Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

9 L3 L& H# j3 s% ~, _Key administrative duties:

1 i. K- F, L. y. H- H- [' s: R0 q• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

3 _+ Z5 l* N1 \' ]- O. m• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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& b- ]9 _& \# [& k: D1 F• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

1 M3 i9 Y4 k0 I  w) S! M• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

0 [& u  L/ n+ ^* w$ w, @  g. YKey program support duties
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# H& X  z, o2 W; o8 MInternational Projects and Public Engagement/Communications:
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+ y8 R/ I* T+ ?3 B* V& q• Maintain inventory of communication materials.

% I" F9 t9 \- o" k( f: k1 n• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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: m, |7 v2 Z, c4 F, ]* S  c• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

$ t+ V: s5 n% `• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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6 s% ]( y6 q1 t- R3 [8 x• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

+ J; ^+ k- j+ O) J5 T• Manage database and support distribution of print publications.

. ~% E$ D+ X7 I* G  F5 h6 t7 c! h• Provide administrative support for public engagement events and mail outs.

8 b  t( |$ C8 P1 p• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

3 l( G9 u" V2 m8 H, M3 U! H% tSpanish language abilities are an asset.

Term:

. `1 X3 @; i4 EThis position is Permanent part time (20 hours per week during regular office hours).

8 p& j* h! m; N8 _Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

1 M) P. e- q8 `7 [9 x7 hPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

7 v6 r& F1 \. Q# ?2 v* Y8 uWeb: www.changeforchildren.org