Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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; I/ W8 ^$ j2 f2 Y- GCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

0 ~9 Q3 |, ]* i7 X7 KKey administrative duties:
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* \1 s+ G+ h3 S+ z' z1 S* r• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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7 V! x* A" l1 F8 k7 s2 D• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

1 @& o; |+ f# ^) n6 i" g• Manage office technology software licensing and hardware maintenance.

' T9 r+ {; H# G• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

5 T1 L5 I! V7 F5 h" D• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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" ~5 I" k' L0 j; k, O8 A8 @1 d• Perform financial administrative duties as required.
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2 u: K& O( j" ~% M- yKey program support duties

: O9 R2 x$ G; F) hInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

; j" H# R0 E& N4 W• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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2 x- k4 ~% H& r$ b. e! n% M• Support the management of requests for CFCA information and resources at public events.
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! P/ A, s% s) o" G7 f• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

# k3 _% K; o; c% E( T• Provide administrative support for public engagement events and mail outs.
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, \$ h  @/ E6 I/ H• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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) r' E: [' b" u% R! |Fund Development
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0 K! p' b3 H# a$ I" d% \4 E" a  z) ?• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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9 S) _2 W$ g8 P" h+ H7 O+ \  C• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

8 w& G; J* x+ Z# m2 Y( L- q• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

* W4 |8 q' D9 h" y  MSpanish language abilities are an asset.
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This position is Permanent part time (20 hours per week during regular office hours).

8 w9 X  f. W& p' V! h: G: n; T9 _Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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' i/ {( T1 T! SThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

1 ~0 m( J6 ]1 s1 Z5 |& c- IAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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) r- O0 e, L# y3 yWeb: www.changeforchildren.org