Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

" x$ V) S+ {, }0 v: c5 d) qChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
5 |# G, q  T4 C: ~7 F3 ^9 V
( M; g+ Q9 c% E. m# o, {8 G' gCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
% t$ L2 z$ g( Z6 r* |  F
Key administrative duties:
$ G2 y, n, @2 r
• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

' P8 d! X; s$ W1 {• Complete data entry in various programs.
" K" ^% v. G5 f. O: O' n
• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
1 G: F9 d7 Z: _7 _. E" e8 p
• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
5 E0 y) X3 K0 o' w9 T
1 u9 t* C; q1 Q9 j( W7 L1 B• Manage office technology software licensing and hardware maintenance.

# w2 i( K; A3 N• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

+ \# _; h& b! H# F  C! b9 B+ G• Support effective internal communication by recording and distributing all meeting minutes.
' J$ P1 ~/ B. u7 H  t7 O8 e* [
- l& d3 M) V* U& P• Meet weekly with Program Managers to define priorities.
/ w5 V2 S( ?( {" e9 x& U' a
• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

9 C  |3 M4 H2 f2 A% h• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

Key program support duties

& F7 z  {2 _+ h2 Z* s5 @International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

; Z' u/ c. _+ _; {7 [• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

: U7 }+ x8 g$ B# C4 U, j8 [• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
+ Z5 c' e5 D; Z. }" v9 P
8 g, a$ O3 Z5 B. P• Support management of online publicity and communication tools.

$ W7 h6 y6 E  @; L! A7 @2 E• Support the promotion of CFCA events in Alberta through online and print publicity resources.
0 T9 U& d0 |; k
$ f+ W4 s$ Y- R

• Support the management of requests for CFCA information and resources at public events.

6 x. v2 G' e' {, i3 R3 Y• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
0 ^( S2 E  K3 p
$ r; ?# p( w1 G1 t$ r, k! n• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
/ P1 m  K2 Z/ J* W) J
Fund Development

• Provide logistical support for key fundraising events such as silent auctions
' f' _: N) e% J
1 S7 X" b' v. |4 f" v5 g' Q7 X• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

/ [$ x" x+ ]( s, u6 M• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
" Z! s+ A- Q' a2 P: E; T8 w
6 z! C1 ^) ]# ]& G" C6 |• Support logistical work required for CFCA’s Annual General Meeting

" v9 L0 `# o6 q+ W# U• Assist in administrative tasks related to donor recognition and event reconciliation as required.
7 x* I* ~/ s4 ^) D+ _" S/ Q
Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
. `0 d  `" x& S
Spanish language abilities are an asset.
$ F0 e0 v, S* H1 R  K+ R
Term:

" O+ Y: @0 U2 a8 YThis position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
& T3 U1 R' `' ]- O1 N  _
( o+ V, [/ e* G" \% p4 T/ Z) ~9 r$ IThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

5 \8 p* @) y$ p. q* YAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

; j3 l0 {7 H# C8 FWeb: www.changeforchildren.org