Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

0 y1 a; a; B4 ^0 U2 F% ^Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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7 F+ S8 c6 F% a/ N. k3 L• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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4 N3 Y1 v# ~& b) T" i• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

6 _: M2 L. Q8 o4 d• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

, R5 D5 P1 H4 i• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

. {4 A* G, b; m  E* O• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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' S8 h7 z- {; q" e# Z+ [• Perform financial administrative duties as required.
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9 X0 z. C5 M9 q) rKey program support duties

International Projects and Public Engagement/Communications:

! B7 o+ e' c, Q+ j# U; [8 r+ l; V0 p• Maintain inventory of communication materials.

6 L, X! Z% E8 x5 J• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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7 ~: v5 S6 {- a0 I! ~0 ]* d• Support the management of requests for CFCA information and resources at public events.

" B9 S" c4 q. w+ C& d• Compile information packages for fundraising and promotional purposes.

3 [# @9 @* O) i" ]2 l7 N• Manage database and support distribution of print publications.
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4 E4 d( s6 c0 }: n. k" M• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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4 x3 ]1 ^# B& ^' b4 WFund Development

: w) V: F- Z2 j* P8 W1 D• Provide logistical support for key fundraising events such as silent auctions

& j* w0 O  f. e( R5 J• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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; O4 ?  ?/ ~  y7 q1 t- _• Support logistical work required for CFCA’s Annual General Meeting

1 m% }4 h( a- _% `• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

Term:

2 r3 n- `; i) k8 o& iThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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: I* |5 @! ?( {. @# K. IPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

0 {9 N, ^# r1 f# G9 [6 p; |2 _- uWeb: www.changeforchildren.org