Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

0 V# g% M# A2 [( L/ t  dChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
6 O! x' Q& k) U/ E+ E3 F
! [% i% e5 T5 M8 t& f& ]/ ~; CCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

( ]1 |9 i7 g1 J0 w4 p7 A• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
" j( A9 F4 C6 E" d2 G! |: m! n
0 F+ X3 D  p! j1 L5 k  }( x• Complete data entry in various programs.
/ m0 n( }- }: E# E- c% v+ {
  i7 X& A) c" t7 |+ _• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

0 ^- ]. o! I; ]4 P+ B8 z• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

. l6 t7 t2 q' |; _! b3 G8 l• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
: }; @, E, |, c' V7 V0 V  H5 N
9 F9 }# {% P4 l8 x3 S! N$ z• Manage mail outs for fund development or education purposes with support of Program Managers.
0 Z. K! ]- U- b- J
• Support maintenance of Human Resources records and the development of employee handbook.
7 p8 V8 L2 y( c4 B3 Q' j
• Perform financial administrative duties as required.
  R8 x- ~- F" b# z* W
# y8 d/ `5 }& ~, Y) ^4 QKey program support duties
: ~7 r+ e2 K: S; X
* M3 P- k4 r, UInternational Projects and Public Engagement/Communications:
/ ]* A# P1 J$ N0 @7 N
! G. ^5 B1 d: J% O7 h( ^: e• Maintain inventory of communication materials.
9 V' X- I  W- u7 K
" e2 F: R5 M+ m" b2 m3 }6 _• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

+ D8 Q3 {  Y# W2 i9 {% H; v• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

8 r4 G+ \% q3 y, ~0 ]; e- O• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.

9 z" i7 w1 P- {! i6 h; M& ~4 F
" \7 ^, f6 u5 p6 _# O  i6 I
  s& I/ W+ `+ F: Q/ X; |/ |• Support the management of requests for CFCA information and resources at public events.
) A9 u& B' M( C/ v9 ]- e9 |
& R/ l1 ^" H* b• Compile information packages for fundraising and promotional purposes.
% k4 R% w3 i. L5 x
• Manage database and support distribution of print publications.
* v# z/ ~) u/ Y
" v5 d9 @' l, @6 P# x& p5 o• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
: p" \! C# m1 q! Y, v- d4 c* U& ~$ f
* y3 E& p# D3 e9 l# T% m6 qFund Development

• Provide logistical support for key fundraising events such as silent auctions
9 l* {4 H' v0 ^7 H; p+ T' V  \4 f+ Y
+ `, L# f8 T7 s/ t• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
0 f, \1 d, c9 j9 _) @7 g- c5 O
' P  V: ]9 Z6 s  a  x$ P+ e  ~• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
9 {7 Y2 r9 s1 V& T# ?( F) {/ B
% O, q$ V& o: ?" k0 h7 u  W• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
' s  ]# x; U9 {( A. \
4 @; V: ^, u2 `Term:
3 J: f. r4 B6 k. D1 N9 o+ C" Z% `
! P" e9 D. l/ S8 k& Z$ a- ?This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

5 e6 a  H& U/ q4 t- A, IAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
9 G, k/ J, F  i
/ W) |: i: ]7 S% A5 g( F' A( uPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org