Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

+ k3 S: v2 a: m  |! i! V1 M/ W8 vChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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8 ^: e/ b# }; e+ k5 @: M: a. r2 hCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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( G- w: V% s$ k. X' A8 I" s• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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+ k3 o$ b" Z3 f, u+ m+ ^$ R$ }• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

4 [. \2 ]% e4 n• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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$ f3 C; z* M: O( C$ m• Manage office technology software licensing and hardware maintenance.

3 r! D* ^2 s$ x5 w/ T! Y& ?• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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/ t2 j1 Q, `5 Y' H) Q. B+ X. m• Meet weekly with Program Managers to define priorities.

1 A% i; k' W1 z" P* v9 x0 Y• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

" e# P" M3 ~8 T- w2 k( E9 c• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

Key program support duties
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6 p6 k- H, ]' U2 dInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

0 e. R2 o) }, m9 k. S5 V• Provide administrative support for public engagement events and mail outs.
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1 a5 A4 C* r/ s0 H+ A0 Z• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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! E4 h) G% l  ]0 uFund Development
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• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

3 I3 r1 F& t; I0 _% ~• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

) I5 m3 |0 F0 @% L' r, ~1 R• Support logistical work required for CFCA’s Annual General Meeting

1 Z1 j  J) Y. Z: l2 z; f  B• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

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. G' e) U! W5 S8 Z2 e6 [6 V7 w; BThis position is Permanent part time (20 hours per week during regular office hours).
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8 @: {3 b" o( I6 ]9 xStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

# g, C9 q1 D! i- m6 R) nThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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" U- R3 M7 e. V3 g( x) A, Q/ eAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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, w0 W, L  C9 t4 e7 B1 ^Web: www.changeforchildren.org