Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

2 \3 y% T2 d& i* R- l0 kKey administrative duties:
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% i( X; N  T$ a+ j* s0 R0 o( d• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

% }0 @+ e9 V- ?8 {4 y# ^• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

9 C( f8 W  [# M" ^  ]& {, K8 L" Y' S• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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/ Q# ~: }1 T) Z+ G  q1 |* F! ?3 Z$ H• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

- l6 L  j5 ~  {$ ?% G• Support effective internal communication by recording and distributing all meeting minutes.

( L0 n+ O% q% X/ d• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

$ J9 R5 A4 @, b( x• Support maintenance of Human Resources records and the development of employee handbook.

8 ]7 _% b8 N# _7 L• Perform financial administrative duties as required.

Key program support duties

  g5 `' t3 d2 I& Y, Q& [; i- n9 O2 v$ WInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

0 k( Z6 W1 f7 e7 T0 |  b• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

3 |' U! p# W  ^• Support management of online publicity and communication tools.
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. i- D1 X6 o1 ]# K- x  p• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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0 t6 l9 q* h, g- |1 ^  p$ D$ B• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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' ]- p- A9 T, J1 K7 Q• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

7 h5 N% F5 u! L! PSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

Term:

" h( i1 {9 A/ o, j9 v8 ZThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

2 N8 ~  R2 g) `7 P, T6 QThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

' @' J) `2 F2 i( `8 ]$ aAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

) }- g/ d* P7 yWeb: www.changeforchildren.org