Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

: _- m; @  v/ k. M  z! O• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

  b* i% v3 m8 l, B2 q+ i2 P* b+ M: N" R• Complete data entry in various programs.
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3 o; C9 O0 n5 j2 s5 @2 O• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

: {- F% _: I/ z: x2 M1 Q/ A/ y- _• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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; m+ |- b. M. t/ B• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

: H# d0 s/ q5 I$ H1 S• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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  f4 o7 |6 d& U% |( v- S( h/ p• Manage mail outs for fund development or education purposes with support of Program Managers.

1 m% q! ^) Y6 g• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

  `9 a& m, D" z' YKey program support duties
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- q7 o! v$ ]* L$ F* Y% }International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

+ d/ T- v2 v1 j4 I8 |! u• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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/ x( j1 f" ?& g8 B5 C  }• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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, s! n& D. M1 `: E9 A* w• Compile information packages for fundraising and promotional purposes.

* N' p+ _& T' M% }% V8 s• Manage database and support distribution of print publications.

6 x- p% p( p. Y• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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# {& G; o7 E: o. Y8 a+ J5 \Fund Development

• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

( z5 U9 l; W- ?$ U9 r' w• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

% ~+ p; r  }% Z' F• Support logistical work required for CFCA’s Annual General Meeting

" T9 }. t, |$ G4 Y• Assist in administrative tasks related to donor recognition and event reconciliation as required.

5 s" }  k0 O  ^Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

1 r/ M( I+ F6 ?% v+ hSpanish language abilities are an asset.
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Term:
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- ~( O, y4 v3 yThis position is Permanent part time (20 hours per week during regular office hours).

5 C! U) Z% [+ A* U. N) hStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

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