Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

6 T+ i  T  `; o  Z0 ~% |4 k1 @Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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0 C7 K6 X/ c  \0 d0 r* xCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

/ K% X7 R# o( ~; r• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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* d( V9 p* C# N* |1 V* N# J2 W+ j• Support effective internal communication by recording and distributing all meeting minutes.
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. `( J7 s( c$ ~9 d• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

' R6 h7 C" Z6 a: ^; T• Support maintenance of Human Resources records and the development of employee handbook.

- ~; D- D1 E. x0 a• Perform financial administrative duties as required.
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. q% ^  k" J8 x$ x  T* i( v' j7 ?4 lKey program support duties
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  x$ W( D  y) [' ~/ ]1 j% uInternational Projects and Public Engagement/Communications:

$ J' }9 Y# k" f2 d4 O( O• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

" t" S+ |/ E- ]• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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3 K- R! p. n' S0 ~6 o• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

, I+ U+ z& g% ?* M( a( |• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.
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" r* x$ ]* t6 {1 j8 |• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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: r) j# C5 q5 }Fund Development
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/ L0 o( z) s- M% V& X7 q! Y7 k  s• Provide logistical support for key fundraising events such as silent auctions
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! Q0 q( \" ~$ B2 ?5 v5 f9 s5 U* G• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

3 f  y) u" V! g/ D• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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6 W" V2 {! m2 x' XSpanish language abilities are an asset.
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Term:

" \3 L9 ~1 d: w6 L- nThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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  E+ P8 |9 I- _' t0 v6 }; w- sAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org