Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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& b* E# F. _3 d% b, UChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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1 \0 a8 [$ T7 R6 J6 J3 l, C& jCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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4 P" m- {: g, n• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

# X5 t4 t3 _7 T) e• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

' @( h2 r) U& }& }+ t1 G% n• Manage mail outs for fund development or education purposes with support of Program Managers.
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# r2 W- L% e% l3 @4 f7 e3 f' {6 j- W; m• Support maintenance of Human Resources records and the development of employee handbook.

, j* d& f" z0 k( p! @9 W• Perform financial administrative duties as required.
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Key program support duties

International Projects and Public Engagement/Communications:

" X, Y8 N: V: A9 V3 X9 D! F• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

9 h2 |8 P9 `0 k( L• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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' V7 Z. P" b% g  `• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

0 b2 T6 E, M) n8 h• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

; q, U% y- |" p2 LFund Development

3 U# V. ]7 m" @  G+ x7 x• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

6 M6 t. M1 \. \& Z% W; ~Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

Term:

This position is Permanent part time (20 hours per week during regular office hours).

4 ?9 ~3 K* j- ]: U# M: }( yStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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, X- k; e/ {/ J6 |- L6 J2 G! v8 hThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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4 Z8 u) i& K7 fAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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5 K& `. O; ]$ M/ x" }- zPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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( ]# S; x8 j# v3 B7 p9 p; m0 A) {Web: www.changeforchildren.org