Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

- {& Z9 l! G. pCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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2 P- }/ P; a! j6 C% WKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

: |4 K0 G& t# h0 K4 Q  A$ _• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

! Z$ e) v9 ^. e  d0 ^4 ~• Manage office technology software licensing and hardware maintenance.
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7 H. B' Z; J* N  m& ^* c# d• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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4 G5 t" J/ o/ l$ f; _: o5 |• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

/ b4 `* L* B; |) k: W• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

( b/ q7 a) s( L, }) Y" c! Y• Perform financial administrative duties as required.
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Key program support duties
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International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

4 V; M4 \+ W& O, Y• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

& }( ?6 V3 K' w5 P; ]' }• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

# c' ]/ ]; M% F& w: A5 d0 V• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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+ n( y! {  G0 c• Support the management of requests for CFCA information and resources at public events.
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3 z* I6 i/ t$ A  P• Compile information packages for fundraising and promotional purposes.

. K0 }' \+ e+ d: a0 Z• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

! K+ U9 c2 y# x0 j• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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! w- R$ h: q" X. H; G* |• Provide logistical support for key fundraising events such as silent auctions

, P0 K: d; R! f, c* l$ d/ L# L! ]• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

+ U# `2 p8 H0 K& h) a/ [" C• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

; T, z( L) q+ s2 @$ @0 P, mSpanish language abilities are an asset.

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This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

9 S  q2 H' {1 R9 K* L* {The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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! {+ `4 D/ O: x) _2 O5 f4 BAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

; k* h# F; N# VPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org