Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

: p4 j  g/ m# U) m; |7 TChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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6 s2 _0 u6 @6 p4 M; jCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

' h& T( m) Z6 k+ b5 F- L6 Z: r- P• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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9 ^1 [  u- t" y/ j" ~• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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* F# b9 ^: ~6 z% ^• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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8 f# I- F9 `4 S5 n1 m• Support effective internal communication by recording and distributing all meeting minutes.

0 x! j* T5 [' ~; c- V7 {• Meet weekly with Program Managers to define priorities.

$ y" n6 e; H4 I7 D. D• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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+ G4 N0 {4 _& Z/ W- ~• Perform financial administrative duties as required.

Key program support duties
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International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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9 E1 X* i5 b( q, {6 @5 {9 M• Support management of online publicity and communication tools.
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) [4 J2 p' E% u: l% d$ B• Support the promotion of CFCA events in Alberta through online and print publicity resources.



( O, \; @0 t( z; Z$ ?& @2 D: N• Support the management of requests for CFCA information and resources at public events.
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. A7 I, d% W: u$ h1 p1 G• Compile information packages for fundraising and promotional purposes.

2 f& h( Z. X0 L, N% S/ @• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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• Provide logistical support for key fundraising events such as silent auctions

# C( L$ b% F6 _5 y• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

+ C; G& Q/ ]: U+ l+ D, N• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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' `6 X6 P$ |( y% O• Support logistical work required for CFCA’s Annual General Meeting

2 A* _; x; M1 s) }. E1 Q• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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0 R$ a  _; |5 `& x/ n5 b( BSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

4 m2 L# |$ R1 hTerm:

8 v# C# S* P$ F) c0 x; Z. ]This position is Permanent part time (20 hours per week during regular office hours).
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0 E6 z1 X( _" ~Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

3 b  j& O6 f, \! s& \: Y1 wThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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2 s3 a3 `# g# ]" y  H  n3 ]) U: rAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

# w, P/ w" Z- A# r$ e2 ]Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

# Z0 |& U, R  FWeb: www.changeforchildren.org