Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

4 H/ N. c# ?4 ~+ R, w5 [0 kChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

: n$ D2 d- k5 l  b0 B$ X) N9 F  s• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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' d( ?$ @0 A2 {; j# p• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

! S7 ^  M7 C# k$ X• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

6 Q5 Q6 O2 v* G! E• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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# H& `* `/ g) J0 z• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

& W( L, K; ?/ e2 q* e• Perform financial administrative duties as required.
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6 s1 i" N- T0 }1 H2 Q9 m4 yKey program support duties

International Projects and Public Engagement/Communications:
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: P- I; _7 O+ E% N% y4 d• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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, w; M! i9 z7 I& U+ G! a( b! }• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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2 q; d( p: t2 l6 k1 l# Y• Support the management of requests for CFCA information and resources at public events.

' X, C- B% ?4 ~6 s$ J• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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* h2 `( ~  T6 X! a4 t2 O9 K• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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• Provide logistical support for key fundraising events such as silent auctions

7 x( E" A6 u" K$ ?1 v( y• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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8 V- I. ?5 y% b6 D. B• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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- p7 V, U8 {' G) F9 ^1 l• Support logistical work required for CFCA’s Annual General Meeting

4 d/ g; h/ s3 A8 c/ |: I. G+ z• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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5 i. ~1 R6 F5 J" h' v  d/ @Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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) c$ u1 O  z9 [% U, BSpanish language abilities are an asset.
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Term:

2 s' @$ g2 U. t4 e+ OThis position is Permanent part time (20 hours per week during regular office hours).

: n2 |9 b+ D9 l4 i4 ]3 o3 rStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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! E) c  T7 C7 J# T/ cPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org