Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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9 ^; i; @6 E; P& J! f  SCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

4 F  {- o  K4 }. l" dKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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3 ~, K: y1 t9 n• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

  u) F! K  _  Z8 c; \• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

2 m4 |) S3 T$ `; `) ~0 [1 ?' h  @• Support effective internal communication by recording and distributing all meeting minutes.
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! B8 U% F' z) H: g8 m' D& G+ h/ J6 N• Meet weekly with Program Managers to define priorities.

  h) r2 `7 M8 o* _• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

, I* s; R1 A4 D$ ^• Manage mail outs for fund development or education purposes with support of Program Managers.
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( f6 Z9 K! j: q; x5 v• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

Key program support duties

International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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( Q, d% }; ~* O• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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• Support the management of requests for CFCA information and resources at public events.

* }, T+ a( T6 B3 B• Compile information packages for fundraising and promotional purposes.
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4 I1 `+ [% o( O" x2 k+ ~3 X• Manage database and support distribution of print publications.
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( V0 ~7 K* D0 C! P• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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' M9 w1 B* J7 \0 H9 @* z8 ^( K% _Fund Development
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- X0 |* l5 |/ x8 U+ `• Provide logistical support for key fundraising events such as silent auctions
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' R  \; n* U" I1 z$ p8 c4 f• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

) x$ J0 j0 h, M0 l$ u& Y; H• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

' q2 g- X& c- e2 r7 j8 ?• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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! U6 K; l+ Y, VSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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Term:
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- b% E4 Q4 L! P/ J# AThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

8 l& j# K5 N" @Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org