Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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! D: G6 [9 i# G, Q- Y2 p$ B6 VCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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, Y: W+ G( p9 R2 P+ i. m" G& \• Complete data entry in various programs.
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) a3 k8 p1 S/ n6 C) D• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

1 R' _7 J2 s7 h6 {• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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2 j4 l0 e& i: q• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

1 \/ I8 y( ?% S, e1 C$ @• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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) Y5 ?+ k( w6 w• Perform financial administrative duties as required.

Key program support duties

' ^9 X( v9 ^; xInternational Projects and Public Engagement/Communications:
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( g7 p0 f& {/ }& L3 E( k+ _( x+ t• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.

) q% I9 H' \. D. F! T( X1 O7 e4 E% O' R• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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* H- c2 C* V2 l9 v2 |2 d$ N) x• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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6 ?# q) h* _- n+ c+ m' K• Provide logistical support for key fundraising events such as silent auctions
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- b( j8 O! Q; `/ f! T• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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* Q" r2 R4 Q* G• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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: o& q6 s2 F' G+ vSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

Term:

This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

% P7 u% T7 P, ]9 b1 p' aThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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7 L0 p; P) }" O3 P. lPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org