Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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9 Q- w8 v. ^0 T• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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. V( S* c5 M8 N7 a( q2 u& @  `: B( t• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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* v; ?( ]4 l. K8 T, t) b) D• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

1 D7 L0 C9 @' p• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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+ V- [" o) h7 B5 A  V$ A- f" r• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

& _. r6 u$ z, x3 v# c" v• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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5 Z8 g+ J; S2 b7 y; Y3 B" l1 lKey program support duties

International Projects and Public Engagement/Communications:
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2 @0 _+ A) l) C# g• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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; G1 w, h: Q7 K$ K+ |• Support the promotion of CFCA events in Alberta through online and print publicity resources.



4 {% v' W) U1 F+ J- V' I& t4 |• Support the management of requests for CFCA information and resources at public events.

  u% i- M; u  l* R• Compile information packages for fundraising and promotional purposes.
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. o/ s) y! j9 q6 H7 f4 n0 X• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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* P9 a. r8 J0 r, g: nFund Development

6 G' ]( g% U/ ~• Provide logistical support for key fundraising events such as silent auctions

3 L0 G4 x; c+ V" a$ e• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

! Z; |# _7 T+ f- f' g% o# I• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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: |) j& v5 p* {. x# E' @• Support logistical work required for CFCA’s Annual General Meeting
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, {. E! f  m, u# ]. T• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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0 G# ]0 L! q' eSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

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This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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, r% K7 Z9 s/ N8 B7 YPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org