Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

% q  f$ N$ \& ACHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

' `  f1 `2 h, y, a6 \Key administrative duties:
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) z( M* |) ?- n( f  k• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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& [$ J: a& t  W& N( r/ V• Manage office technology software licensing and hardware maintenance.

; x# H1 }3 z. S6 v! y. ^• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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4 L% \8 ^& _% \! R% X3 h, q  P• Support effective internal communication by recording and distributing all meeting minutes.
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, D, O8 l" U% B# R, P  f3 W• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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  C, D1 c6 u; U& u( F1 I• Manage mail outs for fund development or education purposes with support of Program Managers.

1 U2 V7 \  D1 L- Q2 c. [4 u6 j1 J2 ]) a• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

( Y/ B# M+ @/ fKey program support duties
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International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

! `1 u& s+ e1 |9 v" w- X$ j$ y$ \3 W• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

% U' P  }! y- p; c• Support management of online publicity and communication tools.

- m' k  `+ G- S2 k- c# I! t( x1 i/ H• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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8 e5 s7 Q- u# g, E% L0 f+ |; U  B$ b• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

0 w0 S7 H/ i2 I( {  y& x' D• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

5 m) U& M+ i* [& {) m2 B7 @• Provide logistical support for key fundraising events such as silent auctions
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8 T& H1 R# t9 C  k" n- j+ Z5 k• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

: l( X" l9 D( H3 e( zSpanish language abilities are an asset.

' T( f$ P1 i$ Y, {# {' ~Term:
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This position is Permanent part time (20 hours per week during regular office hours).

+ M* i3 j% V1 pStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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: |3 S& Q* y5 n: CThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

3 m+ B+ }; R, fAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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9 \6 i: N; D( E$ {# {) lWeb: www.changeforchildren.org