Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
. S* P4 g$ D) t3 f" `! d
5 D2 K/ q6 {5 E' S' rChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
; w' R; r& r. p. h; J% T6 p" Q8 u
' p6 m0 X( M! G, q" f% @2 h$ F! _CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

4 [) \  L" v# \0 q" o3 r# N, XKey administrative duties:
- J* C. }/ H. J) p2 Y( v* g
• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
7 W( J& P- j) t, Y4 e
- K$ @0 G5 x( k% [& D0 e% [8 ?* m• Complete data entry in various programs.
" X# m# k  F/ r- `4 u
• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
' o" J1 Q* w5 n) Y2 N* v& s, v
• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

  v5 s9 q# T" E! `) ~• Manage office technology software licensing and hardware maintenance.
3 U6 e8 [/ u# _  P2 B9 D! ?4 Z) b
6 Y" u% X. ~" E• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

: g3 A+ \" X( b9 v' {" ]• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
, R9 j' c7 e8 x8 `% o- g
• Perform financial administrative duties as required.
" {8 ~& z) _9 `2 _
Key program support duties

$ c" ~% {- F; _; `$ dInternational Projects and Public Engagement/Communications:

1 R0 R" F5 z! g: ]0 b- j2 E% z• Maintain inventory of communication materials.

8 P7 f9 h8 N! I• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

( |+ _7 ~: j4 [. Y• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
6 `3 _* u* @' F( h
0 _  F% A7 }( c) o; h• Support management of online publicity and communication tools.

& n3 e* z* D0 |# g• Support the promotion of CFCA events in Alberta through online and print publicity resources.
# U) Z" w5 ^3 Z% T5 f
% p7 v% q; O$ V2 N

8 c9 M6 x6 n( x• Support the management of requests for CFCA information and resources at public events.
5 A' h$ Q! ^' q* M5 }% E, j! B* m9 T
• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
5 T/ E0 R2 c7 d' F* i5 C$ C, M% E
• Provide administrative support for public engagement events and mail outs.

1 b, B2 R; r  N" C( o• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
5 E: x* o+ V; {. M$ J+ H' x
Fund Development

( w6 w* l0 V( o• Provide logistical support for key fundraising events such as silent auctions
+ I  f' w9 G4 _5 @! p
• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

. @. ~# P$ s7 C; R5 @• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
" X5 J8 ^0 v3 H; A$ R/ E2 c9 ]5 N
• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
4 c8 ]  |& ]; u; b- r, L8 n5 J
Spanish language abilities are an asset.
+ F4 A# a% Z. Q  y
! o2 L8 D5 u& q" o$ Y# u0 KTerm:

This position is Permanent part time (20 hours per week during regular office hours).
6 Z9 x, P6 h; @
8 D$ t0 q+ ?7 lStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

" r) H  P6 Z- c. w0 H  WThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
. i; y- L1 E( B, t# K
Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
3 Z5 \7 i' R% g7 m+ n& t6 K
9 R( h3 W+ k0 GWeb: www.changeforchildren.org