Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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; X$ G6 G* A" U) }CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

5 O! I% f! X( `" d% d% Q- K' cKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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, F6 C/ c# k  @. W2 O• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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# C) F4 [+ U" S8 z, M% M0 `• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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: y) l! I. l, J% D• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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  f  f$ `* f9 b5 }' U. v8 {' W• Meet weekly with Program Managers to define priorities.

  A( s2 {$ G5 O$ y0 c3 C• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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; L3 Q* U. }7 S* G  P3 @% T• Manage mail outs for fund development or education purposes with support of Program Managers.
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" f5 x7 _  m3 f+ d, q' {• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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5 e+ d  |% q( ~; ]  AKey program support duties

International Projects and Public Engagement/Communications:
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4 `5 l2 Y  G2 g! f0 ~• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

5 R; H! }' ^4 E$ g+ M3 K• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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% E/ o* @! {; W7 J! h- s• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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! [7 \/ p3 {; c% ]) TFund Development

% L  l6 i8 L5 B9 A+ T6 b$ B• Provide logistical support for key fundraising events such as silent auctions

; @& k4 J" H2 |• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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Term:

6 C# |5 v" D. L; {This position is Permanent part time (20 hours per week during regular office hours).

7 Q1 G: R9 q( A; p( y* {* ?6 b! @Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

) q+ s# c( x! P: A: C2 l2 KThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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6 e( J9 e! o- @9 ^* ]Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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# W/ {" h- p: ^* QPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org