Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

: d  z' k& T0 }+ d: sCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

0 j4 ~" U/ w6 b8 ]3 t  Z. \( D• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

" J4 y7 ^2 X1 M" e$ {/ [! y; A( @• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

6 M: R" \5 O1 {" G' C6 y• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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0 R3 O' u- |7 u1 `• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

  C1 A: g, \2 Q. Q2 W• Manage mail outs for fund development or education purposes with support of Program Managers.

( i$ {4 w+ s+ S/ l+ B& [3 {• Support maintenance of Human Resources records and the development of employee handbook.
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5 A6 B" h4 x! i% y• Perform financial administrative duties as required.

$ c& K8 F9 n# j/ U8 d% ?Key program support duties

$ `6 O' L. D) n1 s5 k7 Y5 t4 t3 O/ h" VInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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3 a; T2 ~' s4 |8 B1 d" o7 p• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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3 r. l4 H- n' Y, e: S! a• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

! ]2 g7 _& j% U8 y6 s• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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; j, \- ^5 T5 {: zFund Development

0 b& \# t# D6 }3 H6 V/ b6 Q• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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: a/ d+ O% _( W5 q/ f! S• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

9 \9 f: p* a2 w- c0 b• Assist in administrative tasks related to donor recognition and event reconciliation as required.

# c7 @; @/ D$ E* g! DSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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6 k7 m% z$ E. hTerm:

This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

, Q1 i+ f4 |! t, j$ q1 J% iThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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7 f4 v. u9 `; h2 |- k; y0 {Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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5 C% G8 ^2 b& D$ Y& M2 bPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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. \/ a4 V7 O0 g! `9 b! |Web: www.changeforchildren.org