Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

: i+ b8 z, `+ x! v* n4 s' AChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

+ a! [$ K' U, i" S8 A5 UCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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2 n0 P' |/ Y; @! l4 ~Key administrative duties:
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( {3 S' K* \6 r9 m8 l/ T+ M• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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2 [  O7 j$ V, b  ?• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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8 h' p( M0 X: S1 B• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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2 S/ I+ N0 M( w• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

2 m+ N: N- u6 O' u* P• Support effective internal communication by recording and distributing all meeting minutes.
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1 O+ n3 U! w* H# b: k* C0 ~# W• Meet weekly with Program Managers to define priorities.
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7 d; j0 U, G& |; \• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

, `( g, L) \% n- R8 \• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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3 M0 S* g' F4 s( N& w. s• Perform financial administrative duties as required.
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Key program support duties
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International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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# S- I* X# f6 s• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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, V0 E6 W5 p3 d* ~4 Z• Support management of online publicity and communication tools.
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$ S# Z9 B' x% k7 N  s4 R/ h• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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, q( \) f# d& R6 u2 e3 k$ p6 y3 r• Compile information packages for fundraising and promotional purposes.

& R' O: B8 C5 k' @5 b; x• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.
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- K: h- o  i1 k8 j• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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. n+ k* j( J6 m; b' J• Provide logistical support for key fundraising events such as silent auctions
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* |# K" [; C: j' I  K  G• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

! X- `6 r/ x* E, ^8 @2 q* t1 E• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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' {* y. f0 _: g  ?/ Z: \( GSpanish language abilities are an asset.
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Term:
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; e1 _+ Z$ Q! F4 fThis position is Permanent part time (20 hours per week during regular office hours).
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" q) p9 O; ^' f% X( g$ h, s/ {Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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7 U" T0 d5 B  y& \7 I! AThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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# x$ f8 |) f7 v, a# P/ SWeb: www.changeforchildren.org