Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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) X  B  ~# B6 Z$ D) B" mKey administrative duties:
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2 S5 \. Z; D" A* |; f: O8 N• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

3 C5 D, @- r2 N, F& o' L7 C• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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0 \& i' O7 v2 Q/ @• Meet weekly with Program Managers to define priorities.
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7 a5 b0 Q9 [; S+ r3 k• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

Key program support duties

International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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; i+ J( }" f/ u. [1 Q6 X, Z! ^• Support the management of requests for CFCA information and resources at public events.
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( w' {/ |5 W" S1 j: m- @, O, r• Compile information packages for fundraising and promotional purposes.

" r% i7 C  Z! U) \5 k8 d• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.
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2 t% m4 b) [. P3 ]( i9 T- N• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

. d! u% w1 W  L• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

$ ^: h0 C# L/ N' C• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

; C$ p( q* D( y. _- p! cSpanish language abilities are an asset.
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# ?' |" w& Q: R2 D. J" ~$ rTerm:

" G9 u0 q1 ]; |/ i+ P1 KThis position is Permanent part time (20 hours per week during regular office hours).
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2 b; u8 v# k* R( g2 D% S) N* OStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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, h; v0 F- Z7 N0 XAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org