Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

" M/ m/ j# w1 @2 l, VChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

, S5 m8 ]! t( P3 v6 r+ G+ DKey administrative duties:
6 q: D$ [' c( Y6 j# W) \
+ J/ G/ q2 @7 b/ h• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
3 O: I- A1 @! z1 I. J6 b) _) C4 P
• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
& H* L/ p' g  t  V0 E: h
( l1 _& l7 [9 n+ Q+ a• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

) F8 Q0 Y9 e8 P/ d5 y! R* M• Manage office technology software licensing and hardware maintenance.

7 {% Q- c( p! S; E4 v7 b• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
5 i1 E3 }$ n+ p  F1 H0 z5 v
• Support effective internal communication by recording and distributing all meeting minutes.

& a8 A% F' y) p( J0 d. V/ H; h9 x• Meet weekly with Program Managers to define priorities.
* r% A! O2 T, W5 i1 b
4 {! _, Q0 x7 N1 f. F$ E, d• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
4 U0 O, L( T9 ]  E
; H6 g4 t1 Q( Q" N6 ]• Manage mail outs for fund development or education purposes with support of Program Managers.
$ h4 }2 f; ~. T9 ?" q; U
• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
# b2 S" Y# O7 A# y8 ]' {+ `/ r
+ S4 Q  I' x5 M; J6 z6 M% {( g1 ?Key program support duties
! d% ?$ f7 F3 J* A+ Y
' C8 r* A0 k7 t) jInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
. O7 L% e5 ?" l; M6 ?1 H
• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
/ V. j9 f# u1 \( C7 d
• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
3 M( R+ [# @+ m! i( F- j, |
• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.



• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
9 C, y9 M3 e' A  I9 h, H: A
, `7 Q# A, V& ]8 Q2 D: s4 y• Provide administrative support for public engagement events and mail outs.

; |0 X2 f& _0 t" _) T1 E+ N( B• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
& j' W1 N2 Q4 B+ e
! j: `$ W- l& c4 F9 C  l# bFund Development
2 Q/ C8 `  r* k+ N6 m
• Provide logistical support for key fundraising events such as silent auctions

2 w8 T, _7 m" r: t2 h• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
" l! M9 p1 x/ {; J/ ?
• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
# A1 {- z- t9 a9 w* s
0 Z! t- V8 t- N4 c• Support logistical work required for CFCA’s Annual General Meeting
9 |# D- F8 Y% x
# w0 @6 G# ?- \( p1 C• Assist in administrative tasks related to donor recognition and event reconciliation as required.
' H, W; q) w* }6 v& f
9 y! h5 q: @" P. h0 p- P) k/ b5 CSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
3 k! a/ n- d- Q6 W
Spanish language abilities are an asset.
3 _: a0 p$ U/ K
Term:
( }1 t$ Z8 p" L: C8 \3 t+ _
This position is Permanent part time (20 hours per week during regular office hours).
, E; A, B0 c6 {  ]
Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
* G, `* L. L7 R5 |' i! p
The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
# h! g9 o* k: m1 i6 r8 ?6 x
3 O( `4 z/ L3 A8 C, ^* [Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
6 i4 q% D' f; Q( u$ Y- s  p
' F9 ~1 c% U. C6 z& z2 J/ gWeb: www.changeforchildren.org