Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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8 W1 Y7 M, s& ^% _0 |( v% ^+ T; M1 dChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

3 a9 ~3 j$ {+ D2 wKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

$ K" h8 X- c* r5 G& h, N7 E• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

# ~8 D0 x9 X. P7 _1 k1 U• Support effective internal communication by recording and distributing all meeting minutes.
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7 O. d  ~+ o, ?• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

Key program support duties
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; U$ m% h/ r- [2 h, I1 g# [' I2 a* [International Projects and Public Engagement/Communications:

6 a3 K7 T+ o8 W• Maintain inventory of communication materials.

5 u1 q7 ^0 v( I# a3 X) I" [+ |• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

  [) O- y$ m/ y, M0 `- t9 `! G• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

  K) s* v2 ^5 Z0 F* U. Z• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

8 r/ H  L9 [! H* p( e3 J• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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5 T' f7 i" s7 @• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

) s) l) u' F  n% N- V• Support logistical work required for CFCA’s Annual General Meeting

' [% k4 a, S9 c  A: S" p• Assist in administrative tasks related to donor recognition and event reconciliation as required.

$ [+ x; F5 i4 r- T9 q1 d* Z9 ~0 _Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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- @+ A. ~( \: ?$ N2 Y$ YSpanish language abilities are an asset.
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( m( A$ z& K# D) V, J/ F" qTerm:
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; w4 b- p0 h7 H% ^This position is Permanent part time (20 hours per week during regular office hours).
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- g& X* W  I  ~7 c7 r" E; nStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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- h# n7 Y6 Y9 w! _/ MThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

9 `& D; Y+ W9 A. WPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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4 m  \, I) D' X+ Q4 [Web: www.changeforchildren.org