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[招聘信息] Employment Opportunity at Change for Children Association

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发表于 2009-9-16 11:09 | 显示全部楼层 |阅读模式
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Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.) C+ @* H( G5 u4 L( S+ F+ I. j' [
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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7 R- C. `# G) N; aKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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6 w6 m' A8 K( q8 l4 j& z• Complete data entry in various programs.( ~* w+ [$ E* E" H4 B  G

5 i9 W* Q  D* A- {3 Q4 I# Q• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.2 s0 k8 i7 W4 e$ C, v
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.! V2 _5 i" P" |+ P9 Z) s# i4 N
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• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.% }! ]. u- s! T- X, X2 y' s% R

, F' d* D; p- I/ Z, w1 v0 E• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.0 }6 S* \: w2 o+ R' N

# l8 u4 h( Z( A• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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$ W# }9 d8 Z* H9 \7 i$ o. d1 E; k• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.* U- k+ j" \' i

: S1 j6 j" u! I* L" q• Perform financial administrative duties as required.
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Key program support duties( K: C6 d# j" S& l" r+ a( q
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International Projects and Public Engagement/Communications:
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5 p3 o1 `5 D0 _( g1 E" s7 _7 V* \) }• Maintain inventory of communication materials.9 J2 X9 A* d" b5 c) [$ A2 L1 F
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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* v* ~' C7 Q( O7 J9 }* Z3 g; C7 |• Compile information packages for fundraising and promotional purposes.
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9 p; p; D7 o4 j• Manage database and support distribution of print publications.# [  O% P4 K% o+ H) Y! x0 L- J

8 P7 Q" b$ V; N" Q  w• Provide administrative support for public engagement events and mail outs.
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6 v5 B4 K+ ^, [• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.8 h! g+ n5 V- J8 m/ ~
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Fund Development6 \$ J9 y# W* x
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• Provide logistical support for key fundraising events such as silent auctions# }; }. O# C8 E4 o0 T8 z- Z& ~8 v/ _" d6 z

9 W7 ?7 d" g& ~5 K3 ?! r+ q9 ^• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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, Q$ U+ t+ u7 y# N$ H• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting) B! ~0 l2 @+ f- k- l

, k; i% M1 ~0 N* V• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.9 U  w3 B6 Z) f& d0 \2 m4 A2 I

: z0 ^! T+ w( J: q3 S" DSpanish language abilities are an asset./ x7 B$ S# g: P" u' p% p1 O% D

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This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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6 |7 [1 T8 K3 U# y2 [5 V$ k% FThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association) C" a, y# ]/ o* `: E

5 {9 M+ D4 w, L2 hAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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