Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

  v% v$ U/ }9 z! J% W2 v& Q- PCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

8 t3 L5 }1 q; B; `Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

. p$ m  t4 u) Q6 F2 G+ m) c, r• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

- d! H; E1 B" |6 ?- H• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

6 T5 D& [9 X5 t# V/ u0 _% o• Support maintenance of Human Resources records and the development of employee handbook.

: z' N" d7 O$ ^' r+ O# k• Perform financial administrative duties as required.
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Key program support duties

International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

- ~2 s, ]/ h7 A% U" V2 F9 g& H3 a• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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5 J, [3 e( z) k3 N' \2 `• Support management of online publicity and communication tools.

$ p8 ^/ _  w* ]* q3 R• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.

. q6 \, E. l$ L9 l) ^• Compile information packages for fundraising and promotional purposes.
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# K2 s8 E5 g0 P8 a! o9 \• Manage database and support distribution of print publications.

  a% [- E/ i9 P! H: u• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

• Provide logistical support for key fundraising events such as silent auctions

; p$ A' ]+ e# A' B' F8 A• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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! f% y1 z7 D1 Q0 Y1 q• Support logistical work required for CFCA’s Annual General Meeting

1 h' U0 t- f$ y% v3 i" e/ M! }" W• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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! y5 ]/ C3 B1 I0 B# gSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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2 e, r9 F' C# v. |% {2 `# ^: [$ |Spanish language abilities are an asset.

Term:
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This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org