Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

3 R' E2 l- ]7 K" v$ R4 B/ j; _CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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, b% ?1 ~& I. x5 P: rKey administrative duties:

/ L; `  d3 P& U/ m/ Y7 h$ ]/ Y• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

2 N/ x. B+ `9 C$ b6 R• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

; F9 C8 X3 K8 k• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

; k4 t. T3 f: ~8 K• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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% j% @6 ]! o8 G; C+ A/ a$ e• Support effective internal communication by recording and distributing all meeting minutes.
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* {% r' \; {8 N* S) y5 \7 J8 P- h6 f• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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4 y# N. C/ m1 X! m% o% K) N• Manage mail outs for fund development or education purposes with support of Program Managers.

( W9 I, M0 @" q  U  q1 I% B• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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Key program support duties

International Projects and Public Engagement/Communications:
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8 N# P1 t' ?; q6 Z3 w% t5 E• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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& y: ^5 B$ y" q• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

  m" [1 C8 Z8 V/ ^! C/ |" \" A3 n• Support management of online publicity and communication tools.

" k! L2 R& Z9 I8 A! D! g• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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5 f4 n& m$ z$ q2 x• Support the management of requests for CFCA information and resources at public events.

6 W6 W1 K. q7 {3 _• Compile information packages for fundraising and promotional purposes.

1 A3 d* g: A9 p/ ]6 A• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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- Y  U% E' r9 b5 S" F$ T2 Y) E+ i• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

! p1 M( G) d+ w; E; d• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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3 h  q2 ~- F/ @/ S! Y3 J1 Q  C• Assist in administrative tasks related to donor recognition and event reconciliation as required.

) t+ t1 P) G6 g; M: `) x# VSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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+ L- {$ D7 i1 _' B' S" x0 sSpanish language abilities are an asset.

Term:
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1 J& ^8 t" Q- X0 X. ZThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

. O( U8 C4 g$ t! S  P6 v' V& j$ aThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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" `, ]# e* w4 L4 o, o$ B- UWeb: www.changeforchildren.org