Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

; H1 {; J% B. d2 }CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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* y  f% T5 _, D8 y* HKey administrative duties:
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' D) {- z. Z9 x/ j• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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* C% g- S( s- K3 o! g• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

4 v; |3 S4 o' _, \1 D  y• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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' `' G- Q) f& S# l1 Y! d9 c! n• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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  m' O5 k2 O$ f3 {• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

5 S5 H$ e' c0 w8 N0 H• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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Key program support duties
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: F% E. d  g+ I+ \; y2 U( D2 YInternational Projects and Public Engagement/Communications:

4 b" x& u5 y) R- B. T' x• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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" a! N1 a6 e; q7 C2 P• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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' B) `# e: u$ k3 E• Support management of online publicity and communication tools.

8 I$ Z# l( X4 @. G! `0 {• Support the promotion of CFCA events in Alberta through online and print publicity resources.



: d3 I& s1 ?6 p* f  ?, [* o• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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4 O  F9 X9 _$ K9 y7 L) J! e' V• Manage database and support distribution of print publications.

2 ^5 ^9 j# A  T4 w• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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5 ?) s! [8 e, W$ CFund Development
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' _/ f) S' I! v2 n. C; L- N9 G• Provide logistical support for key fundraising events such as silent auctions
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8 Y. U; ^9 H- `/ M7 j" W8 _4 k3 h• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

+ u/ k# b7 O8 _4 _0 U: R, RSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

Term:

This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

* u" X; I' ~/ x/ \7 I$ ~Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org