Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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2 ^- W" J- i) L& p5 A: t: NChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

% i, u8 Z$ K/ E$ G2 ]$ ^# VCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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& ^9 x& }6 h- S5 ~7 G, T. b- x- i0 \2 wKey administrative duties:

0 m( C7 V/ Y" x# B6 Y2 m- R• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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0 L9 J6 P5 \6 _9 @  [' T• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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3 g$ V, l& w+ U( I6 T• Manage office technology software licensing and hardware maintenance.

) {5 M! k# d) Q. m# D• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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# A, B3 L% b- U* x* D5 C. D• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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$ i, }& L2 T1 a$ a% W, t* d7 t, T• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

6 Z* X; D8 T7 J) u1 G4 M8 a  m4 N# C• Perform financial administrative duties as required.

: W1 O3 H: J* S. H& M1 jKey program support duties

International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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4 C+ h/ J# a- `" X5 V• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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) G5 _6 M+ E' a' z• Support the promotion of CFCA events in Alberta through online and print publicity resources.



9 n7 Z; K4 w4 M# @• Support the management of requests for CFCA information and resources at public events.
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4 \+ e) \& ^/ l• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

$ C! _/ ]% [1 D7 Y$ F8 c) K• Provide administrative support for public engagement events and mail outs.

8 q5 ]( H! @' J; P4 a3 s+ B• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

/ k8 X# t6 \: v1 V+ G7 [Fund Development

) D- E. x  p  |  }• Provide logistical support for key fundraising events such as silent auctions

' c. w5 }; R: B9 M1 O# i9 v! [• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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/ _/ u& [, B, R- t2 `. I, Z$ P1 X• Support logistical work required for CFCA’s Annual General Meeting
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" o# V( B) W2 _1 k4 }/ z0 q" Q• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

+ R+ o4 f3 W9 U1 P# l7 R: Y1 kSpanish language abilities are an asset.

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: L' t* v! c5 ?# N' Q4 sThis position is Permanent part time (20 hours per week during regular office hours).

& ~8 A# b' U, NStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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4 C9 e- ?3 f4 Z' A* c, e; A  {Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org