Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

- B8 L, U) [3 E- E2 e• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

8 |' U) e6 u6 {( r# y• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

3 P" `" `; }3 q• Manage office technology software licensing and hardware maintenance.

, d+ |0 N) H! `" q" r• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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" z- y7 L0 r4 \+ Q" p• Support effective internal communication by recording and distributing all meeting minutes.

' [: [0 a" o8 a/ v  I" k• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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" n- ^3 u" L# ~6 Q  o• Manage mail outs for fund development or education purposes with support of Program Managers.

7 [" R' Q- d5 v$ d: f# `: v• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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Key program support duties

) k1 c) N" m. i) c' i6 j* {International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

  z+ e/ k  C5 a& x  \• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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8 s5 j1 h- O& _9 k( O• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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* l5 ~, }+ c$ X- b6 e4 P• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.



( y* C2 B  ~/ d+ z$ v! Q" q; J# s• Support the management of requests for CFCA information and resources at public events.
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2 O3 I+ Z1 ^: m0 e; z/ h# \% Z• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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  f; Q, [" }) j' [) J% |Fund Development

• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

+ d9 Q, f5 W0 O% A• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

: h, f) h, a/ }. {2 LSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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! {$ D# J! R* J5 c# K! g5 K4 jSpanish language abilities are an asset.
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Term:
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! ~- U! W0 I% X" b& [1 {This position is Permanent part time (20 hours per week during regular office hours).
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% ]- C0 c. u7 i3 C4 W. w, BStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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4 b# U5 `/ D2 o5 m/ eThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org