Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

4 C! w! v; G& ZCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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# z: S. W" J/ v3 l! EKey administrative duties:

! k- q! S& H0 O4 ^; \• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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9 V. m8 u; l- F% O• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

' ~4 y$ _1 t! H( x$ E* T• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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' S( i: U4 u' u- F2 t. x8 n• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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/ y6 ~8 N+ B) H& K7 P& o9 O• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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0 M# f/ K! @6 y! \+ _; u8 w+ g9 V9 X• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

. u9 M$ b) K3 i8 R! {• Manage mail outs for fund development or education purposes with support of Program Managers.

4 s' q( [; S# i( ^7 H* _0 S- V+ v• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

0 f* p& D! D6 ?  W9 c. S% X5 ?Key program support duties
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) b7 E% _2 K. \International Projects and Public Engagement/Communications:

7 E  l9 ?5 [$ \• Maintain inventory of communication materials.

3 h' b. @* t+ o8 X" q& d1 u• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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9 _- a# P$ k  l• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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% s! K; K" K: R• Support management of online publicity and communication tools.
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# \8 Z+ }& V) ^  M/ q  c• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

+ w. F: m, k& D. v1 X# N! W, b• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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1 ?! A& p: U6 H8 I• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

2 F1 _% _& C1 D# ]* ^Fund Development

• Provide logistical support for key fundraising events such as silent auctions

1 W5 G% t5 H3 E3 \4 d• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

9 c5 f7 |) a" \# a7 ~/ h1 s• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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Term:

. y# \* ]/ Z, K' ]0 m; u1 H- s2 H- ?This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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  M( p5 U* X& D0 A/ H& m! B8 @Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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( n% h% `3 [) r  _Web: www.changeforchildren.org