Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

% P$ ^) P* b/ a( _) eChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

' T; a, S7 j6 p+ b• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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) ]+ N0 H" k" B• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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  S% C+ w/ v: s+ c1 j• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

% n$ u; o/ c+ {. l- _- }/ X• Meet weekly with Program Managers to define priorities.
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7 X- c" Y2 c8 ]" e- O• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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9 P. O- e% o/ F: E1 |" O  N• Manage mail outs for fund development or education purposes with support of Program Managers.

9 w7 R6 q0 b# H+ D' {• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

# \* t3 v. `. [; ^/ i& R6 pKey program support duties
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" |1 E: _* W$ |* t1 ~: d' `" }International Projects and Public Engagement/Communications:
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: |- O( R2 N7 D% L• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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% D5 c3 m' P, E3 N0 U• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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1 x( `5 K# R# I8 l9 v, U$ j• Support management of online publicity and communication tools.

% |6 K0 Q9 Y6 O3 l, O$ S3 q7 T• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

( E( b, I) S' w4 c2 d, e• Manage database and support distribution of print publications.

1 h1 g% s! E& e9 R% a. L- r# V( Y' [• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

1 Q- ~1 U7 L* AFund Development

• Provide logistical support for key fundraising events such as silent auctions
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2 P& O2 C2 T4 P& m1 ^) Y2 R• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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! P+ ]7 C" p4 u• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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5 e. y+ }6 d% t- A5 o• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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7 a! h2 Q, L2 ~Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

7 R$ j) }. g0 I7 i' MSpanish language abilities are an asset.

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; X: s0 e' j, Z8 Y4 Q6 F- f# e( H# ?This position is Permanent part time (20 hours per week during regular office hours).

9 {! m2 U7 n) w2 y- d5 p( {Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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9 j$ c3 m2 _0 I: X$ S3 @4 q0 \Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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1 @6 `4 i7 \; @! L- NPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org