Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

& K0 H# B. v# A% A3 a7 P) PChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
  b* Q6 ?5 @% M. r/ l: l
- J! `& c* V9 dCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

& F  _9 ]! u: j: W, Z/ ]8 \- SKey administrative duties:

; {0 G  a. K6 E8 D• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

& y7 B" A+ B' B# n$ w" S• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
# b+ Q% b+ G0 ]% O9 T7 a! Z6 K
1 ~0 ^) Q  l, G8 p  P$ b• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
. e3 K; B1 n) M4 _
( B: u3 M: r7 o• Manage office technology software licensing and hardware maintenance.
+ ^% d# I2 |# o+ g2 Q; C( {: u
1 R0 s( b. I" T2 T% k1 X  m• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

: r) l: F) p. s  A- I, H• Support effective internal communication by recording and distributing all meeting minutes.

8 ?: Z  S' r" ?( \3 z$ f• Meet weekly with Program Managers to define priorities.
* _- G3 }# T. a* t$ U
• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
5 r0 p( z! K( ?# w9 z
• Manage mail outs for fund development or education purposes with support of Program Managers.
# F; l5 K* X; _# O* t' L) s0 u# Q
1 ~- m: n, ]' I5 |$ V% u( C• Support maintenance of Human Resources records and the development of employee handbook.
- @  W7 S; V1 I2 \
• Perform financial administrative duties as required.
" O% Z  T- R, F- h
Key program support duties

International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

1 C6 u4 J0 L+ C2 ]4 G" M) C• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
7 d/ g3 u5 I( F7 ?0 ?* S2 F. p
  l& L5 B3 H& @0 ~" T6 q" @• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
# x  f8 j) r  X) ]% F8 B) b( A
* s& C! i& B, [! m• Support management of online publicity and communication tools.
. M( C. W. L8 F  m! {
• Support the promotion of CFCA events in Alberta through online and print publicity resources.

, ?* \$ g3 x1 J

8 Y9 t% ]0 @  D$ D• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

9 C: R$ U2 n6 o• Manage database and support distribution of print publications.

% \1 R8 H  J( Y' s; t0 y• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
' s9 b3 w! J: O# l
Fund Development
9 p- H% Y7 v, R- c) P( v6 c
2 m* `' d, @# j* W1 g• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
! `% m2 s" t6 a& L0 b8 s
• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
. ^/ ]  z  E0 I6 x
• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
' y* H3 X" @* H# q: m- ^
# c' {2 A$ @( d& @9 @Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
! a6 @: Y& `# j
- t2 V0 M2 |* L8 V# Q& ?  [Spanish language abilities are an asset.
1 r: n) O: v0 \$ \$ n! s& J
Term:

This position is Permanent part time (20 hours per week during regular office hours).

3 a# J* {2 b& Z4 }7 q6 U' sStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

$ ~5 m' w0 y- k6 I: D$ `# }& ^Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
& V& @8 F2 a; u& z0 b, w
- \) E" a7 _. t! p$ s+ J% o& EPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org