Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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6 v& ~/ q, U! X) U0 g* ZCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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% u+ {+ N! `9 o- U0 \" ~2 d8 e• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

1 I( j- u/ y/ y' j' L  ?+ Y• Manage office technology software licensing and hardware maintenance.

; S3 k7 `2 v, `: Z• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

  o. e# D5 {. v  c; H2 D# ~• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

# \0 h5 Y& T# Y1 p/ ?( V7 I: H• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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6 \, S" O, {# y! m( w! N• Perform financial administrative duties as required.

( h0 N6 X( Q/ u3 I. s: u& h4 W) v+ y2 cKey program support duties
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  ]7 a' E) V( f- I& HInternational Projects and Public Engagement/Communications:

0 N7 ^4 q& P5 p- r6 Q  F• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

' z6 U2 M) B/ J8 D/ q• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

0 f* Y; v2 b6 n9 R9 |. W6 m! l/ ~: ?) h• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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5 {" R" L5 P' u" d$ z& b• Support the management of requests for CFCA information and resources at public events.

; m0 M% }8 F% z% ]  j2 ^• Compile information packages for fundraising and promotional purposes.

( Z+ e' }5 l4 Z. x) a9 f• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

& \2 ?! z* l/ e8 a* \: Y" ?• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

- ^! u4 X- e( m• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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3 l. T. r; S5 a# U1 E) ]Spanish language abilities are an asset.
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6 a) w0 \- H! E4 H! ~: CThis position is Permanent part time (20 hours per week during regular office hours).
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5 f! O  b. F- D# @+ tStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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+ C! x5 i1 H9 `$ e- C" X* A% iThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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) S- t$ d9 K, y& k- K# SAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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  j8 K* n! k  J3 M  i2 V# OPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org