Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
8 n2 o9 ?" a8 V
  v! K/ O, o& F6 A( t6 I+ pKey administrative duties:
$ e5 B  @' ^. n9 l
• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
6 V& z+ V# X# ]+ N
; o  f4 d7 H: F: \• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
5 z; u% X) z0 F4 G2 T) Q2 D
7 E- G, E" h  U) ^4 \; ^9 }• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
( }* ?+ j) z- b- ^2 \2 {: Q
• Manage office technology software licensing and hardware maintenance.
+ H  G) B6 a  {2 \5 V/ ^  r
• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

1 W* S3 e0 J! f! h5 W% Q• Support effective internal communication by recording and distributing all meeting minutes.

: r2 b0 P6 e) f: R& [, ?+ S0 H• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
1 Z, c* }/ v3 A/ T2 K0 n7 p3 }* V
9 L( d5 X9 k& m• Manage mail outs for fund development or education purposes with support of Program Managers.

- D+ e+ h3 s/ h1 h% n• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

# f1 V7 f$ i% Z; J- J  H: Y1 IKey program support duties

0 z  f+ h% }# [- \International Projects and Public Engagement/Communications:

* _- W1 p. R7 u! S2 |: m' d• Maintain inventory of communication materials.
# G& Z. N* Y5 v1 m
+ l- N! @+ ^( f* z7 i* m3 r+ t  P# Z• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
- I% `6 Q+ Z" r* l( @* ]( I
- E' P7 Q* Z4 ~- T# ?$ W! t• Support management of online publicity and communication tools.

! p4 s" ^) f+ T• Support the promotion of CFCA events in Alberta through online and print publicity resources.
+ E2 R7 T) `( Q

0 B  r/ |$ }8 G6 E. N3 b& s
7 M& f; s0 D7 j2 N• Support the management of requests for CFCA information and resources at public events.

9 F( r% }  `* X6 ]• Compile information packages for fundraising and promotional purposes.
: W. _- h9 _$ a. A7 V
  R+ x9 Q4 z7 k2 b9 a• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

7 i6 H: @1 _- e, kFund Development

• Provide logistical support for key fundraising events such as silent auctions

1 f0 A6 k/ Q* k0 l" a0 j: {• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

8 h# b  s) [% G, B* \- a& u• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

0 s$ O& O( ?7 u. H; Q/ O• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
+ p; p& J7 g+ Z
# V: T! D1 ^' V% `Term:
6 B& m$ a; y6 C3 M) c) j
: T( ^4 L$ E+ k! ^This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
/ k- h" K7 l5 E
( k" d" b4 m: H7 J! VThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
) W9 i4 w0 K1 G- e
Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

) R% _( e  g1 Y6 TPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
  }" q2 F+ D. m) v
! o! l1 a1 Y; r6 j3 A1 b3 CWeb: www.changeforchildren.org