Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

, k& G0 L1 ?' o8 cChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

) ]& K1 z# l2 G$ T$ nKey administrative duties:

0 w( a7 T2 L* p9 W) Y: Y+ \  X' y4 ]• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

) e7 ^* O6 \' E- N• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

0 q$ s4 w- [' p. K0 c4 P• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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% E8 n$ _6 S# N7 p$ a7 |• Meet weekly with Program Managers to define priorities.
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) r6 \# q  @- [  k! [1 S( |• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

5 z# f, C1 d' Z* {. p• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

1 \/ b6 z( _( p2 D* ^. P. F( s• Perform financial administrative duties as required.

+ e9 \; I# O6 d2 z) r% |Key program support duties

International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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9 P& ^  F5 U" M0 N• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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, \" W) J% {6 d9 c% G) Z* V) t• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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0 v* n% I7 m5 D% V; H, l1 W• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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8 a" q" O/ G) K2 |, j9 b• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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/ w/ m: l( q+ t: w, |• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

* j$ ~( k) A( G- q4 s* XFund Development

  f$ i2 B) S* c• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

4 H* `8 D2 Z% z# A; E' t2 `. ^• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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Term:
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' F1 S8 O+ W$ M! L. d; o8 P& GThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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* x/ w3 a# m  w  e. Y2 p8 [* I! w) DThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

* u. ~5 m7 x- ]$ o  y# R# uAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org