Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

9 [# h% t3 R$ ~- Y+ FChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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4 ?, a$ I& P* t4 u- F• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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3 h* ?3 D& n3 ]/ T3 ]  [/ o• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

2 Y4 _* M1 ~- |; ]5 a• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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: _- K3 Z$ K0 E1 W, C' o: G- N$ j• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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5 ]8 a% _& i. z5 ]• Manage mail outs for fund development or education purposes with support of Program Managers.
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  N# [/ {) Q* \" V- y. M) x0 K8 d• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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Key program support duties
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% A: ~' y7 Y' wInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

7 }7 p) r; G( F* ^' s- S• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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- E; D5 J: X6 t8 `; Q' y% z, }• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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  y0 }) @/ Q) I9 U1 N; r• Manage database and support distribution of print publications.
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5 D9 \- v% h* M, E• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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3 H1 }% I% C" @5 h; C) \• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

. ]( p% m' R$ R. L6 K# ~5 k- p- B! b• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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  Y7 ], R% i' }4 p7 `• Assist in administrative tasks related to donor recognition and event reconciliation as required.

- c2 }. R6 `: _Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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2 T3 c% m6 Z, q5 @Spanish language abilities are an asset.
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Term:
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This position is Permanent part time (20 hours per week during regular office hours).
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1 y. K, A4 y% z) O" XStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

: x3 o$ |8 H1 @' x0 N: X- P% eAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

6 C" S3 O# c6 w5 V; z7 |' G9 w5 HWeb: www.changeforchildren.org