Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

' _7 i8 J; F4 J• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

3 M, S; t( \' E5 ~% M. w- z& c• Manage office technology software licensing and hardware maintenance.
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/ e8 e0 N5 X$ ^• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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. O" F: X0 ^" W. Z! K. n• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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, m( I* M9 b. U  x9 L0 H' S• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

2 O5 m5 T" v5 p3 h2 r7 H; ^Key program support duties
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' @/ d  r0 v/ f" wInternational Projects and Public Engagement/Communications:

$ y1 m, B6 O# v3 q6 E• Maintain inventory of communication materials.

3 w8 @" I' ^3 I% y* e( @• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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$ V# S1 h6 F- c+ k" X, w  y• Support management of online publicity and communication tools.

  L' `5 G! ^& s) G. N8 [• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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. G5 ]$ @3 T' J  f  ~/ V• Support the management of requests for CFCA information and resources at public events.

7 u' }2 Y/ V9 V• Compile information packages for fundraising and promotional purposes.

7 a9 o7 X& Z" L' h• Manage database and support distribution of print publications.
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- F- v. z: A8 H5 {7 Z7 S• Provide administrative support for public engagement events and mail outs.

! _8 s; c8 j( I& Z6 y• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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) P4 ^& r- G- _+ l5 t. TFund Development

- V( f2 C, C  C: h9 h+ Z! h• Provide logistical support for key fundraising events such as silent auctions

0 G1 k3 @6 E+ W7 _. w• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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! a1 f( H+ [$ d6 Q! Z• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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% Z3 H0 r( c. e" a& k6 o% `- Q• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

7 U  y) w: f" l3 d4 @$ A( pSpanish language abilities are an asset.

Term:

This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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8 i" K, E5 d# y  [Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org