Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

7 q( m3 _: V9 W' _CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

; x6 Q" I. ^! L+ U• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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2 P. ~/ I- S3 f, C2 H• Complete data entry in various programs.

" H8 o( w% ^0 `% U' m, {6 N• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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2 u+ I' z7 O- |4 |• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

- A# [% X! m' D1 F  ?9 w; K• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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3 w  d8 I. i& q& X# E; u• Support maintenance of Human Resources records and the development of employee handbook.

9 E9 G, R& Q2 L" r5 U1 X/ b; A+ g$ F• Perform financial administrative duties as required.

Key program support duties
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+ c1 J# R& z; Z4 ZInternational Projects and Public Engagement/Communications:

9 j+ j: J5 I# g9 {9 L( y' h• Maintain inventory of communication materials.
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0 P8 Q0 t, ^" a+ @( g! a• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

5 Z2 S% u1 r4 j• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

6 F& t$ P3 C; l0 ~# \& V' ^' Y• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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; }* w* \' j& U$ F' S8 Z0 g# x• Support the management of requests for CFCA information and resources at public events.
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! ]0 G6 H; k: q& _2 l* J( H• Compile information packages for fundraising and promotional purposes.
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2 p* K7 C: b7 U0 T0 T% H3 ~9 M• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

' e9 C! Q0 I. ?% f% \• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

* F6 ]* f# G) \: C- }• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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Term:

This position is Permanent part time (20 hours per week during regular office hours).
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' Z6 x, \! x& JStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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8 Q$ Q' w; w( d- U! WThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

( r$ i* f+ v4 ~3 kWeb: www.changeforchildren.org