Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

& J" M" Y6 B% LChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

% G1 ?2 C4 Q* n6 g0 }/ @( `• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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* Y1 ?0 u6 ^; S: Z• Support effective internal communication by recording and distributing all meeting minutes.

1 {8 D' s( p! ?4 m$ E• Meet weekly with Program Managers to define priorities.

! }1 r. Z) x1 H• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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: b( m" w5 f% c% \5 v; c: k• Manage mail outs for fund development or education purposes with support of Program Managers.
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( n* d: {/ R7 V# |" [! H• Support maintenance of Human Resources records and the development of employee handbook.

4 e# R# |6 u$ J• Perform financial administrative duties as required.
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1 `; o/ B; Q# yKey program support duties
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International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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: {2 }) t$ k. n  l% d1 L• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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0 s# Z0 H- [& E, R• Support the management of requests for CFCA information and resources at public events.

5 n8 Z- n. M% t; i& e• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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* V3 E& {' E3 _4 n2 {6 g• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

6 {. P1 b6 p. U8 JFund Development
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1 y7 x1 j5 I( D5 f* b! G9 a/ \4 \• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

+ R6 s- `6 e' v* h( P2 a• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

Term:
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' w. B+ a% j3 l# f6 ^. s) vThis position is Permanent part time (20 hours per week during regular office hours).

) c% \0 m# y# ?0 HStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

! c5 F# \  x/ [3 vPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

; k3 _/ ~( y& ^6 D/ nWeb: www.changeforchildren.org