Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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- l+ Q* ?6 l" a  o, nCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

3 f) L: ]" ]) x  }3 [7 I8 X• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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, G) W7 _1 K6 g! _  {' X& w• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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* }: O  d0 x; k9 ?+ n• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

9 [! I( F2 n- A3 s& O5 s• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

$ M9 o& D9 r. o: @* q6 ?: r: [• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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Key program support duties
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3 N( D9 U; q3 |International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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) S, O# m' w" ]* e• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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2 b! E3 i5 a4 V• Support management of online publicity and communication tools.

0 q$ B9 s9 }% p1 c4 h• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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+ V. s) w# K! @# u5 D2 c/ c$ j• Support the management of requests for CFCA information and resources at public events.

, R/ A9 w3 w" |7 t7 K• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

, i5 g; S9 ~) ~/ {+ p• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

/ W; I$ x/ Y: G( P) X, T• Provide logistical support for key fundraising events such as silent auctions
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5 a* V6 n/ Q. o" l• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

: b/ s$ `7 g9 Y  C  w; }• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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& j$ y; T: M# E' b• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

! L; L* I$ P3 W! MSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

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This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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( |+ ]# s8 h9 R# }! k- e4 OThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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! l# R1 E+ x) x/ z6 ?$ l6 fAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

- w1 u% `: ?8 x7 l% VPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org