Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

) e; a# j6 C4 h/ c7 eChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

: I4 }- r; L2 R, ^8 z6 MCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

8 T2 H: a: S5 U1 ]: `* d7 o• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

; ^( C/ {+ `  ~1 Q: j• Manage office technology software licensing and hardware maintenance.

4 y9 S0 S2 F3 e' {4 I" G• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

$ Y9 s6 C' O$ h8 K1 a8 R• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

- U9 v+ R* P5 ~& F; V& m8 ^* Y• Manage mail outs for fund development or education purposes with support of Program Managers.
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7 r3 d0 W9 A" Q' Z• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

Key program support duties

7 l" Q3 M. P& z' j: GInternational Projects and Public Engagement/Communications:
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$ i4 E; I4 p2 n• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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* v8 A- X, S4 A; s• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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7 A! G: _1 M6 a5 F/ `# u3 I• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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• Support the management of requests for CFCA information and resources at public events.

4 Y2 Y# {! Z% {* g7 [- i/ \) T• Compile information packages for fundraising and promotional purposes.
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$ u& O, o) q& ?• Manage database and support distribution of print publications.
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; N- A% v6 [5 S& e) J. I: G) Z• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

; `  r5 b) V( l1 j4 {2 ?$ J* wFund Development
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• Provide logistical support for key fundraising events such as silent auctions
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9 X  j3 K. ?& r0 }/ ]• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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& P6 V* Y, O1 H$ ?• Assist in administrative tasks related to donor recognition and event reconciliation as required.

+ D* v2 _* Q( ?& u( a8 S  GSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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$ ]$ P: x* i# i# h8 PSpanish language abilities are an asset.
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5 G8 e0 p5 m) G  WTerm:
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+ k: ?$ D+ B5 ], ~. C  i# m) n6 C) wThis position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

" r  ]# Z1 K) o% s5 m3 T! b! YThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

9 U, u# O$ V6 a, wAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

4 n7 k; w. m. ^5 m: ]1 HPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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7 ~- v0 K% q/ E: y8 ?" |Web: www.changeforchildren.org