Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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6 U1 V/ M7 ~2 c. G7 IChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

: w+ m, I. i6 N3 fCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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" ^, v! G  p9 G, f" ~4 D8 x• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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7 p/ L$ P0 W8 p# O. Z/ R) c# x• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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9 D* m9 J  L8 k: C• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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* V" S0 r/ M! u' J• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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; I! Y* B( J! R( q% Z# C; w; J' t• Meet weekly with Program Managers to define priorities.

) M- T0 `0 B5 v! P6 R# j• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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  X% k- b: b) `3 q2 j# C" G0 G• Perform financial administrative duties as required.

" o6 ?/ t5 n  [Key program support duties

8 ~3 |! Z, m- u! FInternational Projects and Public Engagement/Communications:

; d  {, _9 Y/ t4 ?• Maintain inventory of communication materials.
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: y5 _7 H$ g: B8 @• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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- \$ x: _% X" ]9 T- {: O& S1 r• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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3 ]; z  ?$ K' [• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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. d8 |. ~' e( w- E% O7 r• Manage database and support distribution of print publications.
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$ h  h) \% z5 v5 X) G& \• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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( j3 R) [; q4 e7 a: l* f& C/ UFund Development

• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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0 ~* S  b- C1 g, l! Y2 M• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

# R- m/ x8 Q) v• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

$ X# |6 U) R+ c$ K" z7 f% @$ o  lSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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8 H% g4 \. d/ u6 p! h8 K' B9 vTerm:

This position is Permanent part time (20 hours per week during regular office hours).
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2 J+ V( C$ w- b9 b% X* P# VStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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7 H; S# W3 n9 s1 l. H7 Z. L+ |" Q( n! kAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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% N3 N6 L, ^3 l& G6 Q9 Y6 O6 c6 \5 pPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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; P* s( e* k1 O3 g2 [Web: www.changeforchildren.org