Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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2 O$ l( `5 l9 R1 q" v0 }3 _• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

. p: v3 \- t" P& `' r5 j$ ^" Z• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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  d. Z  E. v& P3 y' R; L) k1 Z* Z+ V• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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! L% H) X, q2 M) R: m" J5 X• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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8 Z5 s7 S, n: H9 }! O• Support effective internal communication by recording and distributing all meeting minutes.

7 h! c" ^9 l6 |+ p' \1 r" e4 F• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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Key program support duties
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International Projects and Public Engagement/Communications:
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9 U, O6 A9 ]1 {) [. P) Z9 U• Maintain inventory of communication materials.
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, S4 X1 x9 H& T  F, ^3 O1 a' Q• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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" s% K7 N$ j# }. e  j/ N. C, b• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

: R& ?# K! U: {. k# s8 {& {• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

, |  Y# [8 @0 {2 S# X) C& f• Provide administrative support for public engagement events and mail outs.

8 O0 |/ V) ]3 u& K• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

- o- V7 C$ ]& M5 X; FFund Development
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• Provide logistical support for key fundraising events such as silent auctions

7 b1 I9 Q# u+ Q! D! P: B• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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/ D0 `* ~, Z: |7 v/ I% G+ L. N+ \% m• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

$ \) Z1 j: ~. X1 T% f7 A. C& r• Support logistical work required for CFCA’s Annual General Meeting
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$ j! a" u! b( t& P# B& s  o. P" s• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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& A3 s$ R: a% {0 ]Spanish language abilities are an asset.

Term:

This position is Permanent part time (20 hours per week during regular office hours).
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- Y6 R! ^  M# ]& fStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

& M1 `' O, x* y. C/ fThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

! S  f, _& E" L7 U8 mPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org