Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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) \2 k( F2 |9 hCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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0 _2 P- i0 C" C6 r0 n1 m/ i9 s! ?Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

& r8 k: o/ J1 v. }" d• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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' I/ S" {% l7 G, i( D7 C• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

# |: W5 y! g; i4 l1 S• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

' o) e" T+ L* e+ ~" d2 [& i• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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3 Y5 Q6 t  n3 [) a5 I8 v- n• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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Key program support duties
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International Projects and Public Engagement/Communications:
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6 Y6 V4 a: a: ?1 _, B& S• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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; p+ W1 O& ]8 H' e• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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# o$ q1 f* @) Y/ q6 @: P• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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. Q3 V% Q' a7 t- \- Z( Y• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

3 I$ M5 ^7 m. O# w- D• Manage database and support distribution of print publications.

7 _6 T. |4 U/ z4 ^# ]. I( h• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

# H; z1 O  ?$ {/ K• Provide logistical support for key fundraising events such as silent auctions

& t( Z, D: [& C• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

( P& `' C+ t7 T( q( Y• Support logistical work required for CFCA’s Annual General Meeting
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8 @) s9 H' k& ~- q/ d- y* i' E2 s• Assist in administrative tasks related to donor recognition and event reconciliation as required.

- r! x5 {; B+ T/ }- `* @' fSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

% k  @3 C% q# M. B4 }3 R  tSpanish language abilities are an asset.

- P* ]1 ]1 X* S: v, wTerm:

This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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1 J  ^. B# k$ i) `3 F+ W4 a  B6 ~The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

$ N6 p1 Z" {& r& E& q! nPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

0 ]: H$ n. I. T) S8 VWeb: www.changeforchildren.org