Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

! _! i0 ~2 I3 d. M, k3 f1 o" O- qChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
: }4 T3 j3 G4 ~
CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
/ z6 \% _% B/ ?
' z9 o2 ~$ c7 w" S9 a/ G8 x; z• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
6 j: l( b( \2 T! _
• Complete data entry in various programs.

) b! y+ Y7 k9 s3 `: A% y' o• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
5 V6 r: ^! z) Q& A+ j  j7 ?$ n  h" j
$ o4 ~1 c+ T: L/ d! `" i• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
/ k7 a  ^. K3 D
• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
; I9 }/ h9 `+ D8 s" Q' I6 S
• Support effective internal communication by recording and distributing all meeting minutes.
* |% L8 P5 O' B+ e6 c$ r1 z  [/ `% c
* d% s- H& f* R. ~• Meet weekly with Program Managers to define priorities.
3 q- a. Q* d! W1 l: i7 d
4 |$ K% w% p- x0 \& u- M& m• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
) Z& E9 [1 D" \
" t4 Y: w6 y. R) n6 {7 n# m" x• Manage mail outs for fund development or education purposes with support of Program Managers.
9 ?: o, b9 R' l1 \
• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

Key program support duties

' R6 Z; ]+ A8 }- H, u* ?International Projects and Public Engagement/Communications:
- o2 ^2 z' i# U! y
• Maintain inventory of communication materials.
' `1 A% v' o) d4 X4 u  l* J
• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

" K' X6 j0 l! u! C" P• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

! @& G5 @" s" k9 Z$ V• Support management of online publicity and communication tools.

4 G; N  X6 X# t# ]9 V• Support the promotion of CFCA events in Alberta through online and print publicity resources.
: t$ V$ |4 i1 N  O" J
. m! W3 L: x8 M& k- ^

• Support the management of requests for CFCA information and resources at public events.

. J) c  L4 d! M. Q& J4 N8 ~: W• Compile information packages for fundraising and promotional purposes.
2 u( n: F3 X$ K( n3 L- U: U
• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
- [- p3 ~9 |3 T9 n2 @
• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
, ?, g0 ]6 b8 k
) T& y" ?4 ^: ~+ E0 Q1 s/ oFund Development

" {6 D$ b" _& X3 q) L! _7 a' ]• Provide logistical support for key fundraising events such as silent auctions
, K$ y8 H1 b, w# w
" z6 m0 G% J7 X3 _5 N• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
: E. H; I! E9 {! Z1 `
2 q; u3 V5 V. x6 [( t• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

3 C( k# u+ K2 G3 \8 D3 ?• Support logistical work required for CFCA’s Annual General Meeting

' p: f4 I: i. i  a" U• Assist in administrative tasks related to donor recognition and event reconciliation as required.
/ u. U6 m  M& _+ |7 d& s8 D
6 f7 D+ ^# W/ e" n  F  |Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

Term:

This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
/ j! b! a* m8 G* A! f
3 {* s( r* ?7 C" o) |+ YPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org