Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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0 z6 b, M+ I' f4 M3 KCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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# X/ q9 W7 m( h3 O) c3 FKey administrative duties:

0 M* F: Q' P/ D) ^- f$ [" ^• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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: k- i; N8 h: o7 z) L" N- ]% M• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

. ?1 F5 s+ R  V" n" J  g" D. _# ^/ Z• Manage mail outs for fund development or education purposes with support of Program Managers.
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0 J; P/ r: Q8 u- ]/ V( P" {• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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, `. l0 Y! E. j1 @$ h: EKey program support duties

$ r# y; A. f4 Q2 h  FInternational Projects and Public Engagement/Communications:
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( o* x# k4 O9 v$ @' S& A# j% e% I• Maintain inventory of communication materials.

5 X8 M) i9 X' e, W# j: }. Z! M• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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7 U; D  {# S3 c5 m# X8 s# H* q2 ]• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

( p2 G/ B) y) Y/ C1 q+ C• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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& x1 a( }  i! d- v& L9 [• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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( d$ a/ L3 u5 Z0 L* r/ l• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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• Provide logistical support for key fundraising events such as silent auctions
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+ Z* D; f4 E6 |( Z+ _' J8 f0 s• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

7 o5 J9 B3 O8 J2 C7 }& L! j• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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4 n' g& q: i) w( X+ V/ \Spanish language abilities are an asset.

$ S, [6 T& a% A, [Term:

This position is Permanent part time (20 hours per week during regular office hours).

* f: f5 ^; T" DStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

) E0 u7 Q* C6 g. EThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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$ A, ~+ S; h6 @8 W5 K2 aWeb: www.changeforchildren.org