Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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# U5 U* @+ F  P0 gKey administrative duties:
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! e2 H: {; H# w9 Z• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

5 n0 v/ s3 n1 G+ n. [4 \3 H* q• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

  r( g" I- W9 \. I2 w• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

, t0 u/ [+ o* ~7 T  S( i• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

+ m5 b% j8 l" ~+ }9 @5 |• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

: ]! C3 I2 b( a. S' _6 S+ I• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

) c! C8 R  v7 `• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

3 i% I7 |- Z) _0 a/ D' E; AKey program support duties

International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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9 Y* v* a$ A, S& c8 p• Support management of online publicity and communication tools.

3 Q5 U& a( c( A; a: X• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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% H* ~- D% j0 R! o• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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; Z9 a7 o2 d8 z" o/ k# y• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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9 P6 F! J4 P$ ^7 y4 R; _5 P8 N• Support logistical work required for CFCA’s Annual General Meeting
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- o2 K1 \( v! d8 @• Assist in administrative tasks related to donor recognition and event reconciliation as required.

6 m$ A8 N) N& a  y5 L/ eSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

* r3 G* v$ p2 v. w5 P! tSpanish language abilities are an asset.
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  X/ U/ t9 |  M6 G# Z* bTerm:

This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

; b- M9 Z" m0 W" VThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org