Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

" u" a. t( o$ n4 G2 VChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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' u4 \0 s2 z( B3 x- T3 xCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

/ h8 l$ o) b9 m; NKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

* Y' v. L1 o* Y& b; e# p  p  y* @• Complete data entry in various programs.
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) M) }0 x$ L' u' T• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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6 O2 E" A6 _- z' S2 n$ u• Manage office technology software licensing and hardware maintenance.

8 f7 A! T5 \& r; e4 O/ Y• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

' M+ y7 w# c! v6 \3 U• Support effective internal communication by recording and distributing all meeting minutes.
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9 {* f; V7 O9 Y  K* ]• Meet weekly with Program Managers to define priorities.
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9 Z/ c: i/ K# C/ I4 v! S• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

$ ^( N3 x, H* k• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

( W7 V  P9 e  w7 uKey program support duties

International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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: p# N6 [5 ]6 u) e, s8 x  i+ f" ]• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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; o4 W7 }  a) N. P- h• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.



• Support the management of requests for CFCA information and resources at public events.

* m$ i$ p& [5 [+ _6 @6 c  w3 j0 o8 c• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

- J% R- `' j" m8 l$ s' u• Provide administrative support for public engagement events and mail outs.

) w# V2 K: s; j9 {) _# V• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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% I$ \( S' u5 i! z9 uFund Development

% C* m2 N8 q# G! a, K; u• Provide logistical support for key fundraising events such as silent auctions
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9 t, f* K6 J' y1 h. G• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

( W0 X3 p1 G/ |  k) B# R" L• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

+ I- l5 E# K3 j0 NSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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Term:
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! F: n4 ~7 X( t2 f! {( WThis position is Permanent part time (20 hours per week during regular office hours).

7 z: i* }# x' ^* N# ^; HStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

9 w8 _' d6 O. ^1 ?Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

  k" ~5 `# t4 ?! s+ ^: b" OWeb: www.changeforchildren.org