Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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9 u. F/ b# ^4 o+ P$ W& n$ q3 w• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

1 T! {" m# h$ J4 c. @; x4 u• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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% ~$ R+ ~: B* H7 B• Manage office technology software licensing and hardware maintenance.
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7 r4 ^7 \% u, a, ^! r& @• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

# U/ X6 l2 d7 q8 r• Support effective internal communication by recording and distributing all meeting minutes.

# @, T5 a5 G8 r5 U• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

8 u5 p# [7 _2 U" ?' }! H• Manage mail outs for fund development or education purposes with support of Program Managers.

0 R/ C7 n, e5 a, S0 t: N# u: b• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

Key program support duties

International Projects and Public Engagement/Communications:

$ t1 l1 b, k4 a, T6 `& i  Q• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

4 O  U" H& ~4 d; l# B7 V8 {, @3 u! I• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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9 x' q* p) N* S' I2 `• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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6 e  m7 B4 W$ U8 {• Manage database and support distribution of print publications.
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3 H3 b8 Q, u; M2 m# O. H8 v• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

2 @4 R% ]% t, \• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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$ A; U7 z& a" d9 hSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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This position is Permanent part time (20 hours per week during regular office hours).

9 l; P, z  k! }2 cStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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) j$ s6 E! i" e' s. R8 r( Z' APhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org