Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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4 o6 P; V) x, LChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

/ z* D; l2 s+ T& N, t8 B; P' FCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

6 C' J3 G* \7 [- B• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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- ]# T7 p4 M4 G, P4 R6 z$ n• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

/ u2 H: |4 X8 i* o+ O3 O• Support effective internal communication by recording and distributing all meeting minutes.
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. r! L8 P  J, l1 ]• Meet weekly with Program Managers to define priorities.

" P; |# {4 t4 M* n• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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6 H4 T3 S) }! Z/ E8 _5 r4 e• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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. a9 r/ i9 O1 }/ w• Perform financial administrative duties as required.

Key program support duties

( a" ?& K# @+ e* F) l- jInternational Projects and Public Engagement/Communications:

' Y; m" ~1 v# d# s  O• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

$ F* X/ f+ y7 Z. g. q, e- g• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

8 U1 |2 z! z5 M2 @1 f% V• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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& v1 [3 _6 s( T1 n. U' G9 [• Provide administrative support for public engagement events and mail outs.

; r; z: X; `' {. q5 l• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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( y- n& v0 z  J+ XFund Development
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) s1 h3 _. b  i6 ]& u# r* G# J• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

3 W, ]& G9 L/ v6 d1 L- d( f• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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! ?  a0 T0 E" a9 b) w2 C$ ?% _" P• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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: b; R% M* Z/ p! }  P8 WSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

! _6 H  U" A" T% ]: mSpanish language abilities are an asset.
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Term:

This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

& r7 x5 d( y) p1 _, k3 BThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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& n1 L+ x8 ^% s1 P4 BAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org