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[招聘信息] Employment Opportunity at Change for Children Association

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发表于 2009-9-16 11:09 | 显示全部楼层 |阅读模式
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Program and Administrative Assistant, M2 f4 [5 Z' T! s" B0 s: T, m
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.* I6 `# j) i+ o$ V, L0 q9 y5 Y
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.$ J5 \2 p) I1 x5 H0 K- Z

: W1 h0 w  x9 d+ sKey administrative duties:( l! u: A* l" J5 f

! t& J' l1 i- Z8 N  U• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.. R, V7 Z6 I9 u. a% I" }
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• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.$ d2 R! x  [" b
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• Support effective internal communication by recording and distributing all meeting minutes.: \% C- q$ s; {2 Y- P

5 w* P  {5 |' l& R5 m• Meet weekly with Program Managers to define priorities.+ K1 L% g% Y+ V% E, c/ ~

# E' _; d% b6 X: o8 D8 l2 W• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.$ Y! p! Y5 Y; Y' b

, s7 ^/ s3 z8 U  o* `" |2 K• Manage mail outs for fund development or education purposes with support of Program Managers.
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# m9 u* D; L, B8 K3 o: ]1 U( [6 o, p, q# H• Support maintenance of Human Resources records and the development of employee handbook.% c) X6 Q1 z( c6 V' J" E9 @

+ ?1 N  l2 r  d& }• Perform financial administrative duties as required.
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Key program support duties$ X5 {/ O* h3 \0 E$ V* A

% |9 \/ H' M; kInternational Projects and Public Engagement/Communications:
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2 o6 E0 |7 T, ]5 `• Maintain inventory of communication materials.
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$ m8 Z$ D$ D7 V# B# E1 |• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.5 J! y, g8 d6 v

7 O  O; n. ?8 U$ o" L4 b" ]• Support management of online publicity and communication tools.5 d/ A: Y( w2 N

6 @) l( v8 m3 e. H# C8 A• Support the promotion of CFCA events in Alberta through online and print publicity resources.! Z4 M" }" Q0 P
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: S, x: U6 @9 i4 g• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.4 r  N# H" f0 m- ^7 M* ^

- W& _8 D5 [* z3 q) c8 N0 ^• Manage database and support distribution of print publications.9 `/ v& [/ s. c  W

" Z: F6 S5 K# `# [• Provide administrative support for public engagement events and mail outs.
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3 v9 c0 ~4 \* e; W! u8 K+ U• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development& d3 w2 ~) t5 R( r& |
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• Provide logistical support for key fundraising events such as silent auctions7 @/ a7 e% m# u. s6 E
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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, ?5 S5 d/ Q$ J7 x$ }- y2 \, v• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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0 ]7 f3 X) u( S9 F- c& ]7 Q  ~- u4 a• Support logistical work required for CFCA’s Annual General Meeting7 D. V" l8 ?) a7 K
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.+ }4 d# s6 C% s( W  q) u/ B: p3 L
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.3 P5 }" X" W, v3 {, C2 U
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Spanish language abilities are an asset.2 C$ L$ U, o0 P% u) n; q! R, R

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: M8 m9 J$ i+ V/ MThis position is Permanent part time (20 hours per week during regular office hours).- V* I; z" w1 ]* f$ E6 |0 p8 J
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3/ `9 ^- s5 v) }" c) X
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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. z4 m) ^, M! w( e7 Y, `2 sWeb: www.changeforchildren.org
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