Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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  e  d6 ]4 }# CCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

+ e3 v& Z4 c5 k, t# o  e* v# m• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

% r/ X, o4 N8 N% n6 E( n• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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/ Y+ E6 \$ U& E7 H• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

7 }; k0 B: @6 [9 `+ G• Manage mail outs for fund development or education purposes with support of Program Managers.
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- C8 P& O7 w5 K- X- G" t. P• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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' I2 ]# [* K0 c% g9 R' FKey program support duties
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& U8 z# ~+ k0 M4 Q/ x0 v4 qInternational Projects and Public Engagement/Communications:

. K' `' P$ A) j2 J+ W/ ^• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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, J) e$ F, i( y# q, K9 U• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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! P" ]8 c3 Y1 y  e" l• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

2 y+ q' c1 N) c8 w& c2 e% f• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

% |0 @3 N6 r$ q; EFund Development

• Provide logistical support for key fundraising events such as silent auctions
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0 N( T1 T! t" w: \8 Z: w• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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1 v3 H  ~+ Z0 _8 v• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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" A+ {* L; ?1 v8 S; c" a• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

! \4 J8 |; ^& y9 ^Term:

# q9 N# k; H1 i! J$ xThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

1 p$ F" l9 O+ O7 J" l' x& ZThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

: E) r! I4 i, H8 @Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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3 c) H4 a* _1 m: U1 I  t* s( x7 |9 f+ XWeb: www.changeforchildren.org