Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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8 Z; S+ b; E3 d3 E- OCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

" L. Q8 \) p+ f& h3 a5 Z• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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( T6 i4 m$ M0 n( w% ?/ o" }- o• Manage office technology software licensing and hardware maintenance.

- D/ l+ X, |- T" C3 r" V& C• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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$ A# q: j5 Y* w& `' h" X7 U6 j9 @2 D• Support effective internal communication by recording and distributing all meeting minutes.

# G8 W3 l( Q& O/ |2 D: w• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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# a! T# N" c( U. N' m+ [• Support maintenance of Human Resources records and the development of employee handbook.
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1 `# X* C: U! L9 V. w8 n• Perform financial administrative duties as required.
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Key program support duties
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/ Q* x1 j- z* L% q) T9 kInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

; J  |. c% x  F: E; l0 k• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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9 U# z8 x$ E/ T• Support the management of requests for CFCA information and resources at public events.
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" o  |& q8 v6 u. m6 E( q# @• Compile information packages for fundraising and promotional purposes.
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- e3 T6 i- H* K• Manage database and support distribution of print publications.

! K* i* I) n& E8 \- J! ^0 A& T• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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• Provide logistical support for key fundraising events such as silent auctions

3 I7 K# l- Y/ q2 S' Y" U2 Z% ]• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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+ B* Y& C6 k7 x8 W8 I• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

: t+ S( o: r& r4 e  C0 l* ?: Y" qSpanish language abilities are an asset.
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Term:
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2 \% d( {+ H( v4 s# Z0 I+ t& u9 [This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

. {3 k7 K4 v3 w; kWeb: www.changeforchildren.org