Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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+ ~2 A( p. B/ m# z3 u' TChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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- I5 B( `3 t: n! t6 |, [* y8 pKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

; N; f5 S  M$ v& z5 O• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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3 z$ _" t7 e9 G/ u• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

# l- ?  W5 A+ a7 U• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

Key program support duties

9 {: b& ^2 ?4 SInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

3 z; j( v9 }  g# @• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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7 d% }; @1 o& d' h• Support the management of requests for CFCA information and resources at public events.
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9 [2 j9 k; s( i2 r9 ^0 b% r1 o• Compile information packages for fundraising and promotional purposes.

' h0 N( @  s* W( `8 l$ v• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

( {$ O1 `, K  P0 Q. UFund Development
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& i& {( `# ^8 ]) f6 W• Provide logistical support for key fundraising events such as silent auctions
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7 b3 G! n- k+ |4 o6 C$ F6 d: a* B• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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& Z1 z$ P5 C+ e) i4 G" {• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

. y3 \& D" d: T) XSpanish language abilities are an asset.

Term:
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This position is Permanent part time (20 hours per week during regular office hours).

# W& m" m3 Q1 u6 M/ CStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

. Z8 b# v/ S! y4 l+ g3 [The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

& K/ |: v$ O* N, W4 PAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

' f; R4 l( v* C+ K$ HPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

: P) q0 ^, W2 V& BWeb: www.changeforchildren.org