Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

, W- |& y* b* a- e1 `CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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) v" e9 j" u; r3 ]- z/ r2 i8 oKey administrative duties:

7 j, k( y+ I9 p' Z% O( u2 U- v% e; n• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

! @/ w1 k6 k. j+ D• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

; O- O, R/ P5 Z  n+ `6 c• Perform financial administrative duties as required.
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Key program support duties
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3 s) S/ M. `$ C- U; n1 gInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

+ M$ x% c2 ?9 L: n- |• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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! t% ]! S/ e7 J9 a• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

; b7 N/ f' `) a• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

1 a( e; R$ c5 c0 P! J7 s8 S- f• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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7 ~/ H) Q# p6 W0 {( o• Support logistical work required for CFCA’s Annual General Meeting

* t: d3 b% y8 A0 t9 r; t• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

# i9 ^/ f; ]! e6 R$ p: nSpanish language abilities are an asset.
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- J9 |1 j" N2 I% x" T1 T/ gTerm:
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8 H$ Z5 |# G4 C% g4 o% kThis position is Permanent part time (20 hours per week during regular office hours).

9 I: b8 n$ v# n, p9 t- j0 @# H+ FStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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$ y: d# A  Q& C8 t. k( JThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

* y5 j2 V% i% E/ @Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org