Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
6 C% a+ y1 }1 m8 b- T  B) M9 p
9 {0 E) M4 X% L* wChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
% I% D6 L8 w7 h3 ~
Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
& t- }6 x: ~+ N; |9 k
• Complete data entry in various programs.

% ^1 H; _, `: r2 t1 x' V• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
1 q9 H3 d* ~8 q
• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

. c6 v1 E2 T0 p6 C1 @! r  r. G• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
2 {0 G8 t" `' r7 x
• Support effective internal communication by recording and distributing all meeting minutes.

2 ?- B, }0 h: J' ]• Meet weekly with Program Managers to define priorities.
( ]; O6 @7 F, ]( u5 O) I* E
7 f) g& K( F% J- v/ s6 ^# O• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
" e* Q$ u; A) R# E. D
• Manage mail outs for fund development or education purposes with support of Program Managers.

: G6 \+ `6 \8 A$ z2 I# N5 s6 l8 t' Y# v• Support maintenance of Human Resources records and the development of employee handbook.
; M+ s: K& L' @. ]4 m& Q4 m
• Perform financial administrative duties as required.
. r7 n& p3 q8 l; K- B
( a6 D' K- R( s1 S  _2 s' gKey program support duties
" Y' l5 m, c8 P
) a3 e# E& Y' f* W7 h+ LInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

* R5 G; t( z4 N6 j+ w+ S• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

2 P+ o8 e( g7 D1 V• Support management of online publicity and communication tools.

4 r% y: D. @0 k3 O, I% S5 b8 ~" }• Support the promotion of CFCA events in Alberta through online and print publicity resources.
  _) F5 [& A, o$ u! P; p8 J' \

2 w8 r; d$ ^& m. N- Q& u; s
• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
/ C) F! r9 d1 @( C& s
: T; H6 {3 \) I# U0 @% Z9 H. Z• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
6 a4 _6 U& X  M0 f, K! i1 F! s
9 x0 h; j0 |( u( X• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
$ |7 ?  @2 S* H  r6 J0 q
  E3 Y0 {8 X: W/ ~  G: d• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

6 G9 \6 M; u4 _  k1 F& }• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
$ p6 W+ E; `7 h, V) J3 {- Y& W
• Support logistical work required for CFCA’s Annual General Meeting

$ ]$ u/ e$ M) m• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

Term:
  z, j2 w2 E  x) T' m( i5 ^
This position is Permanent part time (20 hours per week during regular office hours).

' N  |' T( @+ z3 i# L- f" jStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

4 `# y5 `! K$ O5 z$ QThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
- r: Y' F$ G) r4 n6 W
7 m# L5 j- H0 S2 f  O/ i" JAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

  ^7 _* K' _. {! kPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
$ R  v; ]" L- N; b
- n5 Y, L+ t' |/ m$ @7 Y# U: @Web: www.changeforchildren.org