Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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3 l4 C, a, `6 x7 z  oKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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" _$ j) ]$ I; O• Complete data entry in various programs.

% q. s7 q+ |5 h  k1 g• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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7 ?/ G1 S  ^  R( m' C6 v9 p% `• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

: S0 z1 F. ^7 c4 u• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

6 e0 l6 k* S6 z. i5 m$ k4 q# M0 n• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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7 l' U3 A0 h1 |8 [& `% y, wKey program support duties

International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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  H$ z9 o$ P& D+ R• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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( S9 k% P  p! |6 d( E) Y• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

* ?* u5 C; I7 D- W7 h• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

) p6 Z) G7 M' m& IFund Development
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* u' ], q% Q+ G8 x- Q5 q, r  j, L# Z• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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. [, V5 \4 R+ Y0 a7 c8 t& t4 [) W• Support logistical work required for CFCA’s Annual General Meeting

' J1 H( S  _, r; w' A0 _• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

9 J( C7 h4 @/ c8 k9 ~, f. O/ i/ OSpanish language abilities are an asset.
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) X9 P' E# v! j. TThis position is Permanent part time (20 hours per week during regular office hours).

% z8 s" d! N6 O7 lStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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: n$ b/ t" `# Z6 G) SAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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$ G! ^: N, f6 o, m4 m6 i8 [Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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, F' _0 a; s3 p: Q$ n& ^- o( ^Web: www.changeforchildren.org