Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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$ U) Z) u+ e! g: n3 C. q0 ZChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

2 _! n2 [! t( D+ U3 E  SCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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' w8 ?& w2 [" j7 \, r4 `5 p' hKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

. u' D% v8 v" U• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

7 V. \* i* Q1 @% B% _3 w• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

# u* O* C/ k# R: [% d• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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" j/ q) U9 M9 q3 d. o. c0 [4 J% c% J• Perform financial administrative duties as required.

Key program support duties
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. ^1 Q) O. I; G* }" X9 ]* BInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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9 J. W0 b3 S) E( U+ B• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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* h! `9 S6 x# ]) B! I• Support management of online publicity and communication tools.

% T# O' V6 M& ]0 E• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.
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/ p# _! w* b: }5 f$ n" s• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

4 L$ k9 h* ~: j# I- c: ~• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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" A0 Q+ M2 l1 {Fund Development
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• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

7 c( D% @6 Y1 g* p3 F6 L+ V. d• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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7 r1 J, |3 v6 R, m& ?* |• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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" \2 z# R" U  {4 A9 SSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

: k3 E4 i6 K. oSpanish language abilities are an asset.

Term:
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" c( P/ I4 J3 G& r; l1 \3 h) U  D! ZThis position is Permanent part time (20 hours per week during regular office hours).

" m4 h; k! `' @+ g  a. j1 \Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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9 L' U8 Q3 Z1 n! S  [% l3 e/ gAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org