Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

4 c% N# C; ?4 Z/ f/ j+ IChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
9 W/ b% X& t! R2 N% x
CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

& G5 F$ R% Y- v' s6 ?Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
% p; |5 P" @3 C$ O
• Complete data entry in various programs.
, C) S) ]( C  P
• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
* ^  y& i- W& T! i& g7 }
+ A! i6 n( C, c9 g3 Y( k  ^• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

9 L2 R, r* X$ g: K: j2 r• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
0 {* g! i: _( V" b$ I
• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
$ K) Y+ ]  L7 u
) Z! x' S+ U" D• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

# ?* s! J; \/ J9 t2 H/ |+ e• Manage mail outs for fund development or education purposes with support of Program Managers.
- }+ b8 u7 D6 W% q# [
. H) e$ J! x$ v( F' F2 s4 L• Support maintenance of Human Resources records and the development of employee handbook.

5 k2 L6 ?' q1 \0 S$ j4 X0 B• Perform financial administrative duties as required.

# z5 J; ]6 v9 kKey program support duties
- k4 G" A. c) H) l
International Projects and Public Engagement/Communications:
8 `6 |5 x3 D/ n2 A1 m) H& z
8 `0 L% h  z- [; H• Maintain inventory of communication materials.
: F! G" {( W9 H$ i- X2 k$ }
; z* u; O- }8 e; X' D6 @• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
5 W9 g& z' R4 K* t0 q% @% X
" r  J/ d$ N4 n8 z: h) \: r• Support management of online publicity and communication tools.
+ J% n& ~7 Y$ i  s$ P+ s- d
# ?. h# W1 L8 y3 b: m$ ~. b$ h• Support the promotion of CFCA events in Alberta through online and print publicity resources.
. x9 `' Y4 n5 ?( g3 \4 ]
" E7 f# X0 c  f/ @! k

; ?; G6 q9 o9 E" j  U; B• Support the management of requests for CFCA information and resources at public events.
7 P! i0 E# q! H
• Compile information packages for fundraising and promotional purposes.
& x6 U4 @3 J; ~4 s- }
3 W) m* v1 o; L) p/ N0 J+ L( i% p• Manage database and support distribution of print publications.
' q7 l& k; ]: `& j7 x# ~
7 H/ I( |) x7 B# J6 W9 C• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
6 q' m' F2 |% a; [. _9 }! P
( Z# L; Y! ?2 X3 q" S; yFund Development

4 g4 h0 v* E5 s* j) U% {3 X$ D2 `• Provide logistical support for key fundraising events such as silent auctions
; t/ x4 K2 j' N1 x( ?0 F( r3 H
* l! I; e: i9 ^7 p7 R• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

6 U+ s6 }4 j/ q3 \% l5 ?% N• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
6 ~% I. f: r$ D8 ], y6 S$ v
" W, m" m2 o, |• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
) h( g0 d2 r: c9 y( [
& D. t& [4 G& }: s6 n; j0 {4 ?Spanish language abilities are an asset.
1 ]  s% i) S, [9 J2 R; P0 e
2 ^, E: Q) m$ cTerm:

; q# Q( W( t/ R. D) I  Q0 fThis position is Permanent part time (20 hours per week during regular office hours).

# Y7 z) m3 ^+ k, g, z: V. JStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

1 z2 g8 |, l4 TThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
8 d& g$ h5 H! Y$ }
Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
' w$ X6 c1 J" B& P  O
Web: www.changeforchildren.org