Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

5 n. Y- ^" s  O/ }5 `1 ?, KChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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3 t1 Z4 h" t+ d$ L' CKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

! E3 c$ ^9 Y0 _2 m0 B7 E• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

; k2 a  t, _; H) `$ B/ F: P4 G# l• Manage mail outs for fund development or education purposes with support of Program Managers.

5 t9 K5 I" Y4 L3 y• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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2 n8 p0 F& Z. HKey program support duties
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/ q7 Q" C- I8 P% F' U9 ^# Y# \International Projects and Public Engagement/Communications:
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' O1 R* N5 _9 v- B* ^• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

3 M/ L7 _3 e1 k4 a' ^4 I  `• Support management of online publicity and communication tools.
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/ C) E& m/ F3 J2 W% @• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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• Support the management of requests for CFCA information and resources at public events.

, I8 u7 D; s# U9 ^1 R• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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: g7 `9 H* z& n" W3 [• Provide administrative support for public engagement events and mail outs.

# |1 T7 h; y" g" y; f# \) e• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

& T! I* ?' Y* O• Provide logistical support for key fundraising events such as silent auctions
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5 }! Z$ W3 T8 ^5 K2 Z+ G0 ]• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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- ?7 }, S# E* B- p! O- i• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

+ A, {/ l& h" L0 S' c0 GSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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Term:

* v3 A2 w4 a  F) p. yThis position is Permanent part time (20 hours per week during regular office hours).
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' `; `3 J) @6 r7 m" O4 Q$ zStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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- q# u, i+ {) ~+ t, b" P1 rPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

9 [5 H  K; F3 S" MWeb: www.changeforchildren.org