Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

2 |  a: m! X) WCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

, C& g' i$ o; r" {$ W% \• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

$ N+ |# O* |/ \3 E# @• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

1 g  F! Z, b5 ]+ C+ ^• Manage office technology software licensing and hardware maintenance.
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0 a2 P8 }3 I& i+ b, _! g• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

8 G* P" s# O  T6 x; Q: T• Support effective internal communication by recording and distributing all meeting minutes.

) G; i5 b: Z6 y• Meet weekly with Program Managers to define priorities.
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6 f8 f) w1 Q- j/ I- \( v% _• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

8 C  g7 h' w- `6 A! k* I• Support maintenance of Human Resources records and the development of employee handbook.

. q4 i6 N5 s$ I% |4 l• Perform financial administrative duties as required.
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Key program support duties
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4 a2 D+ Z* y! D) OInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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4 I* i6 y$ |- o: y: h3 }• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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' T  B/ m* a6 f! R• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

' R4 ~6 g, W, Q; H• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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) P  z! D( `2 D4 F9 v' d, M• Compile information packages for fundraising and promotional purposes.
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# j: Z" y% ?$ r* w  d• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.
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. m- w8 k8 A% b+ h• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

- a" V8 F7 S8 Q, c* z+ I# r) RFund Development
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2 s3 E- b" B8 Q- Q# F7 ~3 T• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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* Y1 d" b; T! x& r7 M6 k• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

: x" i3 e8 L2 n* ], X/ z' mSpanish language abilities are an asset.

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' o6 g$ k$ e6 X# b  l! uThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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4 H/ ?& x; p3 f2 ZThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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+ I& O, i5 W# c, H0 M/ {Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

3 D$ w4 G* c( E# JWeb: www.changeforchildren.org