Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

% i1 g4 `, A) RCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

/ P, @( `/ }  Y$ K! S; PKey administrative duties:

, F# r( [- T$ Z4 U6 n( D" Y• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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% f5 N9 x6 O; ]# u$ m• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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' h7 R+ o9 Q, \3 N2 k• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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" M5 F, o$ h3 ?( p1 L$ L: d: B• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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6 O( C( @/ V9 }6 {• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

# n% D. O" W( |  A' R• Perform financial administrative duties as required.
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Key program support duties

2 P2 g) ~$ t* ]: ]& V4 ?) xInternational Projects and Public Engagement/Communications:

8 O( w- S, @8 x" K• Maintain inventory of communication materials.
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9 x3 J+ H2 i& ^# E+ R$ d• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

: n4 z6 q3 m) Z7 [  r7 u' K# {• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

: l$ \. h- p' [7 Q• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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4 l  V( C/ O2 u5 m" d- n0 I• Support the management of requests for CFCA information and resources at public events.

. K6 ]$ W" [  G8 I& Y, ~8 v, J• Compile information packages for fundraising and promotional purposes.
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1 u! X% n- b1 ]1 ^' K* X% g" A• Manage database and support distribution of print publications.
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5 z% w! P" {. d+ D. O• Provide administrative support for public engagement events and mail outs.

( {4 H9 d! u1 v• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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6 c$ i* t* G/ P• Provide logistical support for key fundraising events such as silent auctions
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5 \3 b! o- f) x3 Q• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

) W( y9 h/ f& _! m+ _. Y$ Y5 v1 }. U• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

9 Z# s0 y" X. [0 J• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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" \! D  R0 X. {  OSpanish language abilities are an asset.

* x* V5 f( x/ E8 _" j0 T% T9 G# ETerm:
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6 Q3 g) w% x0 ]3 M6 TThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org