Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

4 T1 ~+ @( p" c/ ]/ yKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

2 a) A6 t$ o; E9 {• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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9 n* k% w  d, Y5 z, u, E• Manage office technology software licensing and hardware maintenance.

( _9 V' b0 b' t2 d/ G) L• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

( T' w% a% I5 L' y) E, e• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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  t1 X7 e9 h) x3 [' I  N/ j• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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Key program support duties

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• Maintain inventory of communication materials.
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9 o$ s% Z2 |* b4 o• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

5 g5 h3 }4 u# |# N• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

9 g# T2 N, o! |• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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# z# i2 R1 u% J5 O" S: b/ `• Compile information packages for fundraising and promotional purposes.
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( V7 a9 N4 o) U  {% y, ~• Manage database and support distribution of print publications.
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  e. m% t4 N( u7 ^• Provide administrative support for public engagement events and mail outs.
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- ]: R! v3 G- d  z+ k1 R• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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( s7 N' ^; q3 B6 @• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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0 }) M2 k2 w( H$ J0 b3 `• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

+ o4 \, @% G( hSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

Term:
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4 L9 m3 w6 l- E7 F  k5 N% d8 TThis position is Permanent part time (20 hours per week during regular office hours).
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# L7 a: B1 c' f* g1 ~% uStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

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