Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
- u# s) b7 f$ b# e: p
CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
% m* X6 }1 Y+ x, Y( S% v! U
! B' h: {" S$ d& HKey administrative duties:

, z4 V8 P4 q' s$ p5 ?% h, i! c• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
' c1 M1 J3 r" {& b% K
4 W) H$ h% R/ I5 H; Q" V• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
1 F6 w* a. Q! I$ C% T4 {  Z) Q
. p) o$ y8 Z$ r6 L( z& }• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
# b: q' Y( V7 }' H  L8 {' T: r8 r3 t
& e  w2 @0 w) j0 {+ a• Support effective internal communication by recording and distributing all meeting minutes.
1 E0 v; Z# V7 @
• Meet weekly with Program Managers to define priorities.
# @' _2 p3 s1 C* @  @& p& ]5 T/ c
( n8 V& n0 N% ]/ R' a- f( B! y• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

9 b. G& C, o8 B1 N3 l# I• Support maintenance of Human Resources records and the development of employee handbook.
8 ]. ~4 Y0 Y9 ?, c+ f
3 t9 v) r" r, W. r+ N• Perform financial administrative duties as required.

Key program support duties

' |' p3 c/ t& d: Q4 m/ P+ M5 y9 jInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

8 ?+ a0 j; Y: a$ O9 [• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
/ n* X! t2 u1 Y8 n- a4 U4 j2 V
• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

/ A, V1 W6 `6 @1 b) P4 I5 U• Support the promotion of CFCA events in Alberta through online and print publicity resources.
6 w7 u* P& @: L! j5 y3 s6 q
8 j5 n8 _& R. j7 o
5 g* @1 l3 K/ P7 j" j! y5 V" }
• Support the management of requests for CFCA information and resources at public events.
3 x: j; V4 J) ]- l) j6 X* W
• Compile information packages for fundraising and promotional purposes.

6 h4 }0 f/ P" f9 d. k3 I• Manage database and support distribution of print publications.
% _8 r# e% @/ T# y# H
" Y3 E5 w+ e# L% r# x• Provide administrative support for public engagement events and mail outs.
! o7 H; z/ G  C4 \2 X% v: O% K8 K4 ?  Q
• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
3 ~' B( A7 @6 P1 n
+ J- z6 |: N$ F+ s6 s! L4 @! ~Fund Development
0 v, m0 j4 i1 z  T5 \; f3 Y4 l- e
• Provide logistical support for key fundraising events such as silent auctions

% \. u1 V7 e# k• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
$ I7 I; e* u1 \- ~3 s
• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
: {( l* j' Z4 l  r5 L' T" _
• Support logistical work required for CFCA’s Annual General Meeting
6 m- L+ R5 a8 {) u
/ d6 k* ?: K; ?' X1 k2 n• Assist in administrative tasks related to donor recognition and event reconciliation as required.
" z3 b$ R% Y) ^6 d2 I
! P, P6 W4 W* |Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

Term:

This position is Permanent part time (20 hours per week during regular office hours).

$ k2 V: I9 [) p, r" iStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
, z! P- Z* G4 _7 F& w
The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

4 U" V0 g) s3 m7 e3 wAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
- P, x: _" h/ F' j6 _# C0 x
8 U/ a( Y: `  F; u* b# q  ZWeb: www.changeforchildren.org