Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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) r% b: ~9 s9 }* _7 G9 L( HKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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! \  g: H* y) J0 c% X& W8 c6 X6 A• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

, J* p! \% h& C$ c! e2 }, G/ V• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

7 A8 J" @- E4 X2 o/ X• Manage office technology software licensing and hardware maintenance.

0 a4 D- k* z+ }2 w• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

) l: x  Y( Q0 x. h4 F• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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3 C9 B' ~: \  W, k; _/ n/ c% @• Manage mail outs for fund development or education purposes with support of Program Managers.
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) q# H; j" F& ]1 d• Support maintenance of Human Resources records and the development of employee handbook.

* _6 ~4 J$ z( t& Z+ T& q• Perform financial administrative duties as required.
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1 s7 _, f( v! e0 U3 `! VKey program support duties
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% U" D9 M, h4 zInternational Projects and Public Engagement/Communications:

" a# y3 b  d! M; D• Maintain inventory of communication materials.
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$ W* K4 ?# A: U/ q! U• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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0 U2 k$ a2 r6 k- Y. D7 L- I• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

7 j) k3 z$ B! x& ?+ z• Support management of online publicity and communication tools.
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& @5 u' s/ S& M( [6 ~1 e3 r• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.
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- Q" x( x, c: M4 {8 n6 _• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

' a1 _3 g; ?8 y• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

• Provide logistical support for key fundraising events such as silent auctions

! l+ O% Q: k" h• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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' v! O4 ^, ^* y" }5 H' N9 G• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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2 q, }8 K7 T( _• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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# a$ X  S) y4 o: P) |. |/ sSpanish language abilities are an asset.
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Term:
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) Q3 o# k& O# |This position is Permanent part time (20 hours per week during regular office hours).

. X2 t) R* S  Q; z# i" r+ S0 ?Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

9 o* ^" \* B/ S" D2 J% R' NPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

& D  ?/ B. \/ \& XWeb: www.changeforchildren.org