Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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6 ?* y1 o" F2 E9 Z2 \Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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7 p7 {9 q8 x7 z+ ?Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

# y1 C# m. g8 S4 p• Complete data entry in various programs.

, o! x: K: P/ }8 m% S9 Q• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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0 `2 S- r4 k7 @& j• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

6 ^: a* U' z3 {% U8 P• Manage office technology software licensing and hardware maintenance.

4 ?# z7 w) S% A/ E• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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0 n8 b& |6 h2 D• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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7 i6 _, C5 q' f! O$ {: j" Z6 T2 T• Support maintenance of Human Resources records and the development of employee handbook.
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5 p$ V+ l5 a1 ~" v1 W4 ^2 f' E- R• Perform financial administrative duties as required.

Key program support duties
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International Projects and Public Engagement/Communications:
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2 v) `4 `5 m5 g( @• Maintain inventory of communication materials.
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0 m& l3 {4 l. _2 d% G! T- K• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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• Support the management of requests for CFCA information and resources at public events.

9 a7 I4 a' b9 W* ~3 W* [• Compile information packages for fundraising and promotional purposes.

( j# R$ U: W4 @4 H! k0 E, L• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

( [4 s& \( X! D& `+ g• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

5 k& S" J: g' w$ K4 b1 h' G9 _Fund Development

* @5 @: J# r5 r& T: L. S0 _+ J• Provide logistical support for key fundraising events such as silent auctions

4 M3 `. k- z+ ^6 e3 q' z• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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1 P( o$ d+ N0 }9 O- r( [• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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, H, w* Q+ B9 R# E* T8 q  A• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

+ K7 q" g4 Q  v4 x; W1 f: ASkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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- S8 F5 h. ]" r; [5 D. ^  n  sSpanish language abilities are an asset.

, A  b. V  y8 f& u* V4 \0 pTerm:

: s7 g, K# g6 P% jThis position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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2 f9 _6 X# X9 H! u8 FThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

+ j, T, t% l7 T8 B" S0 b$ g" e$ KWeb: www.changeforchildren.org