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[招聘信息] Employment Opportunity at Change for Children Association

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发表于 2009-9-16 11:09 | 显示全部楼层 |阅读模式
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Program and Administrative Assistant
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* t! U( T) d3 C, ^: V- Q; M8 vChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.) H& y% W: J8 E3 M4 S
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.2 \: W/ d& Y  `& V# M1 w8 b% M

/ L$ k/ |* p; F4 I4 Z0 ]Key administrative duties:
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5 P/ }1 L; T( l) _# Y- Q+ A7 r• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.. X# G& B4 ]$ J" H" o. o
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• Complete data entry in various programs." q6 e7 ]+ \) I, Z* W* O1 e# S2 ]

% Z1 S- f1 Y# U* {' V* k( C# v• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.7 B( l" C8 j2 H2 `9 j+ m
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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: k, a6 N1 x4 C( S• Manage office technology software licensing and hardware maintenance.
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# d0 _( N4 J3 ~2 _2 V# L! r• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.+ o- |; v7 }$ u' S+ }# @

$ ?+ `; S2 t: C• Support effective internal communication by recording and distributing all meeting minutes., b3 R/ U% B  ^5 R, l. C

: j  v' D1 p' i9 k  {• Meet weekly with Program Managers to define priorities.( ]- k+ i  ^+ q0 s: n$ }

. m0 s% Y/ p* a5 p6 F; i- k• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.5 Q9 t9 B$ L8 L% R: }1 v

7 \) }! `# H/ j, Q• Manage mail outs for fund development or education purposes with support of Program Managers.  p% E2 t8 ?# z7 V2 H8 k7 X' ~! {

7 e6 Z$ w8 R3 }: ]8 p2 w• Support maintenance of Human Resources records and the development of employee handbook.. C" r8 G( }3 t7 }+ Y: y

& y7 ^! {8 U  X4 X/ j• Perform financial administrative duties as required.
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' p8 h  k% a# i: j6 RKey program support duties1 X- Y& Q9 l7 v/ y: E0 \. n

1 W3 b# R* g% a6 ?International Projects and Public Engagement/Communications:4 a% `3 M; _. l0 Z
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• Maintain inventory of communication materials.
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  e: z) w4 I$ M. a• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.- M. O& h, Q& W# e) d
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.+ [4 ~! d8 J! a

& h) e3 G; P  C! i: }, H3 r- c• Support management of online publicity and communication tools./ r; [. T! n% f( A: }; r; {/ `
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.0 c% j1 i5 V- J& P. b, ^

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• Support the management of requests for CFCA information and resources at public events.% s4 T: i" V6 D+ z- f$ ]

6 ?8 D" J% k# {/ h• Compile information packages for fundraising and promotional purposes." j  @0 Q2 k: p; k

8 T2 ]( y- k5 H• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.
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" O0 p! O+ T) m5 J! ^) B4 d' s8 _! u• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.& }) @1 B  a+ Z" r& [/ u# m+ v. ~2 ]

; [; v! p9 o" b4 {2 `Fund Development  S  Q! N. Q) F3 }; @

, e+ W0 v7 }$ p  ~6 C) Z0 ^% l. Z" T• Provide logistical support for key fundraising events such as silent auctions8 c! |. t9 F2 S! f+ P7 Q8 Y
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.4 E8 B* T5 y% X
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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5 _  l5 k- ?5 \• Support logistical work required for CFCA’s Annual General Meeting2 j7 \- q2 k1 x- F0 ~4 h
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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- J) L1 v) B- u% w  b! p$ fSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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' [. _8 ~& h2 G+ `6 }! XSpanish language abilities are an asset.
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Term:
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This position is Permanent part time (20 hours per week during regular office hours).
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5 V  m0 u5 _; n+ g: EStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.5 K$ r7 A. V8 Y1 K4 B9 X  n5 y/ a

2 H* P; n; t# A( MThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association, Z" S% B. B/ z0 C# I% j
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H31 M- [& s5 D8 K, f
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org* M& Z5 ^$ S2 v2 S) K0 y

$ a0 R) B7 W' f8 y8 oWeb: www.changeforchildren.org
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