Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

- @7 t1 ?) C/ L$ BCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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: x7 x. c1 G8 j+ aKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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+ k1 O' u2 v' o6 x0 {8 E% R0 s/ a• Complete data entry in various programs.

/ U6 w% V* G: ]5 m• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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9 I  J/ L# B. ^6 r4 {• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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. F" h* S3 |% X' s# {, ?• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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, J7 u7 L9 L2 A• Meet weekly with Program Managers to define priorities.
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' ?; c& u4 n$ l• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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* K) o% X  K# z/ y! H, l• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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1 o; H9 ]$ H& CKey program support duties

# `$ H; w& b) x, V5 KInternational Projects and Public Engagement/Communications:
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4 t& S; w9 J. B& \0 P! w( T% O• Maintain inventory of communication materials.

! P' O4 Y7 j5 b0 Z9 D; q  B6 q• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

. r8 ~, v7 k( N4 o/ e+ A& k• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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9 c- r! |4 Y( H. }• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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* v/ ~8 L5 |  K4 f0 j• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

; G! U4 x) {6 ]8 e• Provide administrative support for public engagement events and mail outs.

2 w% ~8 `: [6 ^( @# c, ~• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

. i1 p+ L! a. @7 K9 S# s9 aFund Development

• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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: w  H. @  ~% Z5 Y6 f, d& M/ o• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

3 `/ p+ t+ U2 i. F4 g: o• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

2 h9 j3 C  B  p0 M+ J2 }Spanish language abilities are an asset.

) R) k( o  e& w  d* }; zTerm:

7 V, u2 U2 K0 `9 [8 z% c! h0 p4 DThis position is Permanent part time (20 hours per week during regular office hours).

2 S- {7 f  [2 J" K5 k0 _+ k- yStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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+ ^) V0 x: ?9 w; G6 y5 h( yAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org