Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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: E: l0 b0 z2 d/ S3 _6 OChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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5 Q0 ^' M! B! J" W6 i& y$ C- c) lCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

; I, U& F! I! [, _  QKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

; x/ ]7 V2 b9 {: p• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

1 t! a2 r2 t/ ~9 \6 ]5 f9 ?  I: R1 G• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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: Y7 X# J  S: m2 x+ o$ @: h• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

& k# ~0 H$ U& Q# b1 J% D• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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% k* c: ]) s. Z# U• Perform financial administrative duties as required.
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) K8 \6 x% ~9 u; a! H1 x! V8 D5 [Key program support duties

International Projects and Public Engagement/Communications:
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3 L* }' S- o) Y) j• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

3 F! K& V7 ?3 s5 z• Support management of online publicity and communication tools.
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, E" P, u2 Q7 c8 e/ {& P• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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4 }4 a$ z: \4 S  }7 A) f3 l• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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# b0 G% c. w$ k& Z5 P# A• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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$ V+ s$ x3 p9 _. N" ~• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

" c8 O5 M) g, M( L0 O5 l• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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Term:

# {) h$ m: F# @  \/ D, j8 yThis position is Permanent part time (20 hours per week during regular office hours).
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' ~+ i) M' R* z8 P9 OStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

+ {9 _/ U9 y- y) kThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

# K* t7 h  v% _% YAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

3 _/ X' S4 q; x" r; QPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org