Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
! K% ^! y5 \' b( j
• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
% p# m" X% b. b. y, ?7 l* e
0 J% z# O0 Z! `  Q( [• Manage office technology software licensing and hardware maintenance.
5 T: V0 [$ }0 N$ k3 y5 |6 i
; M8 ^$ k8 ]8 P. B3 C• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

4 g& e2 x9 r" Q' i• Support effective internal communication by recording and distributing all meeting minutes.
" R6 E$ O0 j) `# c& f1 _; H9 a
. g! n* Q6 X. ?! G2 }• Meet weekly with Program Managers to define priorities.

: r* K6 s% T, x; R5 W  [. P• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

2 q8 [5 w* b' D* ^3 ]% z! d• Support maintenance of Human Resources records and the development of employee handbook.
0 b" P$ G6 x6 G& [
* M' Z- U1 @& c  K- l$ w• Perform financial administrative duties as required.
1 R) r0 V  V; }$ c4 j2 }% Z9 ?0 X
: ^/ U, T) i6 v) lKey program support duties

International Projects and Public Engagement/Communications:

  f6 Y( H4 @* F- A3 W• Maintain inventory of communication materials.

; @5 a) \0 j! M# n% l$ j• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

. t( U7 f! a3 w8 x• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
3 L$ _6 f* i7 Z
• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.

& Y; v" d" ]( H; A3 F* j
) n8 ^' e7 v1 V% M. I! R) D
• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
& B% l4 R+ N" T2 @3 @/ ?5 Q2 i5 o
2 U# r7 |- J+ ^) G+ u8 C• Manage database and support distribution of print publications.

" `* [" I& u& o: Y0 e4 r• Provide administrative support for public engagement events and mail outs.
/ m( ^4 u0 J7 J* P
• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
" H$ h0 U' b- d5 }" \
• Provide logistical support for key fundraising events such as silent auctions

1 f5 L" _! r6 u( o3 z+ U; V$ F• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
: u1 {9 t, [$ ^0 `
• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
/ @! o* W1 F5 K6 M
; O$ ?7 {$ r5 t* O. R5 c• Support logistical work required for CFCA’s Annual General Meeting

# @8 G* ]3 f$ S  J: H# C2 I  P• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

2 ^2 J' S8 y& A% U1 MSpanish language abilities are an asset.
  Q$ w6 \% S. z6 d. c- @4 E* b
Term:
& t. M+ M3 H3 T6 d3 Q% H* t: O3 e
, K+ G& v  b$ Y/ I, |5 K- hThis position is Permanent part time (20 hours per week during regular office hours).
% A: x! l! W& U& c
Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
4 H$ g5 W6 t# j. z
The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
# u$ _" }/ _" y* M/ v8 \
9 d: z5 r9 y3 J  g6 R  {9 t. ZPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
0 H# p& A( Z: T6 t+ {
Web: www.changeforchildren.org