Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

1 b+ w( w% p2 T! y  ]Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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- H5 s. O) I. o' O) a3 OCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

+ M4 `$ R& |# W1 I5 [4 h! `* o• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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6 j# E* i1 ?, @- H' L/ f• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

: Y# L% G2 a% u2 Q  }+ R$ ?$ V• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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1 Q; d& X" K* V% N: s! O) X• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

5 W6 B* X7 B1 X5 ?0 b2 A: l• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

; e4 B2 B% R6 ~! e2 \7 v$ {- D• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

3 G! U! P( X, }6 n& ^8 e. M• Perform financial administrative duties as required.
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0 i. T# `4 K2 g& H3 ?Key program support duties

7 I  ]/ d8 |' Q* SInternational Projects and Public Engagement/Communications:
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  K. z" T7 W$ r; m, J# o• Maintain inventory of communication materials.
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4 N5 ?' a* Y8 w) t( y0 z• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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* W# k/ @! @9 R* S• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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• Support the management of requests for CFCA information and resources at public events.
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# ^: l; P* u+ v• Compile information packages for fundraising and promotional purposes.
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' I1 e" h3 @7 Z2 q2 w• Manage database and support distribution of print publications.
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* @1 }2 @1 I" H3 t; @9 R• Provide administrative support for public engagement events and mail outs.
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) R  G% B6 ], e• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

$ t) F( n) P* @6 K• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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7 A  n6 L+ {2 F- @• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

* u: E/ b' B1 r$ L% g8 X9 ~• Support logistical work required for CFCA’s Annual General Meeting
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- w* t% M3 G& \/ ]2 a  }! k• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

9 I7 F1 V. [1 lSpanish language abilities are an asset.
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Term:
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$ V2 D5 U8 r% W# J$ k6 p/ A. i  ?This position is Permanent part time (20 hours per week during regular office hours).
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- Z: u- G9 [6 a- J, L8 vStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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5 p2 w" L: ?# E) q* H/ _/ D2 Q! k6 eThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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4 w6 x8 g2 \9 T) }! N" ]( YAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org