Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

: M4 z1 y  O( sChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

, g6 u! c  O- i: zCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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, g5 m9 ]& P5 W* X• Complete data entry in various programs.

, j* _  i, K- E% P2 Q1 O• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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* Y0 }. j- O; f* d3 X: `5 _/ m• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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0 l, f' E' R. X% O7 W4 Q/ P2 E• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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5 ~3 x; q! @, w• Manage mail outs for fund development or education purposes with support of Program Managers.

; U, V& k7 z& r8 e• Support maintenance of Human Resources records and the development of employee handbook.
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7 K2 D, ~5 W9 {$ M; u( ]• Perform financial administrative duties as required.
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Key program support duties
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International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

- M8 n$ y) o! z( X9 C  D• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

6 \9 f2 x4 f4 f* G! F' q• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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5 c+ S9 R8 b- ~! K• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

# E& s! R! R( A  J. Y+ a) N/ z- ZFund Development

, o9 S. o- a- P& y$ s• Provide logistical support for key fundraising events such as silent auctions

6 x' ~; Q$ q, p$ [• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

- p# t& U# P; B* @1 g• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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1 C, Y* H2 B$ j  s6 aSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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) z3 I2 D7 U2 x: G# YSpanish language abilities are an asset.
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Term:
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# O. h' x2 g, v6 P; U' `% }This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org