Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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9 V+ ]% q8 _. d/ o4 W- r# yKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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; U# K1 T5 P3 j+ A3 y9 H• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

$ _3 V7 L- z+ X8 f  \. S: T" P8 r6 g• Support effective internal communication by recording and distributing all meeting minutes.

- e  X. A6 F/ x$ G4 `9 ~$ r$ _• Meet weekly with Program Managers to define priorities.
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1 a# W2 c/ S, A) G$ s" C* W/ B• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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: N9 G. E& G8 D; l% W3 C. _• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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& N9 B% s( e, v; gKey program support duties

International Projects and Public Engagement/Communications:
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1 Y" ^$ \) g; p4 x* m9 m• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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) M) i# ]( Y* W. X" Q- ~6 e• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

5 _+ {. `* N% t• Support management of online publicity and communication tools.
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. |5 I$ V' v9 \# p+ g' q• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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+ f% v' h2 m' h• Support the management of requests for CFCA information and resources at public events.
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$ x: V/ ]6 J9 m7 ?% T( K. [7 ~% s" c• Compile information packages for fundraising and promotional purposes.
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4 _& g/ e  N# B7 F0 [• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

% R- c- o! r6 L& \" ^8 a• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

; A# P4 u. A7 c• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

8 n. U. z8 ]" ^' ~/ USpanish language abilities are an asset.
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Term:
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* Z% P0 e# A. [) MThis position is Permanent part time (20 hours per week during regular office hours).

: ?: y1 c( X7 y4 q  U7 F( U9 RStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

! l0 }' _% p. D$ t( c1 mThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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5 {( ~1 b5 k5 `/ X  nWeb: www.changeforchildren.org