Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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, p7 k: D+ p: k9 c% r* rChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

2 T( g' w7 h/ u, f  [Key administrative duties:
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! U: C8 _) y6 u0 t% ~- A1 L• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

0 Z; {3 a3 |4 X+ p• Complete data entry in various programs.
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3 X7 S* c  K8 u7 @% }• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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: m3 @/ w4 n# p1 I• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

" V! w0 C# ~0 i- @/ Q& r- k; m• Support effective internal communication by recording and distributing all meeting minutes.
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$ h0 Z+ c% p# |" D• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

! Q/ [* B* J( @4 e0 F& V& T9 k$ e• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

6 }8 X  a; F$ @3 g  J• Perform financial administrative duties as required.

Key program support duties
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$ z  u# @6 w# z( kInternational Projects and Public Engagement/Communications:

4 J# Q6 Y1 c" E6 r1 t8 g• Maintain inventory of communication materials.
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, y' J! e% p" S  O3 |• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

6 i: p: F* J7 n$ V0 Y# n• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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$ p5 b0 I+ f1 ~& a  X/ l• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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% C8 e: c# _2 g8 W7 ^• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

1 Z& `4 k$ n3 B• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

$ X" c0 H! A9 P! n# c9 ?# E2 \Fund Development
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• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

& R, ?# M, J. m4 b$ o4 b6 J+ q) \0 ?% ~• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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6 W+ e; q  s! d% H/ H• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

! v/ A8 ~7 g) B! g' }) `Spanish language abilities are an asset.

Term:

- j3 `# x' M; K2 r% k0 A: E0 @This position is Permanent part time (20 hours per week during regular office hours).

' D1 N/ A7 p; f" DStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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. g' S0 b0 V& ~* y: x7 \Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org