Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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. f6 q0 j% h6 \' s: jChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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$ H. J+ e$ @8 t5 q; @3 ~6 e& BCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

' K% |5 _) h! z' j; R• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

2 A6 x0 b1 H9 a; A• Manage office technology software licensing and hardware maintenance.

3 ]: H; k. u: t6 R/ Z• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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1 I7 B5 B: P+ g& {2 Y( B• Meet weekly with Program Managers to define priorities.
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, ?! v6 Y+ q7 M• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

0 ?, q  o( I9 {# N3 h• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

1 z! I0 \4 o' vKey program support duties

International Projects and Public Engagement/Communications:
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; d  S, h9 ^  N4 ^( R( ~( n• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

, F% O8 G( O( l, F) H• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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( J# T$ T6 N1 d( o6 ?• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

* K* F: V. U1 r. W( Z. ~# Y& j• Provide administrative support for public engagement events and mail outs.
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8 ?1 F0 C/ @6 p2 L9 K6 o• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

- L1 L% H# J3 d• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

3 `& W$ q2 A/ y( M, b  e+ ISkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

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4 v& j; K0 h4 `5 n) J6 DThis position is Permanent part time (20 hours per week during regular office hours).
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9 N* _+ ^3 J% s3 L7 B" |8 bStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

  `/ D5 J) {1 y) U1 P: AThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

; p3 p" u+ Z5 s+ uPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

0 m/ I* m6 y5 G3 v& y6 AWeb: www.changeforchildren.org