Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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8 n1 r  t$ w4 n5 u- H& p: cCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

6 _$ X7 K- p! y$ h/ i- N; A: g• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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- ^  t2 ~$ [: `• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

1 _" y3 [  E) |3 B• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

8 r( w3 M* f7 N# i! S• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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) k& \/ t! E. _$ E# k• Meet weekly with Program Managers to define priorities.
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" [0 q$ z5 Q9 v, ]' ?" u• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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7 s. P' ^: L/ [- s- `) \# vKey program support duties
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9 c$ ?$ R/ n4 D2 s7 ?International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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7 v! P2 C, O% B• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.
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( j: I5 u: j5 V6 O% I" J& P) w• Compile information packages for fundraising and promotional purposes.
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# ?9 u) M$ \* U# V9 ]2 l• Manage database and support distribution of print publications.
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% a% A6 ~8 K9 A: {9 h. l1 T9 S• Provide administrative support for public engagement events and mail outs.

3 h/ D1 B3 u  n5 f• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

6 X1 _( X7 k5 o. F& m9 e2 a• Support logistical work required for CFCA’s Annual General Meeting
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4 r  M- Z7 }$ l, E' F+ Q• Assist in administrative tasks related to donor recognition and event reconciliation as required.

1 f5 [: {& J+ g+ hSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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# [# X5 n& a& d2 T2 {5 L6 qSpanish language abilities are an asset.

Term:
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This position is Permanent part time (20 hours per week during regular office hours).

, a. s* g' s+ G5 E+ TStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

& y, Y7 E+ `, X/ N, O$ ^0 uAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org