Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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% ?3 g; i$ ~( ?  d+ {6 ^9 \' L/ KChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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; Z. P* _6 s# L$ `" I2 \CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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  K5 x5 ?; \% ]' U" v& {+ jKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

# ?+ C3 c1 w+ a9 r• Complete data entry in various programs.
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5 Y. W. c9 \6 p% E8 e1 s• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

$ c" G% d4 @' c* i; N9 U  [• Manage office technology software licensing and hardware maintenance.

1 @8 a& \# k) L3 `9 T3 v  j5 d• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

- d& i1 T6 h9 h3 G- C0 x• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

. e# @6 o, ?( _( Y: Z$ v5 s+ r• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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- [! k5 i3 C2 S, z, y/ P9 |• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

8 ?+ W& j) `3 aKey program support duties

6 ^4 @3 e7 V) \  e# B: HInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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4 q' v2 i% d- f7 s( b9 y0 n8 J: }• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.

8 y. M5 n" f7 }• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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9 G9 x% \: ?" \# i' [2 P9 i• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

* ?" H5 G- k% S/ o' C. \3 y2 l• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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" U; t5 C4 j! t; l/ x, {Term:

This position is Permanent part time (20 hours per week during regular office hours).

* ?$ P) ^% q) `# K, C( VStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

% U. r# j* y2 M+ s; vWeb: www.changeforchildren.org