Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

- v8 l( ~0 C- V3 ]9 u/ S5 ?• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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% e  S9 w' ?8 z& P• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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9 }1 C4 ?8 p# f• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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3 Q& C! [. j$ H! B# w0 J* B# W• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

5 b: Y5 [2 Y0 Z# j9 M& ]% yKey program support duties

* @# `+ t+ w4 aInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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, E3 @- k5 E1 j0 V( z7 N+ ]3 X( N• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

; r( D$ q1 S7 J: ]2 A- s/ b( ]• Manage database and support distribution of print publications.

+ J( e) U& }( `• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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4 P) X9 [# h+ k9 d% c, k1 BFund Development
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0 X  L7 i  E- `; Y: g) K' s. S0 x• Provide logistical support for key fundraising events such as silent auctions
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0 S* w9 c8 V! y7 b/ j8 W* r• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

* {( M. n- e0 m• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

' C. h1 m0 l. f3 l# e1 {• Assist in administrative tasks related to donor recognition and event reconciliation as required.

/ h8 ~& r) E+ NSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

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; E/ V, P0 c+ G9 e! sThis position is Permanent part time (20 hours per week during regular office hours).
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! z+ a7 P5 N& b. S: N% _/ f  t+ gStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

. ~  R* T7 {; k0 e0 h2 p& cAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org