Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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- a+ _$ k7 U  \Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

6 B2 B2 v: R; _$ HCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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. D( E. w- x1 q! m4 s7 l& H* BKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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: V) A8 w- N  v! D' T* N• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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* C& T( s# ?) s) d. m' N% v" Z• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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3 M; A; V( O  O. K; `' Z9 @8 z• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

: n4 z& r$ a. K4 M• Support effective internal communication by recording and distributing all meeting minutes.
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3 H' A( B8 L. K; O• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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) h5 T6 x' l' u! P• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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' i$ w( P; H! {( u5 |, CKey program support duties
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International Projects and Public Engagement/Communications:
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. G: B5 t5 T# r6 g• Maintain inventory of communication materials.

' |' D" p* T6 o• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

! k% `, N: S5 r- h+ Q6 @4 ~• Support management of online publicity and communication tools.

2 F, L$ Q. H6 d* Q  H) P- t, b• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.
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/ q! Y, q, P+ [• Compile information packages for fundraising and promotional purposes.
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! C8 U( n7 N+ f, O1 \0 B. B+ e, v3 O• Manage database and support distribution of print publications.

6 P5 M9 J  s( }4 O. e5 m• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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. ~1 J0 Z: E- g+ E- _1 z! BFund Development
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• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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1 X3 l2 S# L9 `& i& p* K• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

Term:

( R9 r2 B# Q5 a& N) Q' c; P! MThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

7 X$ i8 C6 y- }3 p* _+ r, i' @Web: www.changeforchildren.org