Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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" j+ M- A* D" }+ M4 _CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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- ]. |: j8 d! J6 J! X2 k* H: a• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

& O  b4 N7 i8 }% r" k1 b& j• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

2 n, A; m, Q9 A• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

+ B: [9 p8 ?  T5 w' J+ K8 ^• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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$ A" i- @& b5 _1 Y: x# M3 \• Manage mail outs for fund development or education purposes with support of Program Managers.
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0 s: ~5 U* J5 z% C; d# ^/ \• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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, Q5 l& d7 }& _" T2 JKey program support duties

9 N( p  o& A) Y" l2 `% G) lInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

" r! N( B+ q: T0 i  D$ Q* r5 s. {• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

  U& g$ C$ p, @) a9 U• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

2 K+ E2 X1 `6 c3 M  L1 d# e• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

( g, B0 C/ q! z: v& D! _• Assist in administrative tasks related to donor recognition and event reconciliation as required.

, J3 v- o7 R% k* i3 ^. DSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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: _, T* o6 o( e  T! DSpanish language abilities are an asset.
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( S& k: ~3 K% O& f2 |$ iTerm:
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, ^9 ~0 K  l% t; u3 NThis position is Permanent part time (20 hours per week during regular office hours).
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8 |- T! z) d6 g8 wStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

  P0 Z( C/ `" pAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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# l$ ~0 S  u" l- \, C, OPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org