Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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. ?& p2 A5 m* \, Y) |0 p) U+ ]2 hKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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( j: r. |  @& v0 V: h+ I/ N# h/ a• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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. T" B: c* O; x• Meet weekly with Program Managers to define priorities.

' H/ ~6 k2 `2 t- T( {• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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: n* p* m3 U7 p% d! |• Perform financial administrative duties as required.

Key program support duties

9 p( D+ P+ {% j4 XInternational Projects and Public Engagement/Communications:
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* j2 ?) h9 m+ r. k• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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  W; e( }1 D& c0 ~' n  G• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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5 m! n: l$ X9 Z4 y3 \• Support the management of requests for CFCA information and resources at public events.
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$ \( `+ J6 q. h! z7 Q• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

2 x: e. s$ g! n! R7 n• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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7 |( b/ n& \1 q/ |5 L9 p) T, YFund Development

7 Y! n$ j0 z/ L• Provide logistical support for key fundraising events such as silent auctions
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' Q; J" C0 R" v6 D  ?• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

6 [4 a4 n) b; y6 r1 m8 u2 k. `# TSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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Term:
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& g8 T3 R% A6 U& Y1 ~5 S/ LThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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3 {# j/ s. M1 N5 w  t+ ZPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

5 {# M/ c5 Q! c8 p+ T! f! F/ s, r3 XWeb: www.changeforchildren.org