Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

! |( A% ^8 |0 k; B. r0 S( B3 a) NChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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2 ^' d0 _+ T) |" F, H1 ]2 R" E7 f  ^• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

& I* h/ @9 \2 f/ ?  J) J• Manage office technology software licensing and hardware maintenance.

4 f' Z6 s& Q  r7 I9 r' h$ G• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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+ `1 P- n7 y- W• Meet weekly with Program Managers to define priorities.
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8 t+ {% v1 N/ |) A• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

+ {9 T7 J5 U5 i6 A& U' ?5 G9 k! y• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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4 v& f. ]+ x' H' ]: R; FKey program support duties
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# @% v* R+ G* V1 ^0 X$ D# GInternational Projects and Public Engagement/Communications:
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* D3 e' ]8 \. e: p' k! L2 A• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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" L3 c( a: b6 m8 L' k• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

% |& O; e' j% G" z6 j! @• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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% d0 q1 a1 Q- k" M7 ]9 qFund Development
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$ S, ]8 d$ g; P5 G! f• Provide logistical support for key fundraising events such as silent auctions

! e3 R8 ^9 z7 t7 u! K3 Y. B• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

! a" {, x. i/ d+ N! \• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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+ _. f- y( L* ^1 N4 l6 vTerm:
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/ Q; ?' L9 j1 j4 z! _3 p- [! bThis position is Permanent part time (20 hours per week during regular office hours).
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! C1 D& f, ?2 [" O$ b" U( B/ @: bStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org