Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

4 C* v/ H' l, sKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

' f5 V" l; p2 M' O! S) b* a• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

% U5 r% f+ O  o6 Z4 U9 n% g2 M0 u• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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6 B; O5 @) U1 u* g; f, |• Manage office technology software licensing and hardware maintenance.

7 c9 h1 L& |6 _• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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5 M6 w" C6 u: t' X' e• Support effective internal communication by recording and distributing all meeting minutes.
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0 H' `6 O, x5 a" u8 X• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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" T: a+ J; m5 S. }) B• Manage mail outs for fund development or education purposes with support of Program Managers.

" k1 h+ c9 l& U! o. t/ U• Support maintenance of Human Resources records and the development of employee handbook.
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* t9 X, \+ Q' y• Perform financial administrative duties as required.
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Key program support duties

, n% y% }! l, c5 v/ o* _International Projects and Public Engagement/Communications:
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: f/ i/ c0 E+ s' r; r( z; w• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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% I) a5 \2 }" V5 k& @' [3 g• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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8 e5 u; |+ X4 i! f* C  L; r; q# |4 i• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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5 U! j3 a% P$ m: ]8 vSpanish language abilities are an asset.
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Term:

5 X. ]( \7 V" Y/ BThis position is Permanent part time (20 hours per week during regular office hours).

/ g7 x  i2 h) k$ P& EStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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  m7 r$ Q! z, j9 N! }6 WAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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( u! _, w+ H- a. _  P/ h# ePhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

, i: X6 `! B7 c/ T+ ]! ]3 XWeb: www.changeforchildren.org