Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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% W9 d! s% F" hChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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, B3 t3 v; H1 v1 [CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

$ b2 v# Z& P8 zKey administrative duties:

' ^" y7 U9 u1 G  t& F+ O+ Z0 x• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

" O+ E0 o6 G3 f5 O) C# Z• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

! Z8 U/ O$ r: w: y. e+ ?, ~• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

9 N4 _0 i# A+ X* a8 g: B• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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: \% G: t/ \6 _2 M# f• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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8 ^: t; g  s* ?• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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* K# ?; ?0 k* _% Z• Perform financial administrative duties as required.
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& N$ r+ m1 w1 WKey program support duties
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International Projects and Public Engagement/Communications:
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9 I1 _6 y7 S) J: c/ k5 X% A& s% g: m• Maintain inventory of communication materials.
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" v" w: ?1 n4 S; U( e( U• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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+ w* T- B( O" R1 f' P3 M/ P• Support management of online publicity and communication tools.

: M' \7 e& g7 t2 P% {1 y% M• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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) H) E' C; r$ i1 X" j: s• Support the management of requests for CFCA information and resources at public events.
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9 A! v2 }) v* t* ~) m& f3 z• Compile information packages for fundraising and promotional purposes.
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2 I7 i, {7 s; [6 g' ?• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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9 l+ |: Z1 Y- F$ \1 L6 V• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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) g% G6 j* V) K& A8 r/ l6 b' u( V• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

) A/ ^$ A" {5 s• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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' _+ B+ S" ^, k! M; l: u• Support logistical work required for CFCA’s Annual General Meeting

) H+ V7 ]6 {+ C$ a& \) H• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

! k0 N* e( n- T4 i* C  Z+ XAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

2 P* H2 \" l  F4 |2 }Web: www.changeforchildren.org