Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

" N; l* f- D' U5 h9 ~; U, f' l• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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8 r% n. k& H) |  C/ \$ L, \: y5 c9 _1 \• Complete data entry in various programs.
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& s1 w* q0 P) ^- E• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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  [$ @/ K! [0 [$ i) K  e& j/ q• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

% \& M+ x% B3 @, g* k$ ~• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

( d8 z2 Q3 G! C- Z) A9 N• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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2 j# m$ W9 g% Y- y) M; @• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

2 L* d7 m6 @4 _5 Q$ [5 h5 ?, h• Manage mail outs for fund development or education purposes with support of Program Managers.
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+ L# E( p  b4 F0 F0 E• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

Key program support duties

International Projects and Public Engagement/Communications:
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; s' A5 f1 f6 W4 W• Maintain inventory of communication materials.
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/ y7 W% w7 J0 q8 \• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

  P( y* X# Z  L/ V- G3 d• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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4 P- V' J* M* c+ D% M' j% C" e3 S, t• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

• Provide logistical support for key fundraising events such as silent auctions

4 q) d( a+ e4 P9 Q; I• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

1 \3 f7 K0 `- f  J6 {/ ~, R1 a• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

9 P4 P' I& x6 S' nSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

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This position is Permanent part time (20 hours per week during regular office hours).
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/ L' q) \! h# F( i- kStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

  E  {7 j! @3 s5 i: q: U. {0 sThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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/ f' ]) ]) u! H( b- F3 dPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

# e' ^! I1 Z& s" qWeb: www.changeforchildren.org