Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

/ R: N  g5 l4 H, a" f• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

- n  E! O3 k1 ~3 U, P# @• Complete data entry in various programs.

0 ]$ X1 s) Y+ M# i' F8 `• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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  M3 d# A& n; M7 K2 |" z/ Z! Z• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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7 e% S  L, l0 s  ^• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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0 w( Q5 X7 A+ p0 x# B• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

, ?- x& C/ t$ r, P3 G• Support maintenance of Human Resources records and the development of employee handbook.

6 D6 E2 c0 j  r8 u0 V, ?4 ]• Perform financial administrative duties as required.
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Key program support duties

International Projects and Public Engagement/Communications:

+ R7 N3 ?$ K2 Y- A/ ?1 J• Maintain inventory of communication materials.
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2 J% [! K$ b) o" M3 [, S• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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6 `3 t" Y6 e3 F  H8 x! ~% |• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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# e6 C  Z; J9 x3 m6 l  `$ w• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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8 a) D" T( Y2 ^1 h1 ~% n• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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$ S) h+ ~0 U  {% f! Q• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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• Provide logistical support for key fundraising events such as silent auctions

* T- i1 @2 N- t5 ~• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

0 R8 N. k+ K: d2 y6 g• Assist in administrative tasks related to donor recognition and event reconciliation as required.

& s/ ~, |) j1 H& lSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

; e. B& X3 G! L; L9 s% l. }+ b# mTerm:

This position is Permanent part time (20 hours per week during regular office hours).

0 q7 ?. k. _! Y8 m7 lStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

# D! L. x$ r* R% R: }$ KThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

; p) {1 O/ [7 {Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org