Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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* G$ H% L% J0 C, c( [CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

$ j" k! K- l$ j+ GKey administrative duties:

/ N( }" {# s- P' j2 T2 q• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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0 w( b# O( Q; P- \- R% Z8 H3 m• Complete data entry in various programs.
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  J1 k; f6 @" v) a• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

! ?0 @" T3 K1 m/ n& _7 i• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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9 \( W6 u+ W' _/ H• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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6 z3 q5 i. V! }9 s8 g  Y* {• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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- _( z# v% a: ]( B' S• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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2 s/ o# W9 {- D4 ?2 vKey program support duties
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* v, t% I# L' P3 X2 o" vInternational Projects and Public Engagement/Communications:
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+ [1 G: {% s2 N• Maintain inventory of communication materials.
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. T' G  {8 G8 {$ ^7 ~• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

. A% g2 ]* S4 A" C• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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- h& _6 Q2 j, ~& b8 H* Y$ z8 v, f& ?' P• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

/ t3 Y) D: {( A• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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3 V+ Y' k! I+ o; L• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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. Y* I  O% B: a8 [7 KFund Development

• Provide logistical support for key fundraising events such as silent auctions

6 t$ f5 }2 i/ I9 I* `  K• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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! ]* S& a: D% S9 ?• Support logistical work required for CFCA’s Annual General Meeting

2 X. E, g1 p. H1 K) c• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

  D! H4 k. M9 o0 d  W5 fSpanish language abilities are an asset.

Term:

4 o' z# O* r" ]1 @5 F+ J7 O* gThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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1 E, `5 v& Q: tAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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( H! |; B8 I5 bPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org