Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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9 }5 R/ y& V% _5 T! e  U* ?Key administrative duties:

+ a- w) A$ L* @• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

7 ]2 U) P4 I* P0 I0 N# O• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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) C1 |) u: u3 ^3 Y4 Q% F, P7 h8 n& F4 [• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

! T6 m, K3 m! z2 s# P6 ]• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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* X2 l/ |% c7 Z) q/ D- b• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

! G& I# ^1 _- b; G" H8 q5 fKey program support duties

; r6 N8 m  ?. Z+ K- n4 vInternational Projects and Public Engagement/Communications:
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# G  I: B0 }/ F0 F0 ^! B$ x• Maintain inventory of communication materials.

' @) @) F7 Y0 b& E' m• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

1 F7 }, H/ Q4 _! N  I• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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' s- a- _3 [/ k5 G5 |/ o• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

2 {3 A: p1 i$ w) l, u, Q8 p+ RFund Development

• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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2 P$ Z; @/ f+ J$ @0 N' c• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

* ?4 ^( v! O/ V9 t* P8 OSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

* J- o( b9 K% a1 t& lTerm:
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This position is Permanent part time (20 hours per week during regular office hours).
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( g1 i6 M. z( Z- H; b, HStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

3 o+ q& s1 m2 A# E. @6 k( XWeb: www.changeforchildren.org