Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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8 u* S7 g  e, z6 ^/ GKey administrative duties:
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) z; W% P) Y4 `' L, a6 U$ \• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

' l' B7 ~% n# r  ^2 j% c; u• Complete data entry in various programs.

6 C+ q9 n5 a) o" l2 I8 C# p  ^• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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7 d- a% w, \" b. b! E& B) [2 n• Manage office technology software licensing and hardware maintenance.
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1 A/ P, T6 ]4 r• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

6 c' B$ z7 A# Z* v; J7 V1 }• Support effective internal communication by recording and distributing all meeting minutes.

( k$ j$ X; u8 a+ p9 X• Meet weekly with Program Managers to define priorities.

& g. K8 T# l, @- }7 Y; G- h• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

; b. B8 L# @4 [. U9 Y3 P( X, K• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

Key program support duties

4 P0 H; C! H' v0 DInternational Projects and Public Engagement/Communications:
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, I* n* c' j  F- R• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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, u1 @& q  h! o2 d. j• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.
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5 h9 c( ?, N! l! h+ Q" S) e• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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; w% _6 D- r2 t  m  L% eFund Development
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2 s0 @; m5 \: D0 c• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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# T4 C. l* b" _$ G5 h" p• Support logistical work required for CFCA’s Annual General Meeting

7 ~" v; n0 R4 g! L: r$ G4 Q1 }" z• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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Term:
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' D! O5 w. a7 T: d: k' m( GThis position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

2 Q# f* B4 y2 f* }1 R" l+ P9 lThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org