Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

, o) }5 n2 i+ S) e5 CCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

% R" D4 t5 S% M; U) N- }5 T% HKey administrative duties:
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' S8 @8 a* r) ]. l6 R5 {  t• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

+ K0 x. ^! H6 d# T8 [. \& h• Complete data entry in various programs.

4 v* \* w* ~4 p• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

9 p2 n) S. U, I• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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; Y- q  ]  ?; s  ]9 g• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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+ b( H6 }. |# w2 a• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

5 z* \; R2 i4 h" h• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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/ D: j% ], s" g2 c0 p: f& o# vKey program support duties
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International Projects and Public Engagement/Communications:
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+ w0 _, E' ]' `+ I8 j• Maintain inventory of communication materials.

$ g: k$ I9 B5 O2 i& m• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

• Provide logistical support for key fundraising events such as silent auctions
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8 ^6 |4 C6 e8 {$ g• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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/ G! D# ?* n3 K8 P( _• Support logistical work required for CFCA’s Annual General Meeting
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, Q  }! P3 }5 @$ ^, `• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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Term:
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This position is Permanent part time (20 hours per week during regular office hours).
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) K; }/ O! B, a8 I2 o! xStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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% q$ q) L9 V2 o0 Q1 |: d, gThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

: G& z. q  H  \7 {- \/ ?' J( oPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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; V% c& \. c) t$ MWeb: www.changeforchildren.org