Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

8 h! A- n# t0 l8 H3 xCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
; m* ]+ O' {2 d4 I+ H
Key administrative duties:
0 N  a, c' ]3 f& f" w* b
• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
$ {2 n* }- T, ~0 a3 T
2 _8 X; _+ U% c8 H% ]• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
0 k# x# R# B( M5 F1 m" l
• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
/ o: v! c4 E- q3 @5 v4 b$ d
6 A, p( x& N, ]$ A% X. j# \" ?) F• Manage office technology software licensing and hardware maintenance.
, t: @6 h9 _* k. P) a7 l6 w* @  L. c6 j
• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
/ P; h  e) L% s) e$ _9 n' h& e% ]
• Support effective internal communication by recording and distributing all meeting minutes.
6 C* x) M' _  O4 ~% ?
• Meet weekly with Program Managers to define priorities.
( L5 c+ k) C% D  K4 l# ^* ]. m
• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

2 w* s8 j7 W' ?6 {) e- Z• Manage mail outs for fund development or education purposes with support of Program Managers.
( i' L& O/ x2 u: [" k2 }/ @' e. V  o
• Support maintenance of Human Resources records and the development of employee handbook.
+ T- C% t/ z& Z8 B
• Perform financial administrative duties as required.
" @# x+ q# N: N
Key program support duties
* f1 F! i) T' X' F% K  R
International Projects and Public Engagement/Communications:
, a7 X) m8 g4 _3 J8 L. n) X
* Q0 u& D2 b$ {4 B: ~* V0 `• Maintain inventory of communication materials.

% `$ J0 D% V6 L! O4 g) @/ Y3 b• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
5 b2 Y$ f- i: U( y! D
- X5 K8 r- C3 X/ E- D) m• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
, R0 n$ A1 g6 F1 F
9 h" F/ h4 v$ A5 P6 ^8 j• Support management of online publicity and communication tools.

4 n9 Q5 [/ Q* P1 ^* m• Support the promotion of CFCA events in Alberta through online and print publicity resources.


& ^7 b8 o$ F' y: t0 D) f# [, e
( `3 j: t1 L, ~, M• Support the management of requests for CFCA information and resources at public events.
. J4 J! T( p, p0 a! Q* ~0 {' H8 o1 R
' J9 N: o3 I9 L* f• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
2 z" |+ {4 s" `3 s$ I  r% D
: f* j- z0 f! b9 g: D& a• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
; L9 @# F2 h4 X" x/ K; [4 ~& ~/ j
& o* ]8 t3 n* Q• Provide logistical support for key fundraising events such as silent auctions
' W6 B! _& Z# \! u
• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
6 u1 x5 Z3 t: C* j" D
# {- j2 A5 B' d1 h• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
/ p3 a/ J- M8 c: d- p6 K9 x; r
• Support logistical work required for CFCA’s Annual General Meeting

, H6 ^  \( \  ?' h) R" v9 _  r• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

* I, L7 u2 q# z9 |" G: C( YSpanish language abilities are an asset.

Term:

This position is Permanent part time (20 hours per week during regular office hours).
" V- L2 _4 y' q$ Q7 i
; t" ?8 M, d- n0 p- YStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
: z: K* k4 b& ~- Z: [. d
: {' P' q2 O/ C7 nAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
  t5 p) K9 I$ r8 q
Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org