Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

5 X* V" }/ u+ C" W9 V3 @# ?Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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% f$ C- C+ D" U- s8 mCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

, Y: ?6 C7 I+ f( E" w• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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% E6 v5 I& L) v3 P, Z• Support effective internal communication by recording and distributing all meeting minutes.

( w6 [% D2 Y: d8 J• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

- _$ z# H# M# H( I8 j4 }/ H3 V+ t• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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# h: F1 t. [6 G( B0 D7 fKey program support duties

# H8 I! s2 F7 u* p2 h0 S, ~. y2 _International Projects and Public Engagement/Communications:

& X- O8 }6 X, G2 Q2 d6 n• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

; N2 C; Q/ K4 M9 {! U( ?1 f• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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. v* h( Q) O- w% E1 c6 ~• Provide administrative support for public engagement events and mail outs.

8 z6 J4 q. J$ v: o; D0 E• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

$ o1 f! X0 t; O• Provide logistical support for key fundraising events such as silent auctions

, d& d: q: |8 [( q- k• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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3 Y$ r  n- R. s. ^• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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1 E9 S! R3 k% P. cSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

1 o+ J) O5 |0 b7 S3 s. zTerm:

This position is Permanent part time (20 hours per week during regular office hours).

, }3 [+ u' R$ f7 l. nStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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6 O2 `' g! D( hThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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# E2 ^& g4 T1 N/ kAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

; L1 m- F9 U' g# CPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org