Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

3 k5 N2 c* ]2 o! O/ yKey administrative duties:
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- P# @& G8 C. v% z1 W• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

% C; |7 d4 q3 X, W% a6 p+ K• Complete data entry in various programs.
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2 h: v+ |+ P, E4 S0 l& C* O• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

2 A2 g- ^  C7 D( W( u% z• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

' K* h) ^4 _6 y/ _( @& O& y• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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! i7 `# u+ q( f! D. e( _2 F4 ?• Support effective internal communication by recording and distributing all meeting minutes.
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5 F5 h  C- Q3 N; @1 F  U; E2 G% v• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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1 F  a5 p" q" X" [4 Z% {+ A• Perform financial administrative duties as required.

5 a( T1 ]2 t. w2 vKey program support duties

International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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1 \2 S3 N5 j; b. U5 W: {% x• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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2 b6 n* \! }2 E4 U) R: s1 M• Support management of online publicity and communication tools.

. |2 e( H8 t- P5 e: T• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.

8 o5 t. [7 }- b) G4 Q• Compile information packages for fundraising and promotional purposes.
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/ Y/ M; {( u# i& p• Manage database and support distribution of print publications.
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/ e/ f) Y4 ?4 L• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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$ Q3 m4 m' w$ j. JFund Development
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• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

7 p, x4 \  D7 l; {. z$ G. |• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

+ \4 A; S$ f, M• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

4 D, P- [7 a3 ASkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

. x9 d0 F* f* DSpanish language abilities are an asset.
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1 H" v$ B$ d  ]8 fThis position is Permanent part time (20 hours per week during regular office hours).

3 a( i7 U: ~7 s, A/ SStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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+ v( y/ f) Y& Q1 AThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

) N( M* B3 X' }7 b! KPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

% H4 W7 X( B- p' z0 TWeb: www.changeforchildren.org