Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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' g8 V& ]; N: a' d) `6 k" C0 cKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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- f; q8 v9 D, a( b* ]• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

9 @9 w, g) c1 z- z2 v• Manage office technology software licensing and hardware maintenance.
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/ {$ z! \& @. D/ v3 f• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

4 b! w7 @! Z6 n8 Y9 [& q• Support effective internal communication by recording and distributing all meeting minutes.
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8 z$ A: U! z8 H. t6 V2 J9 ^• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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; U& m% f/ j0 v- @& h  `+ ]- ?• Perform financial administrative duties as required.
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- b4 h8 `, \# U  K- `/ t8 W1 wKey program support duties
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7 D2 z9 G( _. e6 G: y: `' w: kInternational Projects and Public Engagement/Communications:
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0 D; c2 ]- u$ b) v  C& {1 {# K/ m1 Z. A• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

. Y( i/ U  N8 ^! t  |$ b• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

5 S5 j: I  H7 H6 @7 Y• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

0 x. b, _6 g1 w0 A0 gFund Development

• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

9 p, k- g8 {3 h% |( y" l• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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$ d' s. M; f/ ?" J4 l6 i% a• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

4 X$ d3 _9 N9 V5 l3 Y% |$ u: P" E+ SSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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4 K8 }; v5 O) X& oSpanish language abilities are an asset.
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* D3 r2 @0 L1 T3 `9 jTerm:

This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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4 F$ Q, b. t+ Z4 @The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

  f+ x( i# o0 Y, E6 ?Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

' s' T3 F; \5 z- w% W( KPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org