Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

0 {, ?$ |9 r2 A: N9 n( \/ PChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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3 ]7 d" l& F6 M' ^" E7 k* kCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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$ j& @# G4 V3 j! f- Z# ?Key administrative duties:

* L$ V" e7 m0 S: e+ r• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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% q; w$ p. S# V• Complete data entry in various programs.
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) K2 j0 P6 q) }2 d( }3 G• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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2 q8 V4 a- [0 n4 ]• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

9 d! H2 q- d. q* g• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

- f; h  w2 i* f' c% j  x  {/ a• Support maintenance of Human Resources records and the development of employee handbook.
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' ~* k7 z  Y& P• Perform financial administrative duties as required.

' p$ u4 O$ y0 ]; V# D1 UKey program support duties
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$ F0 n6 h' w! B6 G/ hInternational Projects and Public Engagement/Communications:
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- r3 {( r" B5 }. `• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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3 i3 d9 G3 T! A# u9 t9 W• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

4 l, ^: @9 L- \4 q1 R• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

& d2 U% p9 g* @1 z2 j( G& o, _9 j. ^Fund Development
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• Provide logistical support for key fundraising events such as silent auctions
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$ {! o1 U0 |7 p4 }. ?- ~! Q• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

) ^0 h# z& w. m: ?• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

) J- z9 ^" b" ZSpanish language abilities are an asset.
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Term:

" j& {8 v" ?* YThis position is Permanent part time (20 hours per week during regular office hours).
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. t0 y7 A' u3 @9 `5 OStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org