Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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: Q1 _( _" G6 x  f+ J  IChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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8 e7 C* M$ }. nCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

8 P$ Q8 i1 Q" q1 `7 J7 KKey administrative duties:
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( }6 ^7 N+ Y1 g$ C• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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1 V9 @" h' f+ V3 b4 U6 B• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

6 u" u2 g9 K, ^- b7 r8 c# Y2 l4 i• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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2 e  q- o6 t! d• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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8 P0 S' m5 z1 f& z" m- `0 h• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

Key program support duties

* T, V- \; M) M$ U  |International Projects and Public Engagement/Communications:

& ~: G, N# e, n8 e( _0 l; e• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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  G) n8 T( G. l% _7 ?• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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0 }' ^2 J# S; r$ h& H• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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7 g2 r. R& C/ r( Y• Manage database and support distribution of print publications.
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/ b' S9 |# K! A8 k1 ~& T• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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' \1 j" U1 ]2 h+ Q( s7 x: x• Provide logistical support for key fundraising events such as silent auctions

- w6 n+ U' p. I2 z  T• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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3 w3 y# e, p# D+ O, \& T3 ]• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

5 D5 a+ T  j0 r' D; o• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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, ~% K+ A, h, n# i% c. vSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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6 f1 i+ u2 G; ~Spanish language abilities are an asset.
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Term:
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This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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0 @/ J! D% Q! C/ _: w. t$ @The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

. I5 [" G  g5 D0 F2 jPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org