Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

- p* c' q5 |- NKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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2 |/ M' C, }& E; o• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

8 K  r/ ]. A  o7 G0 i0 |• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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0 J, y) y! Z& m3 [! A• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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9 n) |% l. i+ J1 s6 t' k  E• Support effective internal communication by recording and distributing all meeting minutes.
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$ Y6 \) Z" ^) M9 F$ b• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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# S/ [2 l2 I0 W, k8 e( v" T" g) {8 e• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

$ U& E: K: |4 `" b$ sKey program support duties
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International Projects and Public Engagement/Communications:
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9 e; g! I6 ~) v2 f, {• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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9 V, u% J) o" P0 I6 D2 {' h• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

4 g+ j; H# K7 W• Support management of online publicity and communication tools.
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1 u+ V8 v& r+ A' ]/ |9 D  u' l• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

# I( F' |. Y$ V/ c• Compile information packages for fundraising and promotional purposes.
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, y( s8 B; A0 o& P- k• Manage database and support distribution of print publications.
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; ~8 f. n) [) P5 E• Provide administrative support for public engagement events and mail outs.
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! W5 g9 T) o3 i• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

. a& P' |% a/ sFund Development
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* j, N& D1 N# M% w) q, m4 d4 l• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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' V) W: q0 G" \' c9 e• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

5 g$ F' K8 u1 }' q9 z+ D• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

Term:

; N) W! V; n4 E) P, W; E+ [This position is Permanent part time (20 hours per week during regular office hours).

9 y+ ^  H2 A9 P% [8 d$ w: CStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

, X) n2 Y0 L' n! BThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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! X; N3 x2 B# T' N! ]- a% w  e) UPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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1 p6 C8 A; @, e, y1 LWeb: www.changeforchildren.org