Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

9 r2 @/ c" i% S5 l. `+ G- v8 {Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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* E/ Y4 u$ x; k) y) pKey administrative duties:
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( ^7 _! ^! \" C, F# q• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

) _  l4 e3 t& Y! ]• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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" p2 S9 Q# _) i' |: {% L• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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, m1 i, E) x/ E8 [1 o& i• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

% ?! }( Q& ?4 _7 [8 n• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

+ e! Z1 n9 n6 `' b. w% e$ X+ M• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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Key program support duties

8 {! Y6 k8 [) B8 s9 MInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

; Q- T& J7 n5 m; V. K6 X0 \• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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# u: |* G/ A3 E6 W' X# @; \0 W• Support management of online publicity and communication tools.
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$ k. I/ g# a4 W% u7 T1 N& W4 n• Support the promotion of CFCA events in Alberta through online and print publicity resources.



0 v  e! e$ w  m• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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4 Q4 q! H/ d% w9 c* Q3 {• Manage database and support distribution of print publications.

$ P3 O7 M$ ^! ~8 j/ L5 C• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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8 ]! {. U( c6 @  r  O/ gFund Development

• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

: X% X- F; i8 B7 A* \! _• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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9 A. K" Q& S0 n( d3 j" iSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

( j! d9 d& W, @  _6 TSpanish language abilities are an asset.

Term:
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5 |% \8 y; C0 H/ JThis position is Permanent part time (20 hours per week during regular office hours).
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/ s" s$ A; j& Y# e5 H2 MStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org