Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
0 ~0 w0 Q$ j+ J
9 Y: k- u  W8 t) l2 Q+ cChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

' t% F( x, v- i  a% d. I6 \CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
2 h9 y, M+ ?0 l8 a# h& P6 k
Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
6 q/ G. H' _& F
' y+ o: }% R6 p* L( W4 y; _2 `( n• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
* ], n" o( q& |3 `9 R9 c0 i/ J
7 W6 B; j( v" {2 C• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

% N9 N# i2 R7 I+ O• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

! a  o& S3 q0 f2 Y  e0 H2 ^• Meet weekly with Program Managers to define priorities.
* n6 Q9 K& |4 p! A
7 X2 i' j" i1 {( e# R  o& s: m8 g• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
# [6 U. A" _; S' f7 [" y" q
6 r- D# @: a4 I: @( f  S• Manage mail outs for fund development or education purposes with support of Program Managers.
# d' \1 V2 \+ ^: |9 T
. B- E+ e/ E) z- i2 C) g) b0 Y• Support maintenance of Human Resources records and the development of employee handbook.

  @) l, J3 ?- t9 H• Perform financial administrative duties as required.
) z1 q3 \  n9 T! C5 y
9 ^* {# f; y+ e( S2 v' j4 mKey program support duties

9 @+ A+ q9 @* sInternational Projects and Public Engagement/Communications:

& V' \9 _& s4 s/ ?: F; {• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
) |3 _5 a. |! H- Q6 ?, @4 z
• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
* \$ Z7 I( H  O5 U9 f4 ~
8 [: p# U3 _$ N- l• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.

0 p  J1 `! K! r3 Z' d

• Support the management of requests for CFCA information and resources at public events.
% |+ H/ a8 g  p' ~: o5 h9 s
! a7 c0 k9 b+ P1 F2 L5 G• Compile information packages for fundraising and promotional purposes.
( C" E, q9 C# @# t. Z  y
• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
! k# S0 D# Z/ a8 C
• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
9 c- L7 e' _: S) S  L9 U6 C
Fund Development

• Provide logistical support for key fundraising events such as silent auctions

9 K, W2 s  l$ L( R1 f( n5 L/ }& L• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
3 _7 ~8 p) a+ P$ ]  n* t# t
• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

# O) O, y+ }8 k; A" M• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

  s- p- Z: M$ j9 r+ cSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

! H9 X6 D7 Y  s0 ^Spanish language abilities are an asset.
. z; z5 O) h: \7 u- o2 D
Term:

) [8 t8 I; T/ MThis position is Permanent part time (20 hours per week during regular office hours).

) p2 A2 G9 U! X7 vStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
8 S) K' A2 e: W; t+ k
2 y; H$ Q: z. V# f# UAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org