Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

7 `0 E( D; _3 C• Complete data entry in various programs.

* _; [: C. J4 B! A• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

* o" d/ a! `$ q9 Z• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

& H5 J& j( e+ ^8 O: v0 D• Manage mail outs for fund development or education purposes with support of Program Managers.
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; D+ l& p3 F1 |# Q. L& \. q• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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Key program support duties
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6 J% J% v$ P6 e( BInternational Projects and Public Engagement/Communications:

3 ~. Y% v' i6 V+ Y. X- i• Maintain inventory of communication materials.

" M& ~; @& E7 S: t0 |, v* k: O• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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" n  [! F. w: Z- @• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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5 Q0 s9 y3 J9 y2 B) y• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.



• Support the management of requests for CFCA information and resources at public events.
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4 L- L, p4 B9 G! D! z. j4 }• Compile information packages for fundraising and promotional purposes.
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3 M. G! p! \  t5 l! C* A• Manage database and support distribution of print publications.
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9 c9 G6 M: B, u# o• Provide administrative support for public engagement events and mail outs.

3 I2 R2 U( h/ |3 @! h% L• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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% E( O8 l1 W: W+ E3 F8 b• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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. y$ F3 w. X. y• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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! j! q# l4 a6 n+ l! jSpanish language abilities are an asset.

Term:
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This position is Permanent part time (20 hours per week during regular office hours).

9 L. c1 K! {/ a! jStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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) i* K& k7 D) Q0 r/ JWeb: www.changeforchildren.org