Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

8 T. ~% w9 j. x" o. S$ m5 n0 V+ GChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

7 b+ I5 g1 M4 }1 MCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

0 k/ J$ k% z, h4 H7 l- b" s6 e) H  G6 P• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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5 ?- T5 z7 v+ l- x9 A• Manage office technology software licensing and hardware maintenance.

# [7 d: L0 _% |+ {• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

1 \: |+ X9 f: E% ^9 S' p( F# R0 @• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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) D3 u: y  _( V4 z8 b1 x5 n8 y• Manage mail outs for fund development or education purposes with support of Program Managers.

/ ?  ?8 v, B$ d# j8 F• Support maintenance of Human Resources records and the development of employee handbook.
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- V- l- H0 s6 F" ~• Perform financial administrative duties as required.

; A3 t" j# K  V6 \Key program support duties
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International Projects and Public Engagement/Communications:

5 z- f3 N  H5 W) N8 ^0 X5 P- ]: c0 |• Maintain inventory of communication materials.
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- A, k' [# T. s* n" z0 N; C7 H# o• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

/ {( ^) q/ z# O1 c: d" v  j5 }8 W• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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8 M/ C5 Q/ ]) N; n7 q4 R• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

* h. P" }7 z8 X3 |+ h• Provide administrative support for public engagement events and mail outs.
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& P  J* @5 w& p0 t/ V• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

# o  H/ e3 j7 E& R, c, F3 OFund Development

: U+ r1 S) R; O• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

7 N  a" ^% Y8 {3 X' q( i* b# {• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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Term:
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6 N3 g7 ?1 K$ R' r( k+ n& o1 yThis position is Permanent part time (20 hours per week during regular office hours).
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) _3 Y6 }! d) F5 [- RStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

- ?( u& z: B* W$ Z9 J+ G9 pThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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: i3 V/ b! j  T0 N1 gWeb: www.changeforchildren.org