Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

  ~4 P: ~2 |# D& n& ]; @4 X• Complete data entry in various programs.

) R$ J' Z& _! |# b8 S• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

7 l0 a/ m% p( ^• Support effective internal communication by recording and distributing all meeting minutes.

4 C8 f, P) J* f( A1 G• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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: }$ r; ?. \. l" R• Manage mail outs for fund development or education purposes with support of Program Managers.

9 v, l; n9 W/ n, k4 N2 x• Support maintenance of Human Resources records and the development of employee handbook.

/ ~; r" o6 O7 l6 q2 G2 g• Perform financial administrative duties as required.
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Key program support duties
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International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

9 o  g# c7 I) y  L4 m9 s• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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" l. M9 o0 S. h: K! q. H. k• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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, }* Z5 c; e( q/ `9 a• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

7 S" ]8 S  T# `! X' @$ f• Manage database and support distribution of print publications.
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6 V. r2 v+ l2 f7 V* V' \- L• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

' |: x4 ]; g+ ?  H$ g, _• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

' Q; {, C! q% z" U• Support logistical work required for CFCA’s Annual General Meeting
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5 t% `5 g/ E1 _, E/ W: }& a# G# x• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

# T& y1 }" J) E, w; I6 I4 g# C4 BSpanish language abilities are an asset.

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This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

6 c: e# N; E" O( n3 VThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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3 w$ b5 i% }6 F! K5 Z2 d# w$ CAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

# I* x, J3 }1 ^, @* fWeb: www.changeforchildren.org