Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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3 }3 f" R3 r- |$ _- q; kCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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3 K7 w- V5 l* K- }5 m5 a• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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9 A% z! z& f' w; J# E5 w! l4 s. h• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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' J; J0 ^$ R9 A2 v) N7 B% r" q• Manage office technology software licensing and hardware maintenance.

, m0 K! F( n- f7 B. J• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

6 |2 O8 j  \3 P3 T4 m& O• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

Key program support duties
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International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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% K5 z9 p! B$ b9 H• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

/ _* t& w" h* p, e• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

4 K: T" u# K: j# p" b3 v: I9 ]3 {- h• Support management of online publicity and communication tools.
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: S/ \5 ?7 n$ a. i! u2 l% f• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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- R) Z$ v  J" L# Y% y$ Z• Support the management of requests for CFCA information and resources at public events.

% t" v. ?9 O/ Q8 I. r8 _! X• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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+ u) l' @; I3 N6 e' ~: [! R9 m0 F" ~& rFund Development
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) [* F: r* H  O5 F8 }: g+ d• Provide logistical support for key fundraising events such as silent auctions

. ?6 x2 N- F! Q7 z0 s" x$ S• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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/ e# F( R. A$ i  \) k• Support logistical work required for CFCA’s Annual General Meeting

' F# ]" f1 m4 H+ m4 i• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

! @% t. R2 B# n) QSpanish language abilities are an asset.
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# K; v! \* ^% I& ^. Y# Z: K7 wThis position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

& [  k3 [9 z- x, k: R/ I: lThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org