Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

6 G0 f& B% l0 U* w( RCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

# E( F" a; k/ Z1 q1 d7 ]Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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2 m( ~+ q# Z9 Y# O8 h• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

' Z+ y! p# d2 w• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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; t4 X# g4 p7 D4 a: s" B• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

6 q" R# L; j1 q4 k( B% ~• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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Key program support duties

# l9 J& e" u! b: t) x7 }0 X) F9 RInternational Projects and Public Engagement/Communications:

( O0 c4 x0 K9 I  y' K• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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6 [' q4 [6 m2 ?/ |• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

6 D8 {$ ]  o. I' y8 N6 E8 [• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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4 J% ~; h5 }% {; l• Manage database and support distribution of print publications.

$ v: t" y0 G2 `3 }• Provide administrative support for public engagement events and mail outs.

8 _* n* V9 \( _- A+ X0 v+ e• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

  O- G3 l. `% ^' R# {+ F" o1 lFund Development

• Provide logistical support for key fundraising events such as silent auctions
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8 K  l# K4 u. H• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

  ^; ]. p; ?6 d* \• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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1 R" F0 j6 {: |" t9 |8 W# d• Support logistical work required for CFCA’s Annual General Meeting

& k% o" Q6 u. `• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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; J! z4 z; x, `4 J1 U/ Q1 a& tSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

% U( F, p# ?+ G$ v1 cSpanish language abilities are an asset.
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- _. m% g) B- T: I: ZTerm:

This position is Permanent part time (20 hours per week during regular office hours).
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! D: r2 @) S! f, Z1 K; @6 G9 `Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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7 r3 W  a! v* B9 g( E8 b/ AThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org