Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
$ t0 V( Y$ `$ F4 D1 E7 L
: i2 D  h) X# lChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
3 ~7 Q7 L; ~: N. z) a2 Z3 I
4 l+ v( p  X8 xCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
+ n& |2 c1 s; s9 I. @4 ?
• Complete data entry in various programs.

5 B- o) {) l8 M• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

7 R# d) z& F, ^! P& r1 q3 N0 A• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

: B) c6 I5 ]( j3 F+ X• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

8 \2 f8 O4 y0 Y3 \' c$ ^' K7 h. A• Support effective internal communication by recording and distributing all meeting minutes.
) C; e; f0 ]; r" {) F' u$ X
, T) i# M% K! \. \( H* }* x, z• Meet weekly with Program Managers to define priorities.
- l+ q- P: U& T! u& Q4 I1 B% s4 b( }
+ v; Z! h, u/ @, t& C& n  A• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

( Y  e1 x0 r$ s, J, L$ R" c• Manage mail outs for fund development or education purposes with support of Program Managers.
5 [: X$ o7 L+ l2 [1 r* |) h
• Support maintenance of Human Resources records and the development of employee handbook.
, H' c; {, {5 h* ]- S
• Perform financial administrative duties as required.
; F- {+ {" Y# K3 B+ t) g; f
Key program support duties
& v4 g; B/ L) Z4 @, L! J( h
1 Z* [+ s4 e) Y, dInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
  q$ w" ?: ~' Y; U- s- o
• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
" p- V3 z$ y7 ]5 Y
• Support management of online publicity and communication tools.

# I9 ?2 n% ^8 B# x$ c• Support the promotion of CFCA events in Alberta through online and print publicity resources.
& L# S" b3 q8 J& E9 ^. A
" @0 a" |! s$ W$ d# a8 \
6 i  Z7 s7 I5 m+ p5 Q6 }2 M
• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
, M+ D% T. w3 B% S- ?+ l4 W& Y0 z, W
• Manage database and support distribution of print publications.

3 c$ O+ |8 B' `2 h• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
5 \( Q6 k: a% n1 c
! q3 B, X3 ]% E9 a! u$ uFund Development

• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
$ i* ^: X$ A: B7 e. C  M
• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
" s$ [+ h' P. O2 X- W% i) ~6 v5 u
1 y3 C! O4 W% M% \: j• Support logistical work required for CFCA’s Annual General Meeting

! [# ]" o" G  }% T2 H+ h% e/ a• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
5 W  e& |; n' \2 }1 T" ^! ^
2 h9 k# ?0 x& TSpanish language abilities are an asset.
# w4 b( A4 o9 Z5 h! p/ r+ E
Term:
9 o8 W. {& X0 c* H" \# w# q9 l: \
! h% [# m  D: d/ o' AThis position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
1 A, i/ J6 k- v  r* O) L6 G
4 L5 X6 K- d: z+ |& A0 m4 N' UThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

: Y/ t3 {9 t) ~2 ?" BWeb: www.changeforchildren.org