Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

& {& |0 R8 N% X1 q1 _  JCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
: N! d0 m7 t9 @) H% r0 t& D" L3 i
& E6 H, C, G! oKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
: J& N  f+ O* g1 ~! b
2 L* D, P3 m' u+ x0 i  v- P4 N* Z• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
+ @+ r2 h6 _5 E3 w7 u
• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
9 B) Y* \  u- r8 x
- U, a& S" l; O& m1 M% l• Manage office technology software licensing and hardware maintenance.
5 m. \) T9 F6 _3 D5 e; z* ?9 b9 i
• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
7 r% A- x2 h% W. p( K  {! \
• Support effective internal communication by recording and distributing all meeting minutes.

) j& P1 I" S& g; v" H• Meet weekly with Program Managers to define priorities.
8 a! K. H0 z. _% J2 Q
• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
5 Y0 {0 C9 [' B& i! p& {8 z
• Manage mail outs for fund development or education purposes with support of Program Managers.
; D3 \: \7 q* V/ ]8 g  n+ e  x' s
4 r' ^, P( q( P! @5 r' [" _7 z• Support maintenance of Human Resources records and the development of employee handbook.

2 L' Q0 S9 e# B! A8 ]• Perform financial administrative duties as required.

0 R; Y* D% ~% Z, r$ P( fKey program support duties

; A9 f* E3 h! [8 z$ |1 W& P% VInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
+ r: D: H8 n0 v5 p8 u0 }9 E. [+ c
4 z, ]; z2 r. c" f$ A2 z• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
' l, U) x5 O4 g/ \( I# L% E- E5 @
2 P5 r5 f  l6 H, i6 e: {• Support management of online publicity and communication tools.
3 ]( Q! s9 ?9 Z; r
1 S6 _  ?/ d1 P0 N8 [• Support the promotion of CFCA events in Alberta through online and print publicity resources.



; @% U2 a9 J* r9 U4 n& N• Support the management of requests for CFCA information and resources at public events.
6 T9 q' W( R2 U$ h3 Z
• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
& P* e6 u  R7 D+ j
% |7 Z7 q- h$ N! K8 \% S( D• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
7 S4 j2 |: G2 K0 m  t1 I' A
0 B& m9 a& Z! I/ K2 M3 wFund Development
$ Y* w' s$ ^) v! l# A9 m
• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
" X  I' G4 Z8 r/ W$ M, J- m
• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
! V/ o, V  E) u
" T& \2 r3 A1 N• Support logistical work required for CFCA’s Annual General Meeting

: U8 P# T4 ~) ^2 A• Assist in administrative tasks related to donor recognition and event reconciliation as required.
+ n9 w* }/ C4 ^  |" h; Q
% p* h' P! o5 M- @& cSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
9 \' P3 O% Y' e6 ~& l$ |
2 f0 D; S2 H' N8 H( y( ySpanish language abilities are an asset.

Term:

* o* J! `9 F1 G' y9 _; {& b* m3 f  AThis position is Permanent part time (20 hours per week during regular office hours).
3 L# u9 Q, m2 t- B
9 t' f& D# M; P  C& b7 EStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
) K$ l7 o1 J# E
The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

0 V4 n' y3 h' g6 X( uAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
. i, s/ W0 B8 U9 P
Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

/ b  j( ]! g: L2 f; e7 I5 `- G' r$ {Web: www.changeforchildren.org