Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
" l$ G6 M  p* S- z2 f5 E& T1 W
0 G9 q  F5 Z6 |Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

) v5 l9 U, r/ U6 t$ A4 o. ICHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

0 n' j# {7 l, P/ y' [  }Key administrative duties:
: C# F  k( S' [/ [1 _- \) k
. ]' t0 p8 }9 C( @, q, N• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
; y' S, Y1 H' E4 x' N( ^" ~7 ?- k
/ G1 [6 N9 |% w9 z! u' E• Complete data entry in various programs.
$ @8 h9 i4 I3 M1 D
: K  Q4 _: Y& I; F• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
' s2 ~# t, Y, y- a1 ^8 n
! O4 Y! G1 w; G5 f% P• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
6 X; |* o- j$ K$ l* n
7 [) b0 z* s6 v" D" ]$ X• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
( \; [: a4 s" ]8 \
• Support effective internal communication by recording and distributing all meeting minutes.
. ~  z/ \4 R( r4 Y2 s
0 L+ K, M' p  W• Meet weekly with Program Managers to define priorities.

9 S3 _8 `' q3 w• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
/ b5 ^& [4 T: j0 z& Y
• Support maintenance of Human Resources records and the development of employee handbook.
4 o' }: F& O9 i. y/ ^! Q) p9 J1 L1 v
• Perform financial administrative duties as required.

  w9 {5 H4 f7 C' y  q) n* B; D. XKey program support duties

4 D% y0 P7 O6 a: D# W* p$ B" uInternational Projects and Public Engagement/Communications:
9 G) _1 A5 ~  A9 @& b+ H: Z
' ~# q; M) i) w' ~! Q) z• Maintain inventory of communication materials.

! `, }% n# e# P$ D- S" {; k• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
& J8 U4 w, y  F0 V
• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
& u# k8 ^) U' j; g: E
+ D, Z3 P- R1 I• Support management of online publicity and communication tools.

7 Y* J# t# X' P6 l+ M• Support the promotion of CFCA events in Alberta through online and print publicity resources.
/ f7 R: N- G8 h

9 ]4 d* y/ o% s! _$ L6 `
6 k. z9 n' {% V- r• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
- V6 x4 M) N5 N$ }: Q' s8 Q& {
• Manage database and support distribution of print publications.
. O) W5 `, K& ?3 C$ t) s' U
• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

• Provide logistical support for key fundraising events such as silent auctions
0 ]# `8 H. C# x
& f6 b1 E3 Q/ o• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
; o/ U9 ]# c5 Y$ P: M1 k5 V% A: Y
• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
1 B$ v+ ]/ Q$ Q$ u. m
* }6 s$ P3 Q5 s% l6 _6 T• Support logistical work required for CFCA’s Annual General Meeting
" J/ |% K* T4 z8 C6 o
• Assist in administrative tasks related to donor recognition and event reconciliation as required.
  `! C% T' W7 S9 z2 C( V. O* J
Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
) S+ l' g6 \) _( P6 J+ t8 A6 n2 Z# y
4 v$ }7 A5 _1 a8 D% x  dTerm:

This position is Permanent part time (20 hours per week during regular office hours).

* T% Y# @! Y1 f* \Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
7 k! o8 j3 _* v
: N; }+ s1 {% h6 |1 ^/ SThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

- }% Q$ V9 V: W  w# Z4 n4 b9 c$ PAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
2 f: s: R0 g  h0 c: N
6 D& ^6 s/ E0 J8 V# {Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

; o* c( y- _; K/ B, G5 R  `Web: www.changeforchildren.org