Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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2 E* c7 b1 y; w; k: UChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

2 [4 P' E) U# z: |; ~, O8 kCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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( N0 D6 g5 T# ?5 nKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

7 f+ A5 h3 \6 b" x0 }$ S: ~• Complete data entry in various programs.
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+ @$ k: e: A+ k' E- g9 r• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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% a$ ?$ E7 i1 _& T) S% m+ c• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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' e# P& i( b3 v1 d/ l$ W$ U• Perform financial administrative duties as required.
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Key program support duties
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8 n. H/ U5 e7 ]International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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5 e( w( Y% X& a• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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/ d3 }1 j+ o$ m% \+ r7 T! c• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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- f9 i% I+ _* ~9 C9 g, k• Support the management of requests for CFCA information and resources at public events.

- F6 ^" B8 B& J* o• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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1 l# f2 n' x: ?% E0 `* N# N& o8 j• Provide administrative support for public engagement events and mail outs.

* i8 y7 q' G- ?2 f5 }• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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* b; |( G- s8 t6 iFund Development
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• Provide logistical support for key fundraising events such as silent auctions

  I/ t$ ~& N; \$ h/ k4 J• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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; B6 S! l& y, C/ @7 o• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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( E* ]0 g7 }$ S: K' ]! q9 z$ M% TSpanish language abilities are an asset.

Term:

This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org