Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

+ c  N4 _% i0 y9 N$ ~6 c5 OChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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0 d2 I# G/ i* W. Q) L6 O) v" HCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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! U7 b: J5 I1 g* j" F4 ]• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

2 q* d/ K( Z& l• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

3 `1 M# q' G" T, _+ k" {9 M" `• Manage office technology software licensing and hardware maintenance.
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* L* b  N/ l1 ]• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

9 t4 X7 a  S% z• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

/ m* z3 q0 ]8 h1 q/ h• Perform financial administrative duties as required.
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Key program support duties

. P( N4 y( l( [8 S, ^International Projects and Public Engagement/Communications:

  E% |3 d" ]5 o7 |& W! @• Maintain inventory of communication materials.

% h& A- ?4 q5 c5 |( j• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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9 |: u" I; t- \: Y5 w& `4 u• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

4 {$ {; ]6 N4 z3 z2 \& D• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.



• Support the management of requests for CFCA information and resources at public events.
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6 s2 x5 i( g5 B  T/ v$ u• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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" R. d8 ^" C/ k* @" n9 [• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

6 t# A, ~( b" AFund Development
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• Provide logistical support for key fundraising events such as silent auctions
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( F9 N6 u! c' X' m' Z2 R) N8 K9 ?& P; `• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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" W! x0 x! s: p* y  u9 G5 m• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

; C* k  k# b# [Spanish language abilities are an asset.
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Term:
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, z) P6 b' ]' L" T+ yThis position is Permanent part time (20 hours per week during regular office hours).
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" w$ f: T7 P3 [& m. [Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

3 P  ~( d9 d% b$ N2 sPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org