Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

1 a0 B3 C& H5 F3 Z7 tChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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2 `# O, B+ J7 P2 U9 M. Q, V• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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8 U8 f) J" Z" t4 G! f. i& m- W• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

! n7 N# w: ^; q" ~4 g, e$ F• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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% B! a2 U3 c( h% D5 f& \• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

Key program support duties
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International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

3 i, h( h/ w1 I, t  s6 g• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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; C' ^8 [: |4 c; {) N• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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: O: [5 r3 I' j: B7 @  g1 y* q• Support the management of requests for CFCA information and resources at public events.

3 b7 e- }$ M1 M1 X• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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4 h' a7 T& p& p0 y, P• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

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  T- g0 q5 s& N+ L- I• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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2 A2 }) s& ~5 \' _$ M• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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: |# L9 g- j3 R3 t2 w- xSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

* n7 o) O; B! \9 F  kSpanish language abilities are an asset.
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Term:

0 K( @% t6 p9 V" |  ?; g" V1 J/ N+ T" ~This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

9 g& j; r/ k8 R. [5 KPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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9 t3 x/ g6 [% e% X  b3 d+ U3 WWeb: www.changeforchildren.org