Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
/ |# k  E1 X1 `" b
Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
2 R5 k; ]3 c2 s" y( S
' B7 P, E2 a8 Z" d2 vCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

- i/ B+ }) d- N% vKey administrative duties:

+ U/ d2 k. M! ]( d/ ^, p  v• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
/ @$ _8 Y7 F* s. D+ C1 W1 ^
! i% |. D* @: W& V! ?• Complete data entry in various programs.
, E3 D) o( x3 \4 J2 t# y7 ~: I
( Q: T- H: n- `& w: k• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

6 P0 p" L" G" a• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
( h0 L# M( K7 E/ n: E$ o; ~& H
# E: ?- h8 V) d. x4 v• Manage office technology software licensing and hardware maintenance.
6 d5 F" N9 E% W6 z6 v: U! y
% y$ I# d! M9 O" K• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
6 T0 w' P3 b* ]& p
  G( h% a6 f9 a, S: x• Support effective internal communication by recording and distributing all meeting minutes.

0 k) t* ?- R/ c• Meet weekly with Program Managers to define priorities.
- f0 Z' l5 y5 r7 S) m
• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

: ^" Z- u& P; Q% t• Manage mail outs for fund development or education purposes with support of Program Managers.
- R$ a* _7 {" O
• Support maintenance of Human Resources records and the development of employee handbook.

, P( ^3 a$ ]/ I3 a0 @9 Z. \• Perform financial administrative duties as required.
5 ]7 |1 l3 V! t& o0 W" a- ~
Key program support duties

0 e( m6 r+ L8 BInternational Projects and Public Engagement/Communications:
! B$ C1 R9 H6 \! A3 i+ P
7 r. {" S. q; _- G6 ?# x) o• Maintain inventory of communication materials.
/ r. f- ?! M& J, d' m( [) E
! ~" d( m; ?0 f% T' g0 ]• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
; J5 @) I9 q- V9 N  E5 C* B2 K
! V( V' K: b, O- p. N3 w3 t3 P• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
. f1 J$ K& K9 a7 g4 R2 o
; U( g& ?! J- q) P) l' ?( x; P4 U• Support the promotion of CFCA events in Alberta through online and print publicity resources.
" Y% W2 N. ^6 j# R$ g# {, z. b* P2 B


, {& z$ y5 b) h0 [* `. p" d: \• Support the management of requests for CFCA information and resources at public events.

9 ~& z; a& \- m2 R• Compile information packages for fundraising and promotional purposes.

5 q# ?3 E$ K+ q$ y% |, U• Manage database and support distribution of print publications.
. R' M% _# i# h( [& }7 p
6 M/ E1 J& O" x% ?( [• Provide administrative support for public engagement events and mail outs.

' T" `& v/ S/ ~  c& O• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
7 O5 v: v* h! O" N3 d3 b2 V
9 w4 u& w+ b  |: o4 cFund Development

• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
1 g) v/ O" a: W. k
• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
6 S  \" m! `; O& H3 I- C/ X
& _6 b% B" p. o4 i0 V" ?• Support logistical work required for CFCA’s Annual General Meeting
% M; R3 P" ?0 m5 g2 ^7 Z
5 A4 P: ~' m. @* d0 a1 B- f• Assist in administrative tasks related to donor recognition and event reconciliation as required.

6 N. t, u: o4 L5 gSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
% b; @0 u/ D9 L% W. R! d
Spanish language abilities are an asset.

Term:
2 @: T8 f1 ^6 F  |
This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

, Z# Z) G; {+ x, j7 S( V% _  IThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

" n+ n% \  o3 yPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org