Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
7 M4 e9 U/ c: p, L
Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

& a3 h: S% n2 o3 [6 X* t" ~. yCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
- W3 B7 v- r# }/ p9 _
Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
5 I* c0 r1 P, [2 M* c$ l1 B
8 D/ p8 j$ q* O: _. M' z) L4 O• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
- o3 ^7 k* R# x2 [3 K
• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

" ?4 b, ~7 T( b( P- |& X3 f• Manage office technology software licensing and hardware maintenance.

3 [- N5 n+ w# G6 s# X9 X- I• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
4 {, ?9 t$ s& L( c+ n" [+ W8 p
0 O( M0 b! k  M  e! ^9 G• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
/ Q7 S* A' f  N( S" G
! f( x+ {3 K% l$ A! W- n* b" T• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
" @9 F. B& u. t$ {
# t' D* ^* G' |; X• Support maintenance of Human Resources records and the development of employee handbook.
0 }! ]8 T' u7 |: Q/ k8 R5 H
  |) `3 {% L* K( \6 m+ P. }; y" L• Perform financial administrative duties as required.

' l, K6 g( W2 O8 ?4 I( B4 QKey program support duties
( k2 X7 Z$ d; z
International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

$ w+ U2 T# B# P2 V$ ]: r4 C• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

$ }0 W8 l) }! j1 T+ t3 a• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
( w! E. Y# Z% C2 J) E# k5 M! F
# [- N) ]) h9 k2 s2 D• Support management of online publicity and communication tools.

' A9 M8 P( L2 [$ P* Q• Support the promotion of CFCA events in Alberta through online and print publicity resources.

: p% d  P! R/ L. A9 k7 z" R

' \+ L5 B# q# Z1 ]+ i- A• Support the management of requests for CFCA information and resources at public events.
$ C  k% Z- X. j2 G8 a/ F
0 H7 G( o5 p2 F! g8 [% U" E! e' T• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

$ a, ~1 d7 E+ U• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
' {$ Y1 i0 q1 E) O
' v: T& E" Z. S2 ^8 ?0 ^2 V6 ^Fund Development

• Provide logistical support for key fundraising events such as silent auctions
1 h! T! y' I0 {! c) z* F- D
) C2 J) F; S1 d* T• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
8 j4 C7 G+ [  S3 j- U( U/ j
• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
# Z3 f5 Y& R: z6 [
+ O$ `4 a2 S- }- k  Y1 E% m. p# S• Support logistical work required for CFCA’s Annual General Meeting
( F  k+ f% Z( _2 Z% u
• Assist in administrative tasks related to donor recognition and event reconciliation as required.
( R. y* n( h# Q$ \6 O
+ s8 N+ J7 L' a2 B  W7 a7 RSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
* p% N3 B! E# ?% n. w: D3 Q% ]
9 p$ T$ ^" s. m  ]' j7 {/ OTerm:

This position is Permanent part time (20 hours per week during regular office hours).

6 T3 k7 D7 P9 I+ [  z; ^Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
: n% [) Z. j: z& [! M
  T. n0 L! M3 t) c; l1 ?) FThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
) J' ]/ ^$ v9 V& Y8 [
; q0 z1 g' K. Q* J! pPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
9 i: T& k* P& y7 h  e' W' M: i2 y" [
Web: www.changeforchildren.org