Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

* y! B, M) h$ G  y# }6 TChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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+ S) J( Y# A$ pCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

6 X! \/ e' \3 W0 I& n4 U( e• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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& g3 q- I- `$ w4 P! i6 y" l4 w• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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, D. s/ j7 }, a7 ?5 V) B• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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Key program support duties

' ]+ D. M3 F4 U. K5 W5 cInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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# J5 O  O3 J% C• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

' M9 }% T% p. k8 O- ?; Q* H: u• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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5 z' W6 H3 P0 B8 K3 s• Support the management of requests for CFCA information and resources at public events.

8 i% `: K7 n8 A5 K9 K• Compile information packages for fundraising and promotional purposes.
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! E9 U7 C- V1 k( Z4 \5 X• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

; I/ C8 ~8 V* o3 ~1 D! v5 y- @# u• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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• Provide logistical support for key fundraising events such as silent auctions

$ ^$ c& I- v" Q. D& w) Y* w• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

: K  D/ Q# E9 P$ d: L2 {( @8 U9 r• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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5 F6 Q' z. G( M7 q& CSpanish language abilities are an asset.

Term:
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This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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+ _3 r9 \" T1 d5 ]# Z$ v6 L  UAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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+ c9 g+ c( o9 k% r( ]Web: www.changeforchildren.org