Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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# J  ^7 P4 i  P, D% v5 m9 E9 H, _Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

% o# [- v6 J+ j, T, KCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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6 v8 m3 m- r2 K( KKey administrative duties:

. ]. q6 P) n4 U: z$ ]7 ?• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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5 G; ~0 W5 a  _5 s9 {8 L• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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8 y* o6 P3 h; I; c• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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. D- S8 l0 ^! J0 a" ?! y• Manage office technology software licensing and hardware maintenance.
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( `$ w! C/ \. `* Y• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

. @/ ?2 D/ R; c( S& [# q. q9 G• Support effective internal communication by recording and distributing all meeting minutes.
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4 f: t$ A4 Z& T/ \. z" C8 e# e• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

8 F" L0 P- q0 t+ R0 L7 v• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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% K. q8 w4 @; D, W1 }- D• Perform financial administrative duties as required.
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Key program support duties

International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

4 I. M5 ~+ U( e2 a7 S7 T+ H• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

4 Y0 \- i3 e& O1 q, g# V2 q• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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3 u) ~/ Z% i1 C7 r& U" D" g& y* t• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

. |8 s; b9 \3 ^* ?0 d• Manage database and support distribution of print publications.

6 e. c1 g' p$ n! E) `) ^  Q7 S8 `• Provide administrative support for public engagement events and mail outs.

7 E9 c0 L! P4 K* ~2 D• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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0 m0 O7 T5 b  ?, E: X5 Z• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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3 v: D8 [+ g5 {1 n( S• Support logistical work required for CFCA’s Annual General Meeting
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5 k/ N! ?5 p- [0 s* x• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

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This position is Permanent part time (20 hours per week during regular office hours).
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. U$ v$ M5 s9 e0 b' X6 NStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

. y, N; q( I- V8 w' L1 C" |4 qPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org