Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

: h1 d: q) f4 r% k! @# T: _CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

2 m( F1 a" g8 s& O3 u0 GKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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) m. X5 K/ O2 [$ K• Complete data entry in various programs.

. Q6 G( U! v1 l: j• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

$ G0 j: O5 s6 P" l• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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6 ~8 U) [' v; T8 q( G7 N• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

9 G1 Q5 a' r4 S7 I! ~• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

7 ^$ W! a" H' p$ N/ ~Key program support duties

& `7 N4 @/ M0 r  {1 I. pInternational Projects and Public Engagement/Communications:
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5 @. q8 E% y, u# L4 l• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

% ^5 F2 E) O# k) }+ R( Q• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

- p" x. P% ?: V• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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8 E  V8 v- k: Q1 ~6 `; k• Support the management of requests for CFCA information and resources at public events.

! r. p. S3 k* V3 f• Compile information packages for fundraising and promotional purposes.
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3 S9 y! S5 |6 N6 L  Y• Manage database and support distribution of print publications.
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: M* H+ d! o$ A4 [+ M; o0 ~7 U' {• Provide administrative support for public engagement events and mail outs.

* Q% t6 B) C6 @5 ]# V• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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+ N7 s  ]! E: X6 q( u" ]. m, HFund Development
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• Provide logistical support for key fundraising events such as silent auctions
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3 U& v; |; {) I  ^6 m* i• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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0 S1 u( N6 K+ p5 ?9 ^/ i: I+ P  h" SSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

; @9 M: ~- C# B/ M( F+ DSpanish language abilities are an asset.
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Term:
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# J) E& r* F; j- M1 V& ^) vThis position is Permanent part time (20 hours per week during regular office hours).
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0 N4 b4 G, B8 W1 h, I. rStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

+ p: O7 b2 _5 b  p& O- f& ~! @0 HPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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. t  M: ~  i9 f$ o; hWeb: www.changeforchildren.org