Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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, M9 M: v& f% S- s; mKey administrative duties:

4 ~/ b  `$ o- X/ A9 f• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

" @  M- u2 S5 X, g, \• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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' c( c" I1 T9 L• Manage office technology software licensing and hardware maintenance.
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3 b) k* K- T4 q• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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) {4 X" f4 a% W• Support effective internal communication by recording and distributing all meeting minutes.

) L5 b2 S7 Q* v7 [; X0 N# y" E8 `• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

5 c! `3 E+ w, i+ @8 o( R* r• Manage mail outs for fund development or education purposes with support of Program Managers.

5 e  j" P  _. v' F0 R. r• Support maintenance of Human Resources records and the development of employee handbook.

. s7 Q5 b4 p% B7 l• Perform financial administrative duties as required.

/ _2 Q+ }. p2 c; WKey program support duties

8 G: ~- ^! H/ L* z: W3 M$ yInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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& i; G5 W* x1 J$ L' _• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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' h! F0 Y0 [: }( h: A• Support management of online publicity and communication tools.
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4 g6 R9 P0 R% X3 H0 c• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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7 z/ p9 ]  _4 L• Support the management of requests for CFCA information and resources at public events.

' l3 g; J  r7 E" ~# u$ }7 X• Compile information packages for fundraising and promotional purposes.
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' R+ X* x) k/ w1 Y. A1 p• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

/ n% o& N1 E. q1 K5 @• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

, m, R) O7 y7 m) J  T) _• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

- B- R1 V. b9 R  }9 t; pSpanish language abilities are an asset.
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Term:

This position is Permanent part time (20 hours per week during regular office hours).
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& W7 Y  g# a+ ^' A, {, A- x& oStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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  B5 b0 ?  b- h6 e; q& `8 kAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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7 c& A* U' E4 G  {1 m( h4 nPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org