Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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# B% b+ u: B+ B" _CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

  T. W' P) s+ s% F• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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& O: d" D! O/ b$ L+ u- T# w7 ~. |• Complete data entry in various programs.
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7 w! G6 L# O1 I' N+ h- J& e• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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1 F" M6 x- v. P$ I3 s• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

; l+ T' e" G6 G! A6 K. J• Support effective internal communication by recording and distributing all meeting minutes.
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) N1 w: V& D5 u& R• Meet weekly with Program Managers to define priorities.

6 z3 S7 O2 H8 E- s+ p- F• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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7 V7 U* A: g! F8 h# x• Manage mail outs for fund development or education purposes with support of Program Managers.
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5 l& `; `, u4 W: u+ v1 Z• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

, O8 u+ H+ `/ M9 J  WKey program support duties
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International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

# b6 S% M- M3 O7 x# |' l5 K• Support management of online publicity and communication tools.
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2 M" u& j* _/ u& Z6 n2 t# l• Support the promotion of CFCA events in Alberta through online and print publicity resources.



$ Q  N4 C; q0 p8 s2 R• Support the management of requests for CFCA information and resources at public events.

( ^4 J0 y* {1 K, _  D• Compile information packages for fundraising and promotional purposes.

8 a3 G0 W9 I+ b) O& |. r1 k• Manage database and support distribution of print publications.
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9 @0 M+ c0 ~, U$ W7 L3 `& A• Provide administrative support for public engagement events and mail outs.
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& E$ n+ R, L6 ?+ s• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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" f# l3 o% Q8 Y6 D: s0 JFund Development
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  j) E8 s  @, g6 N• Provide logistical support for key fundraising events such as silent auctions
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  Y' h1 h/ d7 x6 j1 O& q• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

( t) q7 g2 ]' S• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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0 W& B9 F0 P, d5 B% j8 l' B. D• Support logistical work required for CFCA’s Annual General Meeting
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7 a( g; X, K: p; B. t• Assist in administrative tasks related to donor recognition and event reconciliation as required.

" n# B* ^; `& s4 g6 }* P0 A! zSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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+ e& m+ U& L. `% MSpanish language abilities are an asset.

Term:

This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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, o" y2 ~$ O. j+ S  w; JThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

9 ~8 F' S- J: ]- p3 @# uAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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$ k; A) p/ O. lWeb: www.changeforchildren.org