Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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1 s9 J' Z; g' ~  Y" ~Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

6 B. c3 B4 R. H, q• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

( T: O: M3 v. C- K5 ?, @' X• Meet weekly with Program Managers to define priorities.
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6 F7 t$ u( B# b+ F6 x• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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, D, I# M* Y; s( K) ?! u  Q• Manage mail outs for fund development or education purposes with support of Program Managers.

4 {/ V/ Y) x  y; x* H% d' r• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

Key program support duties
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International Projects and Public Engagement/Communications:
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5 x4 V  l! @- K2 h$ H$ U8 N+ w: }• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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; r9 I, |8 B* w6 p• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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+ m& X0 S4 |6 n4 M" y, j7 c# c/ J• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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! e/ `5 G7 t  U+ p2 k) [• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.
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/ n& H, r) k) ^/ R3 L) {) E• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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" N2 M' C* s' O5 t• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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% e. U8 \3 W: w' [% O% j; d' y• Assist in administrative tasks related to donor recognition and event reconciliation as required.

4 Y1 F1 e5 N" b( ]Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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* y0 l# ~/ I3 q- L* FSpanish language abilities are an asset.

Term:

$ {, ]5 n9 q& U! u( [This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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& I+ o, U/ `' u% E8 k6 Q; ~Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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! J  z, H% t: fWeb: www.changeforchildren.org