Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

, X' R' A- c2 JChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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& S$ ]% z: Y  _( U  B# H3 RKey administrative duties:

+ w' ], U8 H2 B( ?• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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) p. r4 x% {2 K- X- C& e6 T" X9 D' {• Manage office technology software licensing and hardware maintenance.
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2 o: `% k) o9 [; O• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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) x* e& A. a2 k' x8 U# \6 C) \• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

% }, r3 L( j/ m4 |  z3 E• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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0 _$ w7 G5 u; b' s$ F/ W  i/ ~• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

. \% o, O! _: C2 v1 VKey program support duties
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International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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1 O4 F5 E6 a# ^3 k1 {• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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' F  z" s& [! R* E9 U• Support the management of requests for CFCA information and resources at public events.

8 u: f! K7 e+ _& W6 N! X: c  p• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

% b: a1 {1 R% a5 d• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

$ E3 @4 m2 Y, g( T0 \• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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7 I$ I, @3 k; N* P! ySkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

" d) T3 Q% @% A, oSpanish language abilities are an asset.

' m+ x6 E9 b, q  X1 h: D! I4 ^Term:
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This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

' ~- ^& u! z: m, FThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

* \+ d$ f  U9 ^4 g3 b5 gAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org