Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
$ s+ e, P- |( P7 {4 H* P5 y; R. V
Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

. s4 _" n! F  J5 s) n: V1 d) D• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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0 m9 e+ x" s" e% y- ~) K• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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; r4 \/ {! P( v+ d5 ?• Manage office technology software licensing and hardware maintenance.
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( j8 ~; Q( u( T8 q0 @3 t• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

7 b/ K& B5 Z/ {4 `6 t• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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8 z4 b9 l/ S% l7 N• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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Key program support duties
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; t% o5 o) e# b9 }2 U3 lInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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0 j1 q, @1 E  L! a; C• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

4 v' N: E6 L; B9 t, T• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

; [! y- k( L- F7 y. X• Support management of online publicity and communication tools.
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: e0 x2 n' l, {( d0 H2 m1 G% J4 \6 F• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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) B* ]7 V: z7 ?/ v' S+ I' }• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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: e  `( v4 Q/ ^! f# B& s• Manage database and support distribution of print publications.

8 u, F* `) R5 I# K• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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& s  a2 }( }+ D) c# S7 v% z: f9 mFund Development

• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

( q& b. S. d3 y6 m' R  c8 i• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

& M% x+ z( [* T( ~" b; ?# Q• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

: ]; ~2 j8 G! u+ z2 bSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

- q3 X# B" [$ K" mTerm:
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This position is Permanent part time (20 hours per week during regular office hours).

4 Z" F/ Y; @( J6 D7 fStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

" J  |! i0 A% k5 e$ TThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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$ v4 T* s0 V' e% M( tAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

0 s( P4 l- E9 S; ?; J8 ~Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org