Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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) u3 b/ {; a  l3 zKey administrative duties:

* X6 `8 C# i$ h8 f: `• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

, N& N- n- P" |4 d  \( J; ^: ]• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

0 u" B; ?) y$ @2 m: e: q+ N) R• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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4 l' l9 j. @* d1 e; \( ?/ n4 g5 H• Support effective internal communication by recording and distributing all meeting minutes.
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* }6 Z/ U2 f; \• Meet weekly with Program Managers to define priorities.

/ o+ l0 M! i7 T• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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- N  U; E. o7 D& Q- r! l• Perform financial administrative duties as required.
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4 @% h- `$ q; f8 s, c9 xKey program support duties
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International Projects and Public Engagement/Communications:
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: A* ?$ L' S! b. x" |• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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% e, G9 Y3 Y2 a: F. [; Q8 {• Support management of online publicity and communication tools.

- @* r$ Z/ u: ~6 N: Q) T' Q• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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/ c: S% i; P4 }6 F  o• Support the management of requests for CFCA information and resources at public events.

( H1 U) m  |& u+ A( ~• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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1 S7 h& |; k% h3 z8 d/ Z( }9 [• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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: ^1 y2 M3 V* W' H/ t• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

+ P+ s$ s3 I- v9 O* m4 o) E• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

" U+ m  o! u) q• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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5 E' _* W6 @( i1 {Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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' ~5 W/ a& b& i0 K9 ASpanish language abilities are an asset.
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Term:
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$ ~- B( P% R1 Y' o- J* Z9 PThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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5 H8 }: c1 u( oWeb: www.changeforchildren.org