Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

+ e/ H; C3 g* P4 J# k& j• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

1 R: `) V' d& ]& C, @& Q• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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( ^: o0 P$ C1 G9 i# [, \; `" _. C• Meet weekly with Program Managers to define priorities.

; f. t" m& E, }/ W: H/ P• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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* N0 [# R& r6 k% R( {5 z& ]+ W" t• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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Key program support duties

5 }9 S! t$ P. [+ i: |International Projects and Public Engagement/Communications:

$ v% U2 f& n+ ~7 C+ j$ i! Z• Maintain inventory of communication materials.
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# b' M+ q; p9 L7 x, T- \• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

" b% ^+ X* O' C0 V& G+ V• Support management of online publicity and communication tools.
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. T6 f& K4 z; ~• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

, s4 Z$ V) J/ F" d: H( Y• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.
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! ~# @+ x+ X7 J• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

& n+ _' k  H: \" n, \Fund Development
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+ z" v$ I4 `# P0 j% d/ _" T• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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& I* \- F9 z) A! ^Spanish language abilities are an asset.
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' J1 B9 E) Z7 I4 fTerm:
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% b: A- K3 K* F/ X4 SThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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/ i! P# j# b3 F$ Q6 h2 GAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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! G0 W/ d2 |: F" @/ y" DPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

& I- Y9 T& A1 }. y5 }% b  nWeb: www.changeforchildren.org