Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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7 G& r- |) U; \Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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0 H6 m% g: n$ A) l* y) k% [) X• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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" y9 H6 R# w$ ?( Q$ h! [. g• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

. j% Z+ l9 y) w9 R* A- c2 ?• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

! K! r3 P9 y% I' ^' d4 y4 ~" l! d• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

! S" G# M1 {# D• Manage mail outs for fund development or education purposes with support of Program Managers.
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" E7 Y: D2 n! U! h! e0 M+ L• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

8 x$ p) |3 y; m) SKey program support duties

: ^! |( M2 F/ W( [. FInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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# L! `/ I/ c1 p  W8 m% s& P! E: @• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

1 ?) I8 \; ^& i2 A- s( H! A: `• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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4 o6 d) J4 N& r6 n7 f+ S• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

% O/ s1 ^5 K- j• Manage database and support distribution of print publications.
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1 n  u8 x8 S: n; M: ?7 U• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

+ j. m2 a" A* d7 z1 f- n, S3 gFund Development
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- z+ {* X! B  A• Provide logistical support for key fundraising events such as silent auctions
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7 s' ^3 [: U3 r# s5 I% V! X+ S• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

1 q- t, [0 B3 f- v• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

4 z0 S$ H0 \9 h. v# g, x• Support logistical work required for CFCA’s Annual General Meeting
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; y/ Z3 U3 H# y( }& E; h1 J• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

9 H. c3 M9 S, WSpanish language abilities are an asset.

Term:

This position is Permanent part time (20 hours per week during regular office hours).

3 Z! p' g3 K1 e8 F* gStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

" P8 I6 a  I( L2 [6 ^The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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0 r, g, s! Q' n$ F2 ZAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

' Q- T6 a8 i9 ]: C  _* ?  ]Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org