Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

* |" }  s. y/ R& X& z9 q& ^Key administrative duties:

* _' C2 I7 ~! ], u" J2 {" }• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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3 A% Y. b) F( N' T• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

& Z1 p4 L  n( ~! `4 H9 `) o# a• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

( j. j7 n0 \$ b4 N$ K6 V: `• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

, \9 D4 B2 x# _1 M* [9 `• Manage mail outs for fund development or education purposes with support of Program Managers.
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# N6 d( m6 r2 g% [6 |. l/ k( ]& a• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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Key program support duties
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7 z5 b# ]: D: Z+ `$ {; MInternational Projects and Public Engagement/Communications:
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; s+ }  \* q, w  w1 p- F• Maintain inventory of communication materials.

  w* P$ {5 y8 `. k5 n• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

! D9 |" Z  N: T. l; u5 A# k9 Y: z• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

, M6 o* \3 ^& Y• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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8 V" s7 h% l# c" x5 `• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

5 _: I" N- j3 l3 z0 GFund Development
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• Provide logistical support for key fundraising events such as silent auctions

5 I. `7 C' {1 P! T, w• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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" J: q& q* V) @) e• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

+ z' Q/ ^6 a5 f! oSpanish language abilities are an asset.

& O: x; U; e6 m$ pTerm:

2 F3 ^# p& K0 r8 Q, d) WThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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' @. p: {7 d. YWeb: www.changeforchildren.org