Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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) ^, R3 ]2 M6 ]; _# aChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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* J8 `. Z! d7 j7 j$ NCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

+ {3 r3 l1 S6 xKey administrative duties:
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2 J% w4 l1 q% p3 E1 ^3 g• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

7 R% m4 p/ o+ M" a3 y" H• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

' Z; l9 P7 |% S! `% B# {& |6 z• Manage mail outs for fund development or education purposes with support of Program Managers.
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- R" g; [0 a3 Z, r  G- S• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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Key program support duties

International Projects and Public Engagement/Communications:
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' t1 V, V" l6 g7 d3 {• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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& u6 J2 E  B! |# _- f0 @• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

* S+ j4 E  @3 y  k& ]( r' {5 s• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.



• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.
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$ i" S' T9 F  }% B/ W• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

6 O2 x8 y: _/ m9 V9 R• Provide logistical support for key fundraising events such as silent auctions

8 z+ x: A" X4 K• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

1 Z6 @9 y- k& w) X" f. ~• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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3 Q- {" U, `4 e. x• Support logistical work required for CFCA’s Annual General Meeting

8 [4 q* n4 j) h• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

. \1 n7 p2 l. t, P+ e& X: ZSpanish language abilities are an asset.

Term:

1 j/ O6 Q2 y+ J9 }0 F  U% o* uThis position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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; ~2 c0 \1 K" mThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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1 M1 G$ S& G; w8 m3 }% }" aAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

( y2 J" |( M6 n+ qPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org