Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

# f# x* ?/ U% `# ]2 |9 k• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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1 m2 W9 H4 {% C; R2 G+ b• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

* Y! `8 k7 y9 K) {: s1 y. L9 n. H• Manage office technology software licensing and hardware maintenance.

8 x9 \2 f4 y; j3 m# z• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

4 _; v% \' g' N; w' `7 T+ O1 E( O• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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0 V$ H) x6 ^6 v7 z' z0 a• Support maintenance of Human Resources records and the development of employee handbook.
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+ M8 e- y8 X: m. Q! r3 d7 o( N• Perform financial administrative duties as required.
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Key program support duties

International Projects and Public Engagement/Communications:
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0 z0 D& ~8 ~' Y6 [' \6 c% S• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

' q/ u% S2 A/ q7 s/ E  p8 D• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

4 S; ?3 H& N+ @) o0 p, j  p• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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  n* {2 L5 A" H! o' [' r% P• Provide logistical support for key fundraising events such as silent auctions
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2 d0 B) Z: ]1 }, _4 ?• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

, X8 A! G- G: J; f3 _/ t3 C• Assist in administrative tasks related to donor recognition and event reconciliation as required.

% g" A2 U9 T- d4 Z9 P" e. vSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

Term:

This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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4 L2 W$ ?8 k8 W4 D6 x& UThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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5 K$ f/ e; f; R* [2 i; TPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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8 e8 [2 Y$ H1 V3 A. A: x# fWeb: www.changeforchildren.org