Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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9 B( u% X) D4 XChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

5 N2 c0 V. `5 f7 h• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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* X# J, g1 U* O$ S3 x$ \6 N: z• Complete data entry in various programs.

% X" u$ L: _5 `( d* w7 c8 c• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

" i+ m1 Q* l( D) `: q5 @; S6 q, Y( ^• Manage office technology software licensing and hardware maintenance.

% v" o8 |, l$ U9 d' P' u• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

6 {$ k& h  c4 f+ \9 ?• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

6 S6 T! U$ p6 p: q" f• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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) P0 L$ W) l9 u" p& |• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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Key program support duties

International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

) l& T: W( k( y) ?6 I$ ~• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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7 W$ x4 H# Y5 j/ r2 I. K+ Y6 ]• Support the management of requests for CFCA information and resources at public events.
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0 c! E$ F9 I" g! _* ^: E• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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1 ~9 Y7 E- m0 ^  ?/ z( D( V1 F• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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7 G! @' T* }7 E, uFund Development
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• Provide logistical support for key fundraising events such as silent auctions
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- Q( ~; L% ?! q/ \3 O• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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3 k7 c- n* M; _1 g) Y• Support logistical work required for CFCA’s Annual General Meeting

& D$ P/ F0 @3 A0 `" {# ]2 d' e% \• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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4 y' H! j8 M; G  [. ^* `Spanish language abilities are an asset.
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& |+ j' C. v6 f; W8 DTerm:

9 W# N; K1 a, `6 lThis position is Permanent part time (20 hours per week during regular office hours).

$ {' d, X- G/ d! iStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

7 z9 U7 a( E- k! k3 \Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org