Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

4 G- k+ L; C. [4 H0 mChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

. |. I, Z  y1 NCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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$ w1 ?  ]+ q, J+ ?1 iKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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1 K. x' X. n) _9 @  R: ]5 [* a• Complete data entry in various programs.
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: D# A0 s" }4 Y* r& y( G3 P5 l6 E• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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* }0 K7 I% v' F' w• Meet weekly with Program Managers to define priorities.
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2 D/ d! z: O% l( L; K! r& y* j• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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) V; C3 f9 C) @: q* a: {• Manage mail outs for fund development or education purposes with support of Program Managers.
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  u4 O) v! C; r; F% b• Support maintenance of Human Resources records and the development of employee handbook.

) p8 Z( J5 u$ B/ @( m# G+ s/ D) \% |• Perform financial administrative duties as required.
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Key program support duties

5 d( S( n, a. \2 m% WInternational Projects and Public Engagement/Communications:
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% h& X. q" w3 \6 N; P( g& z• Maintain inventory of communication materials.

1 k: s- U' O+ p0 P$ l• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

) w% P$ [0 P" s! N. |# S/ A• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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• Support the management of requests for CFCA information and resources at public events.
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! M( h4 e- Y: ]+ v• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

• Provide logistical support for key fundraising events such as silent auctions

: r7 u8 l/ l; L3 s• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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- V+ y2 a( d& b: e5 W• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

* Q8 F+ j4 {" p; [- c; V/ E! HSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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; h8 \" W/ R2 o! Q' ]7 _" mSpanish language abilities are an asset.
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. Z: o& L/ Z/ E: Q/ ^This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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6 {  I* Z* C& S( N$ i9 xThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

0 c/ I- l! ^2 X$ Z0 R+ D" rPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

* @7 b& r' a7 P- M. t$ n0 b  CWeb: www.changeforchildren.org