Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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# ^3 [" }' u5 h1 D  n0 A, t% ^$ a2 ]Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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$ ~# ]; i  |0 X4 A+ y2 _, Y• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

( e# C9 n! d6 Q/ W/ E: U; N• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

. t  ^& l9 Q0 D8 }+ `3 d• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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- w# C7 a2 e9 T! P/ l• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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# ^: [" n2 q: h: R3 m" O8 o• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

8 L" `4 k) R0 ?. V* }: v. _• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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4 c: z! \- H& w" e6 r2 vKey program support duties

. w7 U+ T. T2 u( v: H4 @International Projects and Public Engagement/Communications:

* X  n. O2 g. u/ [• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

& E# M9 P4 ]( q1 g0 T• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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' @5 Q9 V  z5 b+ t0 t2 S5 s  d$ N• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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4 O- |1 o: \: ]6 n• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

  G1 V7 x( b/ M" h• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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! i5 U8 |5 c5 q) sFund Development
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• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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; B9 G3 U. T7 m: A9 G0 x0 V5 y. K" iSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

1 A, s; k& q: Z$ qSpanish language abilities are an asset.

Term:

This position is Permanent part time (20 hours per week during regular office hours).

6 I1 ~& t+ p* S9 e* c+ eStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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; ^  o- A; m) {3 p. iThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org