Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

0 b; C! U7 a; `+ |7 N9 V" T3 NCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

/ i, C9 f4 W/ H( Q$ jKey administrative duties:

5 }0 R; i" v/ A1 g5 k, t* l• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
2 }  p; z( U3 d( D
( ^6 V# h8 n- k. |: H3 }: Z• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
( M5 q& V7 N: [9 `& Z( k
! C- H5 j# H' |5 s. g/ K- ?* ]6 t• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

3 a$ f' Y7 P) S) Z+ k• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
7 K; D! ^% N" Y$ t0 l
• Support effective internal communication by recording and distributing all meeting minutes.
) x1 q. q9 \6 J- |9 S& a: X
• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

, t! K+ i2 n( V2 b2 j8 m/ J• Manage mail outs for fund development or education purposes with support of Program Managers.

4 y: U& ^  g3 H+ E2 M& y• Support maintenance of Human Resources records and the development of employee handbook.

9 W- ?- {3 E7 \7 _• Perform financial administrative duties as required.
& e& W& |# }! n+ I4 |
Key program support duties
. w' D# Z! Y9 L) N* ^( F
& B  }( W; ?; J3 vInternational Projects and Public Engagement/Communications:

8 r2 z) F$ J0 m" v• Maintain inventory of communication materials.
( a- t$ g+ B1 p
• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
2 I. B7 [: T/ k
4 u) N$ L: f7 e• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
2 G7 Q7 w; B# F1 u4 T: R
8 I; q1 Y& W$ P- ]) D• Support the promotion of CFCA events in Alberta through online and print publicity resources.
: E3 t8 W9 Z/ a


• Support the management of requests for CFCA information and resources at public events.

: Z6 o: N- v. O) k2 A2 i8 X) e• Compile information packages for fundraising and promotional purposes.
% V  P$ \% J* {3 b6 L+ j0 t
• Manage database and support distribution of print publications.
. t7 H$ J4 N* E
) S7 q$ |& D) F, \• Provide administrative support for public engagement events and mail outs.
+ o2 m& Y+ A6 \1 f+ q/ |
• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

: y. B3 N& W1 ?& J' g$ O8 w3 A- n6 wFund Development

• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
0 S) H( a, i# x, p/ M
  o# Y8 r) a  \' U• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
' g# A+ L, o6 I* A, H+ L& |9 R5 ?3 [
• Assist in administrative tasks related to donor recognition and event reconciliation as required.
  }" b) D$ O: ?& r2 Z
Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

! b- m  L3 f3 F) oSpanish language abilities are an asset.
  t- y" g7 ?4 A% }) t
1 e/ ]+ V3 u/ p3 w. S8 l' p1 D& L+ JTerm:

This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

2 i5 R- K& x! v$ x5 m, FThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
7 t8 J( S7 t5 U+ \
Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
2 _6 L% o# J  X; f  u5 J+ B1 i
+ H5 {- |$ I1 @$ I4 t) s" l4 Z( O. ~Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

4 _  Y& G5 c7 F% O- a! p* L$ wWeb: www.changeforchildren.org