- j9 F! n8 Z9 g1 w8 S) v/ jThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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5 ?+ a% C2 a" W" n: V, ]/ J; rAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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" R- ~& F3 Z* E9 fPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org