Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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: f2 v7 M1 l' ]$ V) `Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

8 x! C" m% e+ h7 @Key administrative duties:

7 @# ~/ O: V% }; f9 z9 `• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

& }' ?% q4 o  f/ {) y• Complete data entry in various programs.
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: }+ z' q0 R) z* n% H) r• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

* X4 N1 E& x" E• Manage office technology software licensing and hardware maintenance.
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3 g# n4 m: a8 r& @# w5 D! N# B• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

/ _$ L: {( `' V3 V5 v: K* y  D, u' v3 e• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

* s7 w  k7 B- v& `/ k# q# ]: R• Manage mail outs for fund development or education purposes with support of Program Managers.

2 n3 [. |- e  [4 J. W: Z• Support maintenance of Human Resources records and the development of employee handbook.
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$ B) o, N1 I& V+ U• Perform financial administrative duties as required.

Key program support duties
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International Projects and Public Engagement/Communications:

* H. W; l6 Q" ]$ e2 `* c5 p. I• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

. @; T/ t- I% {4 j• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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1 P) d) C. J/ ]& G1 }$ @2 Y5 v• Support management of online publicity and communication tools.
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) ]3 a! C4 c. P4 K& w# x6 W$ ]• Support the promotion of CFCA events in Alberta through online and print publicity resources.



• Support the management of requests for CFCA information and resources at public events.
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8 q- z2 ]! r0 h! @* C( N• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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' s- w& n: e3 f9 A. F: z• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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4 O/ E# e$ R0 _5 w/ I3 _$ `• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

: Z9 ~1 w' u, p. e7 _% ESkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

2 ]& S0 o  {1 y3 ]# y, VSpanish language abilities are an asset.

Term:

This position is Permanent part time (20 hours per week during regular office hours).
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1 R6 ], l9 _; M3 A0 ?" sStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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# ?5 ?% Q: e# ?3 a3 U  JThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

- r" M8 [8 [- j0 u' Z4 `. Q: r- N/ ^Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

! p; k* E" `& r$ P' r" DWeb: www.changeforchildren.org