Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

5 X7 L: x; D% m: ]CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

+ N$ `% a% q$ H" aKey administrative duties:
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. w' m* P9 {, d7 {9 I• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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7 D9 x3 }, s/ C/ X7 O/ V7 `% e: W) u0 a• Complete data entry in various programs.

, c; ^7 b) P4 z& d* b• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

0 g( k2 T3 D, ]: @3 l# V• Support effective internal communication by recording and distributing all meeting minutes.
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) g$ {( {/ q" q) v2 u- \• Meet weekly with Program Managers to define priorities.

1 ~. U/ @' J* P* {* l( S, D• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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; l$ d5 Y$ c. ~( ]: s• Manage mail outs for fund development or education purposes with support of Program Managers.

" o' H( I4 h/ Q" I& _( c• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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Key program support duties

International Projects and Public Engagement/Communications:
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0 ?  Z. S& V% Z4 @• Maintain inventory of communication materials.
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5 Q1 x, t, X  }$ G• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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. j: p& A! J; |# ?( L! F• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

( t5 P2 W. [5 m( p• Support the promotion of CFCA events in Alberta through online and print publicity resources.



• Support the management of requests for CFCA information and resources at public events.

4 Q6 L- k: Y* S8 c# p2 x; D( `. T+ U• Compile information packages for fundraising and promotional purposes.

% V  r- o! N6 z7 Z6 O% f6 I  G• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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• Provide logistical support for key fundraising events such as silent auctions

( _" `1 x. Z1 i/ K• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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( \' E- q) M, k$ i9 y! B• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

1 t+ _/ Q' u% J9 E0 G3 f• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

Term:

$ h7 q; L' L4 n$ |: P  o* T8 g" UThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

7 k7 K1 f. Z2 h9 v, S, a! b6 RPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org