Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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$ N  t% M4 ^& @( UChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

/ E+ u+ |. W* K( RKey administrative duties:
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* u# Y6 Y- k9 e  A• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

. G8 ~* @2 O  S+ o8 e• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

. |9 C( V0 e0 I, O7 g' H, B• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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% e# n; f$ o" T5 f8 r• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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$ O# ?' w) b7 n3 G8 J+ U! v% C, Q• Meet weekly with Program Managers to define priorities.

" T5 h  e( s4 Q; A• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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Key program support duties
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1 m4 @/ g! I, x" o' }! X- a* JInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

4 N3 @! x0 y* d$ {% v• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

, Z! X7 ]* |* A+ n) w- L& A2 Y! [• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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1 w4 j+ ^6 l) K: l• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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) A7 ^& T, c: f" @" Z+ C* t• Manage database and support distribution of print publications.

- R) u" p! R5 R6 z! X6 I• Provide administrative support for public engagement events and mail outs.

2 M4 {( q, q7 ^% }• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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" N* J; i" `! zFund Development
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• Provide logistical support for key fundraising events such as silent auctions

+ n/ b2 o7 l* ]& N+ G. q0 Y! Q• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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$ W5 z% V+ G; Y* e# b• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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  [* Y: f  M- V% ~2 ]& u% j• Support logistical work required for CFCA’s Annual General Meeting
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0 Z4 j  }: v7 k+ n" u# d6 z! e, `; x, E• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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- [, S+ S& b# S6 Q0 P+ g- Z1 FSpanish language abilities are an asset.

Term:

This position is Permanent part time (20 hours per week during regular office hours).

  \+ Z# m  \* `2 KStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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% v3 Z% T: J3 t9 E+ L/ n! U/ ^  bThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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5 h. R: }" w$ |. u3 v1 C# u. X$ P# g' CPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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% n: O- s, X: D2 R  HWeb: www.changeforchildren.org