Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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4 T/ R& x2 _+ E. s! B7 T5 bCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

, G' ]4 E: M) w* m4 q3 w8 T  L( G• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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0 I/ S2 l2 y$ A+ |- O" I• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

0 Y6 }& L& U7 i2 c- ]+ W8 `$ \! X• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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# `7 `7 z# a6 N* M3 ]• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

7 L+ r; G& \( M- a; D+ D' {, ^' |/ K• Perform financial administrative duties as required.
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9 U- F* U4 c' o  }& c5 y; s1 IKey program support duties

International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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6 M8 ^+ a5 N6 \: l9 s, D0 `" ~. d• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

% P9 M1 U0 y4 _: W- z, i5 i1 J, g• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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  J: M  H0 V8 V8 E" q( L• Support the management of requests for CFCA information and resources at public events.

5 ^  U7 y0 `1 B# I( n# C• Compile information packages for fundraising and promotional purposes.

8 W; k7 M3 P$ a7 C• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

; V% Y1 [5 s- L3 Q! ^7 t0 \" R• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

3 p1 {+ f% X; L/ i• Provide logistical support for key fundraising events such as silent auctions

: e2 c2 E+ C* f$ b  L  h4 J• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

7 P  m1 j8 f5 N: a% \Spanish language abilities are an asset.

Term:
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This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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; C7 ^; M% A' r! \Web: www.changeforchildren.org