Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

: Q" p. F2 y' x5 g5 c• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

# y: K1 r5 X7 O& z• Manage office technology software licensing and hardware maintenance.
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& |( I3 C1 |6 g$ U1 ~• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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  d6 v. H- l1 w; [4 J  u5 T- j• Meet weekly with Program Managers to define priorities.

) c6 c* L7 s% P# S. b& u% i! r• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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, L3 V; I4 k: T( i7 Q+ A; N, K6 E• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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Key program support duties

International Projects and Public Engagement/Communications:

" |# e& ]7 t4 d' g! d• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

6 B" d: I& p% j• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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% k1 b. N& G! r7 E# F• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

$ ?1 m$ \; p9 y* b  w• Compile information packages for fundraising and promotional purposes.

4 A( y7 O! {9 W; k) M: O1 w9 c• Manage database and support distribution of print publications.
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! I9 C5 k8 B& c2 l1 I• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

- C( m  L; q/ r4 a. q( G5 O9 iFund Development

• Provide logistical support for key fundraising events such as silent auctions

2 k1 U1 e4 R, g+ R' f) D• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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- P9 U# |1 N4 x- B) M) a• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

# M' y1 b; a, X2 X4 b7 L• Assist in administrative tasks related to donor recognition and event reconciliation as required.

) Z9 y* M* D) Q/ WSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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Term:
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This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

, c% \' n$ l/ u0 _The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

1 S9 L) G7 D- u5 l$ WAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org