Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

1 J! `9 z  F. M1 f6 g4 `. ~! }Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

  ?( }/ |9 _+ Y9 l• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

' @7 j" ?6 k- _; i0 v• Support effective internal communication by recording and distributing all meeting minutes.
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1 h9 I; @% H6 n! r: `6 k6 Z, ?• Meet weekly with Program Managers to define priorities.

- L2 I. F. k$ J+ G: e: L, [• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

3 J* P. ^) p" p' _9 V; ^/ l• Manage mail outs for fund development or education purposes with support of Program Managers.
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# X) X' G% c3 R• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

Key program support duties
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& F$ c: f6 ]. m& AInternational Projects and Public Engagement/Communications:

0 F- q- `. t9 s) N• Maintain inventory of communication materials.
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/ U7 K/ S2 b( e• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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1 h7 ~. }; w2 B  z' w• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.



9 s3 L( U; Z4 ^• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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8 j8 m7 m1 z1 K3 ]$ m• Provide administrative support for public engagement events and mail outs.

' a# ~7 Z! C  _0 K3 K6 X; y& O3 ^) Y• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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: Z/ u4 _8 n. n  f: F9 a$ iFund Development
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' B6 G3 W- B: A4 x' C9 {5 a• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

4 C" C) @' ~5 o; q• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

2 s5 w, I# B4 CSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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4 @; c4 N# G' YSpanish language abilities are an asset.
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Term:

/ k9 i+ a! o& M# i' a. qThis position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

, u% |: b: P$ u+ q5 C3 AThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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8 E* f( w/ h# C& l0 qAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

0 I, _' v8 s, O  r$ q% E# UPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org