Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

  s; U7 M2 v$ uCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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3 ~! D2 b- t0 c. z7 @1 G# xKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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, A7 {) ?8 i! y, N8 c• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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- w/ J6 P7 G/ p8 p9 s3 A• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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8 x, ~1 n2 L" _/ v• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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+ U: G6 R3 ]+ x; X  H: o1 d6 T: H• Manage mail outs for fund development or education purposes with support of Program Managers.

6 N$ P* O" k. \0 m9 I• Support maintenance of Human Resources records and the development of employee handbook.

. a' X4 r1 ?- W+ c5 q# w! U• Perform financial administrative duties as required.

# ?8 a- _/ \' Z( XKey program support duties

/ M! y4 Q+ |( }  |, e9 D1 ]International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

& P4 a, p' q5 v8 @& J• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

% f  X, r2 I* k: z8 _4 U• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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+ b2 h; C' Y4 P9 t8 i• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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+ d( N# V- d1 \. i• Provide administrative support for public engagement events and mail outs.
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$ o1 D7 [" X' O• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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3 z# _  g$ Q: k6 e2 ^2 zFund Development

* p; }. M. G! c3 @- t6 f• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

3 I) R, Q# _& j6 j• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

" C- i. e: Q. MSpanish language abilities are an asset.
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" @& J' @# o/ c: k! STerm:
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+ g, I' M) e7 S9 C+ j9 }0 e) Y9 Q* KThis position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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7 m4 ]2 t! r7 ]% x- Q3 R  e" jThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org