Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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1 }$ s) D* `, A1 x' ?  QCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

" o7 U- x9 E0 P( k7 e  ^• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

. @- i- u! C% F- r* g! q• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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) O6 k2 m/ R5 J• Perform financial administrative duties as required.

Key program support duties
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5 e% Q6 K1 N* h5 J2 ~International Projects and Public Engagement/Communications:
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: U/ Q2 l, @! W) c• Maintain inventory of communication materials.
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8 p+ S$ Q' U5 r9 C7 ~$ y0 m, b• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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/ k) b( {: ]! T+ l# S7 q9 ^• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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# Z- B6 m& J8 G7 W( {' K# f: f• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

. \+ z1 r# A6 q2 k• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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) D5 K# M4 C0 i+ j, z( Y• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

• Provide logistical support for key fundraising events such as silent auctions
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8 k. ]4 [$ w" r/ j• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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6 t+ w& [% h& W9 x• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

: L0 d/ H: P4 I3 l) a# f: l. [: a; F. LSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

0 X2 E8 e+ d' gSpanish language abilities are an asset.
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4 X& J: G0 p% N7 {' B: }2 [1 d$ R( PThis position is Permanent part time (20 hours per week during regular office hours).

3 g$ e; Y, f6 d& f: O; `+ I, a* TStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

! L9 }& G0 ^; c! a1 ?, t# T0 _3 AAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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: q8 L: b, @/ G' t5 B+ iWeb: www.changeforchildren.org