Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

3 I+ d2 D2 d7 I9 u" b. ?• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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) b4 I2 j! h& ?9 O3 S$ _& l$ c5 e• Complete data entry in various programs.
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% ]* X! ~; m. h9 ^2 }& L• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

% e9 C: ?# u, d$ B0 y• Support effective internal communication by recording and distributing all meeting minutes.
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7 z9 k- x7 A# W" ]( w& o* c• Meet weekly with Program Managers to define priorities.

0 C5 O$ ~; n* d, m, Z• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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: }* |* _9 a; [9 }• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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" I0 O+ X% z" l- t0 lKey program support duties

& m+ o6 J7 W( hInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

& O$ a8 F7 O3 i# D  K! Z3 v, v• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

# [) J( M  v# y! A' k2 m! j. g4 c• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.



• Support the management of requests for CFCA information and resources at public events.

7 G, i' p9 |! a* T4 Y" f' X" C* M• Compile information packages for fundraising and promotional purposes.
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7 x7 p, R# v4 K0 M• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

• Provide logistical support for key fundraising events such as silent auctions

' ]& l) v/ N8 n/ N5 b• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

4 C7 c. p6 ?( G$ F7 t9 |( X8 J; o0 T• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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Term:
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This position is Permanent part time (20 hours per week during regular office hours).

; g( v  F0 K7 Q& A, IStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

: K  p* J7 q: s2 [: pThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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5 ?  O+ j7 `. a0 ^6 L. yAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org