Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

+ d5 G+ D1 b# D0 DCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

% B  a3 c. f7 ^/ @0 [Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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. t( W0 Y  }# x' R4 R, ~1 y- |• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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& n5 j0 Y$ e2 y" }4 F; ?, q+ f1 ]. S• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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; W8 v4 V1 A/ X4 Q' v' t/ x. Q% E• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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, M, t- o& r- U' h• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

3 {: `: H0 Z* P0 h# j& E• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

Key program support duties

! z# q- |9 _7 E2 wInternational Projects and Public Engagement/Communications:

; x7 q' l1 Q1 f6 K2 Z( R• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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) Z; I( b7 Z: j- x1 h4 I• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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5 A6 t, x9 @( D1 V: S$ o7 U* b6 s• Support management of online publicity and communication tools.

6 K3 d0 p' B, U2 \" z2 `• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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6 s2 u5 n. ^/ v$ C• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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9 o) g2 a" C1 C% M, t• Manage database and support distribution of print publications.
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( ~( K! ]1 A6 }5 ~0 u+ w) i2 \• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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# ^" F1 Y5 H; i+ o• Assist in administrative tasks related to donor recognition and event reconciliation as required.

' j3 F  P. a* s/ k# MSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

% I3 u% D) P8 \3 _  M% |! XSpanish language abilities are an asset.

/ C! |) p0 r. G' p  Z7 TTerm:
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This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

  T3 d) Q% ~8 Z8 z& t* ~The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org