Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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5 [0 [9 V/ `6 t" jChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

0 R: W2 J, c8 U& xKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

4 y. S8 k( s8 A- T• Complete data entry in various programs.
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* D; q. [+ M- C• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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4 Y( X( ^2 {" e0 G4 C8 p, x• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

& t, M+ o) W0 E% I• Meet weekly with Program Managers to define priorities.
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% }. t. x6 p+ O5 q7 `• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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$ h/ M1 f/ D0 H1 Y7 X5 ?• Manage mail outs for fund development or education purposes with support of Program Managers.
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& z9 U: D2 D3 |0 B! v• Support maintenance of Human Resources records and the development of employee handbook.

  k, y+ U  H( k" Z• Perform financial administrative duties as required.

5 t' z+ z- Z% m$ _4 ?Key program support duties

& l+ D, c& Q6 x* Q. k6 sInternational Projects and Public Engagement/Communications:
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9 |6 E) R$ A5 a; ~+ h• Maintain inventory of communication materials.

7 B7 {+ l+ M; Y• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.



+ Y% P# W9 [# ?0 v/ X• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

9 r3 d+ \# f0 u8 P• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

) O" p3 ]" z, H- W+ OFund Development
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% T% s( a  _/ O& u• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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5 z6 _6 ~6 ^# [+ G: j# I• Assist in administrative tasks related to donor recognition and event reconciliation as required.

  z' e2 k4 {8 X, j) T0 `2 K. ]Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

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This position is Permanent part time (20 hours per week during regular office hours).
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; a% m" S4 W% o8 d4 i4 \Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org