Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

! Z9 I8 j3 s  Q2 X8 g# jCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

# N6 @5 A5 [( @, h0 s# N• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

$ F( z1 t& ?. U6 [+ [* M! u& }  ^• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

6 K" c) W1 r6 n' V7 H% {/ L2 I• Manage office technology software licensing and hardware maintenance.

& |7 g+ A& m3 C% w• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

0 y& A9 c& g7 h" P( W3 z- I9 X• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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' u( }% W- ?- u& A' t! `• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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, r* I: s( f+ zKey program support duties

International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

) W/ w5 J; }) R( c/ V" |% p$ |• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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$ W2 Y0 ^) s6 w0 a; z$ H! O9 N' c• Support management of online publicity and communication tools.
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/ h0 D5 g3 w/ ^8 P8 D# ~  t• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

, V$ Q+ L7 H& G+ v8 @$ Z7 Z• Compile information packages for fundraising and promotional purposes.
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( M9 [4 R/ x- p% ?• Manage database and support distribution of print publications.
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  Y0 z/ O- x5 H# H: }• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

# E# t0 d/ y( bFund Development
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& x0 F* T0 r& W# D/ b• Provide logistical support for key fundraising events such as silent auctions

, {6 k0 t5 s1 _  |• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

" W( d) |7 f; O+ G8 }  ]• Assist in administrative tasks related to donor recognition and event reconciliation as required.

, t" p: V0 }0 t1 ySkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

Term:

This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

0 ~6 q, f  y- u$ ]9 \4 UThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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6 l( q; A- H% [, p3 O; DAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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+ J1 l5 a' T. z; ]  P3 uPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

6 O3 M: K; p8 I: ?) u5 WWeb: www.changeforchildren.org