Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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  C& {1 U, ?9 A* C9 MChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

& Y  C" a+ Z) @9 K& e6 a& C3 s• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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7 r7 x0 {+ w% K4 U2 W( h• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

6 y  n1 l6 k- D* Y  M; r5 [• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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9 x! C+ t0 M' T; s* Y9 F6 D  d• Meet weekly with Program Managers to define priorities.
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5 ~+ t  n3 }! n+ l# w) _! j1 A• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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1 v# E" A5 `/ w• Manage mail outs for fund development or education purposes with support of Program Managers.

$ ~  Y8 E9 |4 o$ V, u1 \• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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/ @5 m7 P0 j+ Q6 L0 }5 ~* i8 LKey program support duties

5 ^# h7 U, D9 |* i% Y5 j- ?6 uInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

5 {! t. M+ E6 ~• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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2 u5 O$ j" v( k• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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% J" x8 @# j% i+ s6 y7 q6 ~• Manage database and support distribution of print publications.
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( C5 `$ ?$ v7 P+ q+ X• Provide administrative support for public engagement events and mail outs.

: k; r& V+ s% ^' N% b1 t, }• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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• Provide logistical support for key fundraising events such as silent auctions

2 c/ C, f. ?1 m' Z, r• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

9 Z5 A: S/ d! S& G1 J  ESkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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Term:
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This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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2 j3 S/ x  Z9 U! m! Q( y+ Q9 aThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

7 m5 m4 K  z5 Z; ^* oAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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% w$ u0 }4 n) U4 C# \Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org