Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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* |- X7 N" k2 O3 gChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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0 o! A! C9 m  ?7 `' G& a' V- A. LKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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- ~" I. I  I: m8 ]4 H2 I• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

$ e! H7 M( Z' b. b9 `' J* S• Support effective internal communication by recording and distributing all meeting minutes.
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$ ]) g; u8 m  R$ z; n: M• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

# Z% @: s; L' t# S• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

% R; g  V! I* l! T! qKey program support duties

: x, N9 ^1 G  n' }* Q/ l6 b- t" {% eInternational Projects and Public Engagement/Communications:

9 {& V9 r, |+ U  m" {( N# M• Maintain inventory of communication materials.
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; t; d) L' L6 Q" v• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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! p( r0 r) U0 Z# v& F9 Z• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

2 Y5 n6 b) y- Z+ o3 A+ ?0 P• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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- j8 |, v8 a) N1 {% i8 U+ E• Provide administrative support for public engagement events and mail outs.
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  A9 i9 S: z2 Q% q: U• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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( ?1 b+ R4 E2 a  k( Q• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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% p9 E9 O5 V% w5 y4 T+ S: wSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

2 m" B% I8 N8 r8 e: D! @2 LSpanish language abilities are an asset.
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Term:
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1 a3 E7 h, \- |* D- g' w4 SThis position is Permanent part time (20 hours per week during regular office hours).

, b( V& T- D/ zStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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6 r. X* }6 R5 |/ C) E/ X* AAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

( y% A: ^# K! zWeb: www.changeforchildren.org