Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

) Z, k' ^) n3 p  `Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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, R( l! }& a/ v) T$ B9 S2 SCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

% e8 p. S5 |- X# Q/ V: AKey administrative duties:

- b% a8 M% {2 \) M! a• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

+ M0 K. o  C9 ^% G• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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# l0 e# w1 r0 b' Q9 e• Support effective internal communication by recording and distributing all meeting minutes.

0 q4 L! G2 |4 O+ s2 d• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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, q) a1 |2 i) U# ?- `) }' x/ `' a• Manage mail outs for fund development or education purposes with support of Program Managers.
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/ |8 L4 x) T8 O: N4 E+ g2 `, D# q$ k• Support maintenance of Human Resources records and the development of employee handbook.

! i7 h5 J. i# Q• Perform financial administrative duties as required.

Key program support duties

International Projects and Public Engagement/Communications:

% p; R8 U  q* b. n8 Z• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

$ y* R, t) z& ~% T: N• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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) Y: g; f# I( z/ ~& l• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.

2 S4 x' P+ B8 K6 U2 f• Compile information packages for fundraising and promotional purposes.
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( s# R8 W5 s# G3 \! U• Manage database and support distribution of print publications.

  C4 p$ Q& r; w9 T- S3 h4 V2 I9 k• Provide administrative support for public engagement events and mail outs.
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8 r# u! _9 [8 o- x, M1 M. v• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

7 P- B! j& F3 n9 NFund Development
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' @' d. y& G5 h) R& k. }7 ]• Provide logistical support for key fundraising events such as silent auctions

: y7 n4 y/ s) Y• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

' F/ s" ?5 b- K0 ~* [3 Y# [% e• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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" ~: V6 `2 f6 W& _• Support logistical work required for CFCA’s Annual General Meeting

4 r4 ^8 P2 c9 U% O( f5 f) V5 B• Assist in administrative tasks related to donor recognition and event reconciliation as required.

1 `5 I0 i$ u3 a' }- Z  z/ KSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

7 v, t* Y" {' g* vTerm:

This position is Permanent part time (20 hours per week during regular office hours).
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# O+ ]: u4 n5 U9 G- sStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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3 Z% J# y) X! P0 h! V& N& C2 DThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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' ?; Z( V0 I2 P+ _( \( c9 [2 lAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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& D, v. T' U) |$ s  ]/ Y" x2 bPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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$ v$ G( n8 D+ b5 M8 n- W. oWeb: www.changeforchildren.org