Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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9 ~$ ~# x" v* f  {Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

4 K; ]# V# `# E, @4 h5 |" TCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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& _# `% K% ~6 d+ K• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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- |$ x, R% m4 o. t• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

, @! o! A9 Z: C• Support effective internal communication by recording and distributing all meeting minutes.

) s9 W4 l8 e1 w% H( r% H1 u$ N• Meet weekly with Program Managers to define priorities.

. r1 e: g5 ?& Q' v6 [$ p+ W3 P0 I9 f• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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: k" d5 V# o4 [  X" b9 |7 |• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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Key program support duties

International Projects and Public Engagement/Communications:
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  \; T* d. E* u" Y7 H  P• Maintain inventory of communication materials.

/ c% N2 V% u+ x# H" z# T0 c• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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: @! \* C0 ^" I! I" x+ V( v. e• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

3 J- Y, ?  T7 }9 L! T• Provide administrative support for public engagement events and mail outs.

. p% T% C0 p, l% N& a  l• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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8 k( ~4 {# Y: ]( R. J# HFund Development
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0 B0 B* l, }3 o/ N• Provide logistical support for key fundraising events such as silent auctions
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9 [% a" R& |8 _  R" r% ~+ C• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

: _4 {6 G# u2 C. g+ ~9 O• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

/ `" e# d1 ]+ p/ Y% R3 N! eSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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' |6 b6 I; m* G- N% D, i+ fTerm:

0 s& J$ V: L8 ~8 @: H* mThis position is Permanent part time (20 hours per week during regular office hours).
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; T! l, D8 j9 K% m- b; EStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

; F8 }8 q- j( A3 }% }' ~. O4 tWeb: www.changeforchildren.org