Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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8 P0 L8 |2 A( u- O/ W( {, ]Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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1 F: z7 E5 w' n5 c+ ~CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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  T- u% P. z* s- \' W% K) UKey administrative duties:

" V- |4 c: W0 I* I8 `# q, x. r* k9 c• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

0 c1 o5 @- @, a! `+ E; Y• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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& m3 W: N: X$ L6 x: P• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

2 [1 A! ^9 M7 s+ B) }- b' c3 I• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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* q- ]5 M8 X, ~9 x! o• Support maintenance of Human Resources records and the development of employee handbook.

# U5 O" l% H" c" z% r3 h! E. s' f• Perform financial administrative duties as required.
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4 W$ [- O, [7 h$ [Key program support duties
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6 \# X1 r6 A/ Y& o/ i  B: s2 KInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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/ c3 {3 K( c0 C$ r: C0 Z• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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9 g) z  _% a& Z6 c$ M• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

, S+ r( F8 b+ ^+ k• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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4 y- ?3 F: {$ i% e# A• Support the management of requests for CFCA information and resources at public events.
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# [. Y/ i( @  t  P, ^0 `3 U• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

8 d- M) f1 P/ S0 b! `* b1 B• Provide administrative support for public engagement events and mail outs.
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% m! h0 x4 \5 [• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

6 \0 ~) q, d) F+ i, I2 Z& wFund Development
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• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

# @# z& K% N. ?  d• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

' v8 M4 `2 a( w+ D$ G8 V• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

. x- w! P7 ]# T7 d7 R0 P$ `Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

, T( m2 ]7 r$ O$ q! iSpanish language abilities are an asset.
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Term:
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This position is Permanent part time (20 hours per week during regular office hours).
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. C# `5 M" T# d  W% aStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

# {% G" @1 J2 M9 q) I- w7 n2 lAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org