Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
+ |# Q+ p/ S* M3 F- F, h7 T  F
5 X4 n- m) X) D5 C8 l# sChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
* S$ T5 K: ~4 d4 U( l
) x: i  u0 t& Q0 P& L7 @CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

6 v, y5 t3 E1 @Key administrative duties:
" d8 j3 L. i) L; O& N3 d
( r9 t+ B; u3 P9 A• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
- |/ J) ]0 _" D7 ?& S
3 M. q$ ~+ N- o! ~2 L0 N5 x( {• Complete data entry in various programs.
; Z& |* M( Q* N+ `8 T" F' R1 U- J% b: G
0 }& E) g# n& I• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

2 o  S0 c: ]. ^: c( ]$ A1 u4 L• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
  @$ ]2 s; R$ I" T9 e  h% v  R
' a, l* s7 b+ s$ X+ n7 S, w& d9 M• Meet weekly with Program Managers to define priorities.
% F. m8 y! s# E! g% o7 i+ C
9 q/ u& ~( a+ k4 _; i" S1 ]1 A• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
2 T1 ?: x$ c! G3 W9 L1 V; h7 @2 J; s
• Manage mail outs for fund development or education purposes with support of Program Managers.

$ G: p& i1 S# w/ h9 B' i• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
( f! o% n" R+ D8 I. B& k) N+ w$ E
5 B% U4 h0 f4 XKey program support duties

International Projects and Public Engagement/Communications:

2 s5 E. k; ^% @, ?+ y/ R8 L; ~• Maintain inventory of communication materials.
) N: G6 L" Q8 `6 L7 @
• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

9 O4 o: ~' |9 W9 j& `% O( K: K• Support management of online publicity and communication tools.

% H" v. E0 N$ I& Z0 S7 g• Support the promotion of CFCA events in Alberta through online and print publicity resources.
( E$ z! F9 ]3 b

9 K3 N6 @- f9 ^7 d5 R. y. z
• Support the management of requests for CFCA information and resources at public events.
# d1 Z+ m: g5 [! t
8 `. [7 P9 u  P- Q$ w1 h6 B  _• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
$ m- i* Y8 P4 O
• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
# ?( r4 f* i. ?: d1 z! x
: P! ]4 `) u; w( i• Provide logistical support for key fundraising events such as silent auctions

1 _1 Q% A1 l4 P1 b$ ?• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

) d+ Y/ B: K: S+ J• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

8 O$ _- H5 S( o$ X7 c8 {• Support logistical work required for CFCA’s Annual General Meeting
- a- H' ]1 B5 S
4 @9 D2 Y& K7 u8 Q" t% W# V2 f• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
) {& B% P- h* g7 X& I
3 ]% `4 g; d' m% D, q) p* LSpanish language abilities are an asset.

. p) m3 R9 m9 y5 q5 E6 J7 JTerm:

This position is Permanent part time (20 hours per week during regular office hours).
! }$ M" q  C9 Q. Z2 z7 ~  {
Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
& j2 Z4 ?: j5 I: E( S
The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

6 V$ A( W6 {, D1 B6 H5 [Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
, K) s2 Q. a! d9 R
Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

/ k/ S2 e, Y6 GWeb: www.changeforchildren.org