Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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  H# B3 F- n) j% Y2 AChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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" u; z5 ?2 V3 |% QKey administrative duties:

3 P7 p$ k4 Z8 E; _3 M6 z$ H( {* U• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

% z% h% a# w0 x- c0 P- t$ F* x& P• Complete data entry in various programs.
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3 h. W7 Z" ]8 J/ Q( Y7 n• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

, [  i# z$ ^9 [• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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8 w9 s3 a7 c1 P3 I• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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+ X6 G! G( G# L1 W. z$ {: g) T9 J6 I• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

Key program support duties
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1 z( {) |/ m$ l5 l. v! iInternational Projects and Public Engagement/Communications:

, ^* v, x1 L; h9 @3 |• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

" G% f4 r# W, f6 j5 N( U+ U9 S/ V• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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7 Z7 E6 K6 ?7 y3 B3 }• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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2 U$ C5 N' A7 _& d* ~; u• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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2 _- V' }) Y1 A7 `5 J• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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9 x6 {4 ^5 D! t  V/ U; UFund Development

) G% n& N3 p) `1 b% a• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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9 R; T+ f  u" o& vSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

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This position is Permanent part time (20 hours per week during regular office hours).

5 V9 n( z6 q  {  A0 n1 ?% DStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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3 |, I' n2 n- S6 n; O8 W: kWeb: www.changeforchildren.org