Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

+ m6 q5 F) M& ?Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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' T7 e- ?: _9 D7 I/ pCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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9 m% i! e' Q! d$ f• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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: z2 y* S. C& y2 P* a2 z4 g• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

! q) C* y/ E& T6 z& T. b4 aKey program support duties
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- D0 o- `, [7 c- x- iInternational Projects and Public Engagement/Communications:
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4 H: G6 e. x# _3 L7 t• Maintain inventory of communication materials.

2 ?7 B& e7 ^) L( i( b. Z• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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9 w6 v& F6 C% C, B4 M1 c, a! p" r• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.



• Support the management of requests for CFCA information and resources at public events.

- H& c. M: g& v3 o& a1 j5 z• Compile information packages for fundraising and promotional purposes.
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4 [) {) y4 t2 A0 W4 i( d• Manage database and support distribution of print publications.
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% o# p3 Z  V. V• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

Term:

This position is Permanent part time (20 hours per week during regular office hours).

" K9 j0 @& v- I! C! U1 zStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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- q# p( S6 U3 k+ }Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

0 d" j, `" R6 D" h3 DWeb: www.changeforchildren.org