Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

! c$ I( B0 q  |7 Y: PCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

9 q* i0 w5 G5 v& OKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

3 R4 ?- y) K3 f- E' A9 F' ^• Complete data entry in various programs.

6 W" t' V7 n" I• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

3 q2 i' q, t- y: o" `• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

0 n- v) O2 V( f• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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2 l7 q" d9 y+ Y& g: h• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

9 X- V& {/ g  D• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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+ ~/ W: s) V5 N3 V. \' N% T: s) m• Perform financial administrative duties as required.

, [+ E* c$ M8 g/ `3 q) F) YKey program support duties

9 H% |* u) ~( j: l" l$ fInternational Projects and Public Engagement/Communications:

& K- j4 B0 W+ o! K* e( `- L• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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7 C1 `5 C. n0 e* h$ x3 Z: V; m. z• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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* E0 [, a- w, ?$ `• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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1 Z2 p4 K6 ]- R! H6 W4 G9 V• Support the management of requests for CFCA information and resources at public events.
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7 G# u- K8 R; E2 J• Compile information packages for fundraising and promotional purposes.
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! }3 \3 G4 p7 {( H  n9 Z• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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, o3 c/ V' ^: j1 H) }- q; ^Fund Development

3 J9 ?5 `+ w8 T• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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3 A! `! I( q, J• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

# q. t. K: L1 U5 q$ M& a• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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4 [; o0 s3 D/ {  |- Q/ aSpanish language abilities are an asset.
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" N# z' p4 _* V) VTerm:
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This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org