Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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; @6 X; b$ A$ @/ M& S3 o• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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' K# H4 Z6 p2 }- L% u  K• Manage office technology software licensing and hardware maintenance.

; Q" w- Y+ n+ S& W# [9 q• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

1 L9 j4 F7 g2 q4 a/ j% B• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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+ I$ u( a  s( R3 I• Perform financial administrative duties as required.
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Key program support duties

9 q7 ^$ \- ]6 BInternational Projects and Public Engagement/Communications:

4 f, `+ F3 o0 `4 I+ }: u6 j• Maintain inventory of communication materials.

& j' X; d  f  @: h+ K7 G• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

$ @4 G/ v9 A) |! B5 @% ?% x• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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$ ^4 W7 Z7 J' T• Support management of online publicity and communication tools.
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! f% [+ g0 j- Z• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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0 ?+ U  b3 Y3 b' o• Provide administrative support for public engagement events and mail outs.

% T: R8 G0 T7 N& f# t. ^0 R• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

5 t7 P) I" }: k: F3 e% E/ o! T4 @• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

9 @" B8 g7 v7 w/ d1 v• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

$ D; S6 K, C- u1 h0 \) kSpanish language abilities are an asset.

Term:

8 {% L: B. @* FThis position is Permanent part time (20 hours per week during regular office hours).

. q( z% \( F8 L3 ]7 ^8 yStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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7 D( j, l  V% R0 k/ A7 N8 yAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

# T# `! \, U/ X: O& g4 MPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org