Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

2 v: ]7 Q& _8 S( M# L• Complete data entry in various programs.
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5 a1 ~( M; b" @& I" y, I: H: X• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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) d9 i$ S: `. q• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

; L' ?+ n4 f3 F9 k$ n7 r; y: _• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

( [2 y$ m' C8 T9 L1 R6 s5 i• Support effective internal communication by recording and distributing all meeting minutes.
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: J4 B3 U) p/ y& u• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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' t- p- }1 K) n# Q; M" q• Perform financial administrative duties as required.
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Key program support duties

International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

3 `: P3 }8 e1 E" ~: t8 o• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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3 p* _4 K) C+ T. c• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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7 l, E( l# K% r* G• Support the management of requests for CFCA information and resources at public events.
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1 O, _5 c/ W/ e0 i" C" _2 _• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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+ k' j4 l: E% [3 P8 B8 S• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

( o8 g0 ]% L9 j2 ?" `/ v( y+ WFund Development

; m* R7 ^( @. f& p, a• Provide logistical support for key fundraising events such as silent auctions
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$ h& @3 r+ H  {, m) u4 U6 s) h• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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$ n2 ~% y* }  c" a• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

- i* r# ]  m- k# {8 ^• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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- |& Z3 z: f4 a# YSpanish language abilities are an asset.
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This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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( T8 R+ p1 F1 ]The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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7 O$ }" j: }% m8 [& A; bAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org