Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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7 c: V/ V* k4 Y8 ~% {, s3 ^. r/ ^Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

) {; Z3 L* y3 C7 r5 p" s6 i• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

9 e: A$ G. L4 t  Q• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

3 R7 J  \" J/ }; u8 X! p• Manage office technology software licensing and hardware maintenance.
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+ U8 Q. e1 I( ^" P; s9 W9 N( _5 ^• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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9 J! {+ G" e& n4 e- Y/ ~3 K: _• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

Key program support duties

1 @! Z' R9 |# l* w0 zInternational Projects and Public Engagement/Communications:

  i6 [3 [3 g, _1 C# l, [  p• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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) J% w) Q: e+ j7 R+ N• Support management of online publicity and communication tools.

, p( R& K) d4 @# I  Y• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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• Support the management of requests for CFCA information and resources at public events.
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7 D. a/ ]1 t6 }/ P( f• Compile information packages for fundraising and promotional purposes.
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$ z2 e/ X0 Y1 k; q- c• Manage database and support distribution of print publications.

5 A1 \" z7 x; I0 G+ Z• Provide administrative support for public engagement events and mail outs.

0 f  \$ b$ Y- |• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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6 G; ^; F- @( h  _• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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0 [( ^1 x( {, X3 Y: S" z• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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- Z; N; t+ `7 e9 \* j  ASkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

' Q; W1 s, n$ h7 OSpanish language abilities are an asset.
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Term:

% E% I( ]' O. B( c& KThis position is Permanent part time (20 hours per week during regular office hours).
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* h' u0 Q7 e( d7 ~! @Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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$ i. E0 D; F/ O: ?3 f: q% H9 M, N' rWeb: www.changeforchildren.org