Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

# Q+ p( ?4 c7 HChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

; w6 `6 O; q* [CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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& W0 q+ a" r# o  l8 z, @4 E  \Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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9 M' d, p/ w4 u0 S• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

+ O3 Y) s& R9 X! R2 e• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

( n( g/ }! S1 ~* R% g% m5 I, Q/ y• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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+ x0 W7 h3 o% ]* r2 o  a0 O• Support effective internal communication by recording and distributing all meeting minutes.

& j4 J8 M* K$ a" i• Meet weekly with Program Managers to define priorities.
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# s4 j9 ^# l. V0 \, s8 e  J• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

1 B1 P! X. c* F4 I7 b* s• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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Key program support duties

- w, u# _$ m( ?' T' ?% ~3 `- q% lInternational Projects and Public Engagement/Communications:
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/ r- H  U! T! b6 z; t/ v. m5 ^• Maintain inventory of communication materials.

- _3 w, T' K7 |+ T5 C, p• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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, d( O' O& k6 I# I( X" S( Y) m% M• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

1 |/ d* n1 z: v' t9 E1 l* }3 ^+ A• Provide administrative support for public engagement events and mail outs.
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$ n- h* F  w2 A5 u• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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, t) X+ ~+ }+ }, @% nFund Development
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2 W; ?" A- Z1 M1 }. w9 v• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

2 Y4 g' F3 N$ _4 H• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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2 h0 e/ I, ~% ]( ZSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

& u- d+ k/ M& [& p2 tTerm:

This position is Permanent part time (20 hours per week during regular office hours).

2 M; b3 {0 N% {5 M, xStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

+ O4 Z. E2 R1 z: w/ O# c/ XThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

5 ]5 a0 [. Y! q/ \3 L2 _# ^% qAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org