Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

) `/ |$ H: y, M2 w% p0 D; ~7 fChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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8 M5 T# x/ x9 [* M- p9 f: t• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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2 W0 W7 m5 b9 c5 h) t% F• Manage office technology software licensing and hardware maintenance.
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4 H; A2 w; h8 b. @$ @• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

7 s5 T' J; v9 r! |& a$ a' c& S0 f• Support effective internal communication by recording and distributing all meeting minutes.
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  R  E6 H( D; I) o2 h+ M• Meet weekly with Program Managers to define priorities.
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6 y4 j2 m9 z, C2 I/ A# O• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

9 e  E" X3 `3 p( t• Perform financial administrative duties as required.

Key program support duties

) k- c' t2 R, |, jInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

* p& d" F+ @! Y" ?! W• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

( T: o5 L5 z( I+ a/ X, k• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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9 s! B) d! H6 m, G* r* ]/ @• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

. s$ E  r& q1 f$ g• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

  d" @& K( l9 |/ h• Provide logistical support for key fundraising events such as silent auctions

% m+ I: s" A! n# B* Z3 Q- v$ ]- f1 r5 ^• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

' C2 B' a6 ~( I7 Y4 n/ U• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

; m0 r+ ?/ g4 O% L) h. b. _( fSpanish language abilities are an asset.
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7 a9 c- e) ^/ j: L! B) B3 [This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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% S/ |; n( V9 dThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org