Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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$ w' A  Y# I; m: G% ^" UChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

3 w; n7 [9 {: H$ j• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

! Q1 v9 h' b" [+ D• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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' H: v* B: ?8 @9 V+ T9 f( x• Manage office technology software licensing and hardware maintenance.
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+ ^& ]& g" T* r) {• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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  D$ w4 `; d# X& q• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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9 q! x' _5 X1 ^$ c. ?• Manage mail outs for fund development or education purposes with support of Program Managers.
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% [& [1 ?! ~+ e- n• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

Key program support duties

7 S: B% T7 d  ^! s0 X  AInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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# p( Z6 K+ w2 P. Z• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

9 l* J& o* Z* n/ t! q• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

4 m. V5 i  p' a+ J7 v• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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; w9 v, H3 ^' {% `Fund Development

- l8 c1 x7 Q% D• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

7 l! P; q, J& ^, G* _6 `Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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; N4 K5 o3 F; d. q0 j! X3 f9 ~Spanish language abilities are an asset.

Term:
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8 h2 [/ H7 L* s; G, l9 T. |1 @This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

: g) u$ s1 e# X- ]5 d8 I- zThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org