Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

2 s& q% C, n" L$ SChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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1 q; U: F: m+ |# T2 N( @3 oKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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$ P$ n: Q* E2 L3 T! {• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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1 i# v  W  ]0 a! A, k4 `* {1 P7 m• Manage office technology software licensing and hardware maintenance.
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, l" H/ G9 ], e) b3 ?% O• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

9 g+ W+ q# X, H, p7 Q• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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Key program support duties

International Projects and Public Engagement/Communications:
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% Q; f. H* f$ A, ]; h8 p• Maintain inventory of communication materials.

6 q. `& i  p; u, S/ }/ R, I% Z0 e• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.



; y! x  Z3 M% i. J) A/ v• Support the management of requests for CFCA information and resources at public events.
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& J2 L  v, m" S5 M• Compile information packages for fundraising and promotional purposes.

) W; g. x6 H' d4 \) Y) x• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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/ T$ n# `! v# }  W9 f• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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5 G# g* X! J+ w2 U% C8 S  v4 b, [( s6 xFund Development

• Provide logistical support for key fundraising events such as silent auctions

7 f, P9 `. \; v% \- [• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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* I6 V; _4 U$ }+ O. R3 Q( F+ {Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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' V1 A6 W; ?% dTerm:
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8 Z% y; A/ e& v- @6 z6 ]8 J1 tThis position is Permanent part time (20 hours per week during regular office hours).
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! k# E$ z' t9 s' `& i$ ]Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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: w) U; V2 i# ^( e* IAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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1 p+ f9 J: v, `: c8 C  l3 PPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

  N$ ~, M4 q+ y: G. L0 D& r- KWeb: www.changeforchildren.org