Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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8 n, j3 [# I; `0 Q% WChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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6 F/ P; z$ E4 w8 ^: M3 J2 m( x( {CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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, E# B9 r3 J1 t" b: ]/ D7 I- l  \Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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3 [% Z8 ]7 i# u* |• Complete data entry in various programs.
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/ P3 M2 B2 \* g2 P) r• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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7 T9 C' `0 {( j  f2 q! v( d) a" N$ `• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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: ^9 R( t; ~1 \- V3 q/ `• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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2 a, |+ A# ?' u3 G6 s5 X0 W• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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. |3 w7 r3 m& X# Z( D" Y• Manage mail outs for fund development or education purposes with support of Program Managers.

* L4 }( N5 ^5 i- r• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

9 Z, n$ s( L* J* A! Q+ \Key program support duties
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8 m  i- o4 o3 y- H2 C. [! a; h4 eInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

3 R# h+ k5 S* \• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

; m: W* q" F; O7 }• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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- Q: i" p* h" n, S• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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• Support the management of requests for CFCA information and resources at public events.
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' X7 T# e8 B5 m4 I• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

( x* o5 _& Y8 ?) @Fund Development
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• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

' P2 M8 a2 D" z  A& @( S• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

3 T; @; m. T! S' d- _• Support logistical work required for CFCA’s Annual General Meeting

3 T# n* D8 p. h2 M• Assist in administrative tasks related to donor recognition and event reconciliation as required.

3 F. m: Q  B5 i9 SSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

8 c' x; h0 P- f! eSpanish language abilities are an asset.

Term:
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% ^9 K. B" p7 H- HThis position is Permanent part time (20 hours per week during regular office hours).

8 D3 e6 O3 o$ t9 lStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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) t$ ~2 c/ i) a: }* y& IThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

7 P& [3 H6 m$ [. Q& @6 X$ U+ Z5 dWeb: www.changeforchildren.org