Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

9 p; o6 a* v6 M• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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, F: ~% M' Z1 Z6 m& n* h• Complete data entry in various programs.
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1 x* f, k) y& b  O* W  ?, ?• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

& |4 J8 y1 A. d1 e$ ~• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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2 N- ~6 r! a+ I& h• Support effective internal communication by recording and distributing all meeting minutes.

2 u7 ?: X# j0 n1 `) I( X$ ^' t• Meet weekly with Program Managers to define priorities.

4 ~7 h6 w* _0 x7 }( S; F0 q• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

Key program support duties
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International Projects and Public Engagement/Communications:

+ N; e; N7 g$ f" A& j0 S# Y9 z4 ^• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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; N  w4 }% w+ C1 }. t• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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* y+ v' I! B: ?. ~) d% a• Support the promotion of CFCA events in Alberta through online and print publicity resources.



0 v0 B( C; J4 V" {0 E5 k' ^• Support the management of requests for CFCA information and resources at public events.
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+ a! `$ V; a! l8 }9 h+ N) }. s• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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( D' a4 @# E. u$ W" w, M• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

• Provide logistical support for key fundraising events such as silent auctions
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' {1 g9 y. i" W: l• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

5 ]) d6 ~; {$ W2 c/ F, b1 S• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

( v/ m6 o- [; I* q8 M, G7 [• Support logistical work required for CFCA’s Annual General Meeting

$ q- J9 I3 E" C# j• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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; M* r2 F  _( A& DThis position is Permanent part time (20 hours per week during regular office hours).

" ?; H4 W! _' R! X0 aStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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5 g" l4 y2 i# Y. Y; \* f' ~3 Z& tWeb: www.changeforchildren.org