Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

" r0 e% n& R' o; z- v- I! i: NChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

: ?0 f! k/ C+ P+ N1 ~/ kKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

* o$ x  X, m# x• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

& K9 @2 S- R, P& o6 U! Q) k) b, Y• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

' e# i3 v, I* v5 i" w• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

$ O' l* Q! w( i- R3 N• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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$ M$ X% q  e; A& o• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

# R6 F# c6 q/ B3 ]1 K: D/ k! W• Perform financial administrative duties as required.

Key program support duties
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International Projects and Public Engagement/Communications:

; J- y# `% U/ P" P. M8 E1 }2 a* m• Maintain inventory of communication materials.
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4 e. {3 [& s: ?% Y; s, Z• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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4 R9 w5 d: S$ Y% c0 a4 S. w) K! Q• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

! z! g* [8 _* ~) ?& I0 ~( T• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

- b7 m8 M* m+ h1 |7 B. }• Provide administrative support for public engagement events and mail outs.
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" a9 v7 Z0 M) I- Q3 O• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

• Provide logistical support for key fundraising events such as silent auctions

% X) E8 G( j) ~& B2 _" R• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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$ R. L3 H+ ]/ i" t$ P• Support logistical work required for CFCA’s Annual General Meeting
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+ V4 @. m- H8 H; _5 |( E. k2 F• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

- p: H! f- p$ P5 z9 s1 yTerm:

This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

+ L8 b0 _) V2 A* v$ ]# b% XThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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' h6 |6 w9 D# F: w: h- [0 K) jPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org