Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

$ G5 F! ?" m. |+ _. YCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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! m6 u( ?: h# G3 N1 k: T• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

7 m. g- M( i& G6 a• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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; ]" ^1 _4 V( X7 h• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

* Q: j% \! ]  ]9 ?6 y5 \) @• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

* R( c) c; E0 _# x% R, P• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

4 @$ G) U4 H5 J# X4 B6 Y: O4 O• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

Key program support duties
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International Projects and Public Engagement/Communications:
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! d& R4 U( I" v• Maintain inventory of communication materials.
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' U4 O* t; _  v- w% P3 i• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

" E, q4 A( R$ J2 X8 `3 {• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

- M! ]6 }. X! d$ e: Y7 G( U• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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" e+ y- |* t4 u; E• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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' P% x3 b! H$ ]" x: W6 I: mFund Development
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, w: n2 K2 Q/ a9 O* O• Provide logistical support for key fundraising events such as silent auctions
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4 W% ]: ~! L& ?5 M/ Y• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

& s# {; p0 W7 h/ a4 [8 l• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

; V" l: ]( [, X% G4 {Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

% E( \9 G! j2 b# |4 R. vTerm:
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$ q. A, J7 C6 \# B; \/ [; [This position is Permanent part time (20 hours per week during regular office hours).
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" `& z- M- G; O# ~* r% y9 N- w% MStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

4 ]' t  e" w8 k3 VAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

5 v) |8 c2 \/ Q8 S0 r, cWeb: www.changeforchildren.org