Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

* H: t6 f' q9 b/ uCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

0 f+ E0 ~+ V! z% S1 l0 k4 lKey administrative duties:
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( H' l) m; d; m* O7 `* U• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

4 D  q' p- v% x- Z! i9 ~4 e• Complete data entry in various programs.

6 f; {0 t% ^# K5 q- {+ o, k( x• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

+ `2 p7 {  d3 z8 P8 x• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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5 Y" \0 j! t3 {% U. e6 Y• Manage office technology software licensing and hardware maintenance.

7 ?0 @" y' y* X6 c  G5 u. C• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

, R  \8 r8 }# U1 k• Manage mail outs for fund development or education purposes with support of Program Managers.
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! f5 ]( ?) [! q2 {8 O6 b3 }: v: ]" e• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

Key program support duties

& Z7 F- @2 ^) d' KInternational Projects and Public Engagement/Communications:
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5 ~8 q5 `) ]3 W. B# \  X& C+ j+ G• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

7 U7 D: ~( e2 _* z0 N+ ~• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

: \: F8 S) t6 f4 a( b5 M4 r8 X• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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" P. S  ?1 M. I4 w' }$ Z- [• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

  K) X  {$ Y" ?; J7 O" e• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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• Provide logistical support for key fundraising events such as silent auctions

/ M  W4 c& ^, K4 O• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

. }8 F, B+ Z4 d  l! g) K8 Q# O( ]9 z• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

- h. d+ p6 o3 o$ |% ISkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

, K' P! _" `9 ?" T* F8 Y+ v5 ^Spanish language abilities are an asset.

- K, b& m/ B+ V- I% S6 Z% [Term:

This position is Permanent part time (20 hours per week during regular office hours).
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( i; V  U4 C) [5 o( t1 d5 M$ _Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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$ p! F( H* ~$ ^) g$ B1 y) m. CAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

  L3 `9 a/ G- G  \* w. MWeb: www.changeforchildren.org