Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

# C7 C$ d  {+ d3 k0 g+ F+ ]/ i/ q8 yChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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. t, T' Q1 i& S) m/ u' T( a  W8 u3 @Key administrative duties:

/ w+ ^* o" ^! U, E" T• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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. u+ m7 G3 G! X5 E• Complete data entry in various programs.
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( [4 H, A* s: W7 J1 v$ D• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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+ R7 a) e2 m. p. V/ f1 d• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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- a5 c3 [6 \8 m9 i; a, s( y8 o4 h7 d• Manage office technology software licensing and hardware maintenance.
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6 E, L) Z3 x- |• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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2 p& ^; w1 ^/ }1 i, F• Perform financial administrative duties as required.

, U' `/ x# D; b( PKey program support duties
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International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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" k/ z, Y6 E9 U7 g" v# Y( {• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

- b- g" X7 G1 P" }• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

1 f( z# [( M( h6 v8 N: IFund Development
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8 m2 S( W% m) s# ]• Provide logistical support for key fundraising events such as silent auctions
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6 ]' z% q) a' h* T* O7 J" m• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

4 x, B4 C) u6 L6 D/ r• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

( ^+ U% }1 O# w- O9 Q• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

2 E9 x. J& R0 l( e" RSpanish language abilities are an asset.

5 T' q" r" P+ q. pTerm:
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* E6 v/ T; f( e& a# E8 U( TThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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% l8 s; j6 Z/ j+ @6 uPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

- l. ?% b8 C  kWeb: www.changeforchildren.org