Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

% W7 r6 v: z/ R3 N) [' D2 AChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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/ c3 E# G" \  P+ l7 mCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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: K; }; B+ F/ |/ Y6 C. `• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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* E, s3 n7 N* F% C4 s9 x• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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7 M7 O8 a( P" v* i* |• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

: ^$ L7 o5 V+ I3 {* b+ ^• Manage mail outs for fund development or education purposes with support of Program Managers.

. z5 Q' n! ~) J# J6 ]* f# s* ]• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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Key program support duties
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7 ~7 |3 Q  U) f) jInternational Projects and Public Engagement/Communications:
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* ^+ R& F0 u( j9 o( _7 \% O• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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* j' T- N7 y: O3 Z5 M• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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2 P8 c1 y$ v7 Z1 q3 Q) i• Provide administrative support for public engagement events and mail outs.
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; i/ b( X8 |# }$ m+ t6 a5 L• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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2 F1 P2 c- H& O* N/ P& F0 Y4 wFund Development

9 d/ g  w) @3 a6 H2 f6 j/ v! \• Provide logistical support for key fundraising events such as silent auctions
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' w* ?: T0 e8 {* ^0 U( N- W• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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" @9 n2 U: Q3 M: }& W/ \• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

* L' L9 {3 q! O0 kSpanish language abilities are an asset.
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$ W3 @8 L7 P- O' \! sTerm:

5 c5 f$ R$ N  i4 P9 {This position is Permanent part time (20 hours per week during regular office hours).
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+ S7 D7 T4 y* p# c! Q1 x+ a* _) ^( IStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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* K! n+ ]7 ]& F0 |5 wThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

" S3 m5 e% @, W  A( I! QAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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. Y+ m0 A& _4 F  V) tWeb: www.changeforchildren.org