Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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- ~7 ]5 f  ?9 \2 G0 O2 }+ }Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

2 H8 L) Y( P3 L0 Y+ C9 X( JCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

1 g  M6 k8 D; r  M/ p3 oKey administrative duties:
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. M" F8 z3 O7 j/ Z/ ?: w- [. R• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

. `- s8 J+ s, |2 V7 a+ V• Complete data entry in various programs.

# V1 C# _, H( D% s* U• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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- u" L! F% j0 z1 _2 [• Support effective internal communication by recording and distributing all meeting minutes.
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- H4 G. ~; k2 [# C/ f% h• Meet weekly with Program Managers to define priorities.

5 B2 x$ y; S, Q( Y# C. K! k' D• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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: g" Q% Y9 W1 W# a• Support maintenance of Human Resources records and the development of employee handbook.
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( G/ y" V$ T8 x2 W# G( t9 q• Perform financial administrative duties as required.

Key program support duties
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International Projects and Public Engagement/Communications:
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# P9 v' i4 p* `. y7 R• Maintain inventory of communication materials.
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4 T6 D0 |% _( c) [• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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+ @6 b. v9 W' v* \• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

/ P7 I. U' I! \+ a• Manage database and support distribution of print publications.

' `8 E! e. B3 s; [: |; Y; U3 ]1 G7 Y• Provide administrative support for public engagement events and mail outs.
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2 x/ o1 o; c# |9 B8 [4 s: L• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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  L$ T5 l) z& L$ h/ A7 P• Provide logistical support for key fundraising events such as silent auctions
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3 K! c( N. E3 X• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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  X/ L1 r6 d9 C1 l3 [( j, ^Spanish language abilities are an asset.
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. O4 B! _- N- s. [0 W8 \" yTerm:

" J/ M5 W+ |; aThis position is Permanent part time (20 hours per week during regular office hours).
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: y2 A& D( y5 H) wStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

) M0 W' _! i! Q& Z7 gAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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8 L# i( O6 z. u) o5 `Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org