Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

7 _5 d9 H2 e4 z2 M1 |• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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. `  |3 B) C+ y0 e. ^- d  }/ V• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

5 M2 W* S4 q" z1 M8 X& u• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

2 M( l. n# t% T0 }/ U• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

; n2 ]; y' _# E- Y4 x5 ~( B( _• Meet weekly with Program Managers to define priorities.

" c/ W7 T* X8 T* ?• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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4 G- }8 a; n0 u% @5 h1 p: x• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

- R! W& }2 K9 Z' B1 D1 S! w' Q2 t' l' h• Perform financial administrative duties as required.
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( P9 ^% B* S2 e1 LKey program support duties
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International Projects and Public Engagement/Communications:
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' l' r( p* |) j% n. k  }5 V5 y6 K• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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! R# C1 Q; T. j4 w& H' t6 z" y. }5 H- ~• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

- e% O- `4 |4 }6 L; X8 b" }& E• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

2 L  A" k0 F5 V7 h0 [• Provide administrative support for public engagement events and mail outs.
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& _$ J8 v- X6 y+ @' E" V7 t• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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* G) R7 u# q5 {# J/ @Fund Development

' n/ Q1 U6 O/ t3 {• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

4 R0 Z3 K* z! s9 }0 V; S2 a4 M- rSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

  F' C( ?7 @, h+ s9 u/ B$ m7 NTerm:

This position is Permanent part time (20 hours per week during regular office hours).

. e* M5 n% H# U0 x7 pStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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: Q. ~4 a+ F& _) g2 cAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org