Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

$ S' |& c( B  i: ~0 N- p/ R# lChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

) Q- K9 k/ d, R+ z7 ]. ~Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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' f5 P( \" ^' E7 z' V. ~8 {5 p1 Y• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

( `6 P  p2 U# }$ @% ]) G9 l) r! f• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

' ]5 z1 f; t9 Q# o+ t$ G, `• Manage mail outs for fund development or education purposes with support of Program Managers.
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6 K! [- w, v3 \- e% ~' X# x• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

Key program support duties

International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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* H2 b0 }- k2 m) C  ^) c3 g7 {• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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" S9 l$ @  ?. K% d9 |" Y• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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3 c2 r; e3 D* j+ U. }) }• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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( Z7 C6 D( P8 b7 O# w• Manage database and support distribution of print publications.

  x( ~: I$ \1 w5 q" E• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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  E3 G) k1 T$ Q8 w/ t• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

+ l' v2 ]- _. {/ a# k9 C7 G5 P• Assist in administrative tasks related to donor recognition and event reconciliation as required.

1 R) G! u; v/ m9 z1 `Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

; w; [7 s+ [# t/ @Term:

This position is Permanent part time (20 hours per week during regular office hours).
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2 ?0 D; e( Z9 B5 v2 p- qStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

  I- w& ~9 l- l( H1 e/ TThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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! H; Y! H/ U3 w: T$ ePhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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1 o: Z6 I1 i: S, nWeb: www.changeforchildren.org