Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
- W+ ~" i# B* `7 I4 m
Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
8 x* l3 Y- n+ Z' j3 G% |, v7 g1 }
7 R- C. `# G) N; aKey administrative duties:
0 h, Z. g, A4 c7 W  @, |' L6 Z( |
• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
# T( f* w5 T* m1 j4 j" n& S6 r
6 w6 m' A8 K( q8 l4 j& z• Complete data entry in various programs.

5 i9 W* Q  D* A- {3 Q4 I# Q• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
1 H3 K# c( ~+ m. R; l
• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

, F' d* D; p- I/ Z, w1 v0 E• Support effective internal communication by recording and distributing all meeting minutes.
* A, Q5 q+ p6 A! _
• Meet weekly with Program Managers to define priorities.

# l8 u4 h( Z( A• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
% e3 h3 E7 b: e" l2 l- X
$ W# }9 d8 Z* H9 \7 i$ o. d1 E; k• Manage mail outs for fund development or education purposes with support of Program Managers.
! F. H0 M% G* h4 Y( B6 R
• Support maintenance of Human Resources records and the development of employee handbook.

: S1 j6 j" u! I* L" q• Perform financial administrative duties as required.
- p+ K7 S& j  i/ P* P0 d
Key program support duties

International Projects and Public Engagement/Communications:
) X  o0 @' V/ Z& W7 ?
5 p3 o1 `5 D0 _( g1 E" s7 _7 V* \) }• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
! ~6 Y" }7 `( E' e9 n
• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
& l% n7 Y4 E; ?
• Support management of online publicity and communication tools.
0 V& \+ ^3 i) H: z/ v
• Support the promotion of CFCA events in Alberta through online and print publicity resources.
; ?8 i7 H  T% Q! [) T

4 l4 C* O( {% x- p6 d
• Support the management of requests for CFCA information and resources at public events.
0 e8 P" x9 f2 e3 D& h* u
* v* ~' C7 Q( O7 J9 }* Z3 g; C7 |• Compile information packages for fundraising and promotional purposes.
: T' y) d, Q) {9 V
9 p; p; D7 o4 j• Manage database and support distribution of print publications.

8 P7 Q" b$ V; N" Q  w• Provide administrative support for public engagement events and mail outs.
& \7 l) w; T) ~% f6 ~0 T$ ^
6 v5 B4 K+ ^, [• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

• Provide logistical support for key fundraising events such as silent auctions

9 W7 ?7 d" g& ~5 K3 ?! r+ q9 ^• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
& `  X2 A5 _3 r; g4 Q
, Q$ U+ t+ u7 y# N$ H• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
- e$ x8 G8 K+ j+ K- E' c
• Support logistical work required for CFCA’s Annual General Meeting

, k; i% M1 ~0 N* V• Assist in administrative tasks related to donor recognition and event reconciliation as required.
9 U% ?# H( ?& Y7 w0 x
Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

: z0 ^! T+ w( J: q3 S" DSpanish language abilities are an asset.

% {$ T2 {. }% U% y( A! jTerm:

This position is Permanent part time (20 hours per week during regular office hours).
' O% y6 h0 g+ N; W8 s4 z' T9 C- @; J
Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
5 ~0 e6 n  ^( J4 P
6 |7 [1 T8 K3 U# y2 [5 V$ k% FThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

5 {9 M+ D4 w, L2 hAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
# ^# a# N3 a% ?2 i9 ]9 l- i
Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
; y  s* e' K& Z% L
- N& Q5 V# p# q0 P9 ~; {Web: www.changeforchildren.org