Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
' k5 s9 N2 d8 E  z; F2 z
  m* s! L) X  G; fChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

' ]5 |* H- `1 T/ H& O. l* lCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
# Q, X) q6 l1 ?; }
( E0 G! B9 s' r$ t9 ?* o2 lKey administrative duties:
! b1 O9 |+ G1 @1 B, w
3 X( Q/ E" K, _# c• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
- Y/ R% v7 a0 e6 N0 c- c
• Complete data entry in various programs.
) @0 I, X$ \4 J
4 c5 b6 o+ f! O• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

% S3 e5 c: n" [" I  K- B5 E• Manage office technology software licensing and hardware maintenance.
" d. w* h# X' f$ e& z3 v3 V  |+ H
• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

, W% D1 }# ^( O( R" u# Q• Support effective internal communication by recording and distributing all meeting minutes.
" S4 G( B4 `) T7 g2 k, k# T
• Meet weekly with Program Managers to define priorities.
$ ?* H' K: ~' ~$ j
• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
( R7 J: d. t: i, _' a0 \
/ \. X- R1 F2 D3 }4 E2 [+ }  y3 ^• Support maintenance of Human Resources records and the development of employee handbook.

& f: y; v- |' T! c% V* Y5 l• Perform financial administrative duties as required.
0 B/ _' P1 m) o& [0 G. g( j
Key program support duties
6 {# L% n) Y& E' H9 R* G
International Projects and Public Engagement/Communications:

7 {* _" B' k0 r8 Q• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
' t' ], |$ m6 w4 T2 k- F8 ?' D! }
2 i' a( J+ _1 Z/ J" j2 ^2 D* j• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
" i& W) r) p3 P. u" {+ ^
! w1 p) F+ B- W- G. s9 [6 P! i• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
; D) m! Z# y) G* N3 q3 a1 F% V+ W

5 {# X5 V# {7 n) i3 }' `. p$ G
• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
$ w) s" p6 P- U2 ?  R
Fund Development
/ W1 [9 i( W. p# b/ z
• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
4 E1 T* j* U7 Y5 d4 D2 R8 p; B
• Support logistical work required for CFCA’s Annual General Meeting
9 K& U1 }+ R$ D' l
: v  V+ V3 n0 z& t, f1 a0 {• Assist in administrative tasks related to donor recognition and event reconciliation as required.

: M( J8 M- H) R1 eSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
4 I# n. ~6 H- D8 l6 g, ~% S
% K6 ]( `# Z+ v7 I+ ?  NSpanish language abilities are an asset.

( i! m! i( h! O# Y/ YTerm:
" s! O' z' D' B9 N9 S; ~) P
  M6 _$ B: {- IThis position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
4 z8 J2 _! ^3 r. ]. a1 {" K, a0 z
Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
8 H4 W5 k) d0 R& q. l8 G
Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
& b0 k3 M. R  s& S
Web: www.changeforchildren.org