Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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/ B8 Q0 W0 @* J; J2 OChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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) p( J+ B2 L& UKey administrative duties:

( Q* L" A: f, C# ]9 G• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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% m" o" v1 O' G$ a' g# U• Complete data entry in various programs.

" u$ E! d8 r! v• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

! b: r% Y/ B, G6 W. G% M2 |5 F& H• Manage office technology software licensing and hardware maintenance.
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2 D7 x1 n, D3 x; f• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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" y, G' R% L1 s/ ?• Support effective internal communication by recording and distributing all meeting minutes.

# L* x: T$ d  r/ O: [5 T/ F" P• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

7 ?  Y4 |: `$ n) g; Y  a; p8 U• Support maintenance of Human Resources records and the development of employee handbook.

+ O* ^* P3 g. o$ s, x/ }' p• Perform financial administrative duties as required.

Key program support duties
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International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

2 E! E( @% Z7 }; N• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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% K7 b7 R8 _# K% Q• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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7 t  t$ ^5 `- \/ `& d6 n• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

+ f9 {& ~; Z5 r/ p5 XFund Development
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• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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7 G; E- {4 {7 H6 V3 f! ?0 I• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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3 i* `, {  o6 _8 Q  R' @! lSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

  C- N1 z8 i1 I, O* \! x6 D8 MSpanish language abilities are an asset.

0 h; l" |7 S- T4 ~3 GTerm:
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This position is Permanent part time (20 hours per week during regular office hours).

/ Q% t( f5 G+ VStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

4 q, {. T  A: `The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

3 E: S, v+ b" F2 |5 G$ YWeb: www.changeforchildren.org