Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

0 R  ?; L4 R5 y+ @' u1 \* k9 EChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

0 e3 A! d* T% |CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

4 b3 Y; i8 _- D2 u  XKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

6 T: |$ K4 W2 ^  Z( N2 ~: B" m  o• Complete data entry in various programs.

4 q; e4 n+ U2 j7 r• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

; k6 a: f& R( c• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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  N! m  |; X- w3 a: W• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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Key program support duties

- z0 }1 @+ c1 C* XInternational Projects and Public Engagement/Communications:

# D. A5 f6 D8 W6 ?4 ^2 Z  h• Maintain inventory of communication materials.

2 P/ ~( }. m+ x* G  i0 m• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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2 M& ^, L7 N: Y• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

0 n0 @( H& t1 L# b5 P: t3 C• Support management of online publicity and communication tools.
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1 R* ^, {  v: ~5 c1 [- K• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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* Z# v2 o  `, ^2 p% p# s• Support the management of requests for CFCA information and resources at public events.

0 _4 t$ F2 b: @' F• Compile information packages for fundraising and promotional purposes.

$ H, w3 U4 S" ?: [+ g  d* L4 C) ]• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

% z! m3 z: d- Z% C* m' {• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

. [" R& Z2 S9 |• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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' P$ ^% Y7 S  ~" o• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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  u3 l+ `: Q. {  ?$ gSpanish language abilities are an asset.

Term:

& Y1 q3 ~0 \; S1 v6 n+ LThis position is Permanent part time (20 hours per week during regular office hours).

4 e4 M3 S' K% O& bStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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) B  M0 R& r# e9 xAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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1 j  D; u# k& {7 m: ], NPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org