Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

# W6 A( i: q- ]" }' g8 ^; u8 Z* h• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

! J/ L' c) k7 J( ^! r$ G1 Z• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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, ]  [- D- S# j& Z• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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/ v$ y" d& q& P& `9 H, ^7 m: c5 x• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

Key program support duties
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1 s- _6 h) X& y4 z' FInternational Projects and Public Engagement/Communications:
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8 F' R- n) u& E1 A• Maintain inventory of communication materials.

2 ?0 H. X( b) I( M" E; y9 i• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

2 \! N$ r  E' X( X• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

# `) a2 M/ D' Q! w4 c, T• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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$ p" W" B9 y2 WFund Development
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% K- q) o/ O0 D0 w* j• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

- R: B8 }, M! ^6 Z8 r# W• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

2 x# R1 i7 }4 ?  j5 Y1 X/ G$ l# ?- S• Support logistical work required for CFCA’s Annual General Meeting

* ?8 `' ]0 y+ J. I& G# a% r5 Q• Assist in administrative tasks related to donor recognition and event reconciliation as required.

& ]. M% N7 z& Q! ISkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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2 a% X  d% F2 V  n' r- ~0 n. wSpanish language abilities are an asset.
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Term:
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) F* T2 h$ C" C' ~This position is Permanent part time (20 hours per week during regular office hours).
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' R: I& c4 r- I9 R- t/ KStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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/ [( e$ |  U% [1 a6 YThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

7 X, z/ j$ T" |! T7 RAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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  S9 H; v) A& LWeb: www.changeforchildren.org