Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

- o/ }5 M* j8 G% o8 w: qChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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: ?% y" `0 n' I, P# @0 zCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

& V' q7 w9 l; z4 g; M• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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2 ~5 Z: k5 _3 r" z4 E4 `• Complete data entry in various programs.

. W6 a* p# A5 H% w3 e' `9 z• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

9 g# U; x: a1 D+ g' d' t• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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  j; c0 x9 l+ R- [% u5 r9 a3 K% A• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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1 v) Q) X2 t# J' }: S! ~• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

) H" z4 L7 k) t$ L0 r5 s• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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& ^; C, A2 W/ s" c/ W( B' g& S• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

Key program support duties
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International Projects and Public Engagement/Communications:
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. P  f) Q7 s8 I! R( Z( g6 D• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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  s8 F% Q3 I5 Q( _7 i• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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8 B4 I2 C% O( P4 K  w. K• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

! E) d( ]$ Q" i• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

( Q6 B& H  @. }0 a  w2 s• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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% }; d6 g5 Z  ZFund Development
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6 {' y" C  D. h4 x% l• Provide logistical support for key fundraising events such as silent auctions

' \/ ~3 H7 k8 V) ^; E& o8 j• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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; q* s) X8 [! h' ?Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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9 A3 F" t) k( X' A" \' \Spanish language abilities are an asset.
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Term:
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  r! E1 m7 B  n' h- O, ], ^This position is Permanent part time (20 hours per week during regular office hours).

, C. e8 y0 c% i% c& M9 VStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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3 A9 e3 d' N6 h+ fAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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- z. d- D+ a, w+ i: K5 |9 ~# y/ ~/ pWeb: www.changeforchildren.org