Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

: W1 h0 w  x9 d+ sKey administrative duties:

! t& J' l1 i- Z8 N  U• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

5 w* P  {5 |' l& R5 m• Meet weekly with Program Managers to define priorities.

# E' _; d% b6 X: o8 D8 l2 W• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

, s7 ^/ s3 z8 U  o* `" |2 K• Manage mail outs for fund development or education purposes with support of Program Managers.
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# m9 u* D; L, B8 K3 o: ]1 U( [6 o, p, q# H• Support maintenance of Human Resources records and the development of employee handbook.

+ ?1 N  l2 r  d& }• Perform financial administrative duties as required.
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Key program support duties

% |9 \/ H' M; kInternational Projects and Public Engagement/Communications:
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2 o6 E0 |7 T, ]5 `• Maintain inventory of communication materials.
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$ m8 Z$ D$ D7 V# B# E1 |• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

7 O  O; n. ?8 U$ o" L4 b" ]• Support management of online publicity and communication tools.

6 @) l( v8 m3 e. H# C8 A• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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: S, x: U6 @9 i4 g• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

- W& _8 D5 [* z3 q) c8 N0 ^• Manage database and support distribution of print publications.

" Z: F6 S5 K# `# [• Provide administrative support for public engagement events and mail outs.
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3 v9 c0 ~4 \* e; W! u8 K+ U• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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, ?5 S5 d/ Q$ J7 x$ }- y2 \, v• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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0 ]7 f3 X) u( S9 F- c& ]7 Q  ~- u4 a• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

4 }: g  ]" D& K* cTerm:

: M8 m9 J$ i+ V/ MThis position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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. z4 m) ^, M! w( e7 Y, `2 sWeb: www.changeforchildren.org