Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
; d+ J, `" `$ K& C
) D0 M2 l; J/ `0 _, G  l3 ^Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
% x: p; {6 c+ b) h
CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

; Z* S+ M& ^+ o6 r9 x0 J" EKey administrative duties:
1 s9 ?: H+ x, F
3 `2 Z3 V0 M  [  j4 c: y• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

) F6 W. e( [% ~: I• Complete data entry in various programs.
# h  A& U+ k' ?: [
• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

% @5 k5 K3 e8 E3 T& x• Manage office technology software licensing and hardware maintenance.

8 s4 `6 @$ h+ l+ M• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

( l% |. r+ R% P2 e• Support effective internal communication by recording and distributing all meeting minutes.
, z+ |; H8 B* O5 b, Y
% P7 P6 ]6 n8 t' P. O; {• Meet weekly with Program Managers to define priorities.

* p% c$ K2 q8 X" N9 ?. w• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

' j4 J, h& Z+ E  i• Manage mail outs for fund development or education purposes with support of Program Managers.

4 n/ S& \" R: ~. }0 I• Support maintenance of Human Resources records and the development of employee handbook.
' I1 `% ]6 j. r; E4 n2 n
• Perform financial administrative duties as required.
! c5 W2 p) Z4 b8 K0 B* A
Key program support duties

International Projects and Public Engagement/Communications:
/ F& U0 L" U. @  {
% C+ c4 R* r0 @1 |• Maintain inventory of communication materials.

2 Q( |: t7 i7 a6 L; t• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
9 e, D8 X" U* z
3 E) Y+ E1 Y  v" `4 a' \2 c+ E• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
/ L5 x, X4 W% ^& C
2 L! m' U, Q2 s7 K7 q! |• Support management of online publicity and communication tools.
  I4 h! h! O$ A: n( q0 T2 o4 G- M
: m0 X2 m* g4 l& A# v- L/ r6 c• Support the promotion of CFCA events in Alberta through online and print publicity resources.


! p! B9 p2 a0 n/ W  [* Z
( C6 |3 V1 [" j8 ?2 k• Support the management of requests for CFCA information and resources at public events.

) _# ~2 o7 S4 @" L7 i• Compile information packages for fundraising and promotional purposes.
7 C/ p# \8 j" i  T2 `
• Manage database and support distribution of print publications.
$ ~! J5 W& \8 M+ F2 R2 r
+ K! }5 ^3 V$ e, `• Provide administrative support for public engagement events and mail outs.
4 n% K5 ?6 @/ }- J, O; I4 C
5 v  v# Z* B  J5 t& r5 Y2 ?; V• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
! Y' q& P( S' }0 ?
• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
3 c7 l* e. Z: T8 }% J
+ Z" T" I  U/ \. p6 h% G• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
9 n, X0 i3 d$ V3 B3 K: l  J/ {
• Support logistical work required for CFCA’s Annual General Meeting
: w1 b% n: w  f. Y) Q" F, [
• Assist in administrative tasks related to donor recognition and event reconciliation as required.
; K* {" C$ e& {7 N) d3 o% l5 [1 b4 h
Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
  U0 Y" p/ l8 o/ \+ D  V6 Y& D0 t
Spanish language abilities are an asset.
* g4 s6 Y  F8 U7 b% K4 K
Term:

This position is Permanent part time (20 hours per week during regular office hours).
8 a% D1 ]( d) }. m
) w% D$ a* d% S* QStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

& w( _& |$ d8 ^The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

$ T* k2 R' ]* O; zAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
/ E% `+ [2 j3 O* o
Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
* w& n/ e5 p0 |# f& r3 ^
Web: www.changeforchildren.org