Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

% Y2 j9 m# u$ gChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
0 [3 O: ^* R2 }. T5 ?  f0 B
CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
6 A9 L7 j9 k7 g( F  u: |
/ Z. [) K) Z+ `$ @Key administrative duties:
# t  T. c, V. M7 {+ O0 w
• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
- q: h; K/ ?# C7 o
• Complete data entry in various programs.

8 b9 q* B; n1 ?% k/ |! a• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
* o6 z& ]# u2 j
( `5 A* U, j. @• Manage office technology software licensing and hardware maintenance.
/ V" H: R3 U0 M: a* ]1 y& U6 v
4 P( `/ y' t$ h# u! n% V• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

5 t/ \$ M( t8 D. T3 q7 P• Support effective internal communication by recording and distributing all meeting minutes.
- @4 @) b6 ^* t* O) t) R9 h4 a8 G
• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
8 e% }/ G3 P$ i- y4 n
& z: J+ L" K- j1 I, f! Y• Manage mail outs for fund development or education purposes with support of Program Managers.

. v" [1 U6 s- ?0 c- U- Q• Support maintenance of Human Resources records and the development of employee handbook.

7 J# n% {! Q3 g! P+ Y• Perform financial administrative duties as required.
: M$ F3 s4 D* e; }7 q
Key program support duties

( n  b6 m/ l3 A4 S, s3 {International Projects and Public Engagement/Communications:
; e4 C* |, U+ {
• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

; r, d; t* I: @4 y4 w• Support the promotion of CFCA events in Alberta through online and print publicity resources.

3 U' d6 P4 i8 P8 q

  q: R3 X  ^" k# i$ T• Support the management of requests for CFCA information and resources at public events.
: w/ x0 W7 `2 l! n8 N* Q
• Compile information packages for fundraising and promotional purposes.

5 z  n+ a  @& G- q5 G• Manage database and support distribution of print publications.
% {$ \9 \6 q9 X0 X+ j
% i8 t/ q3 ^( j! q& f• Provide administrative support for public engagement events and mail outs.
8 G3 c+ X/ x8 f5 ?" |3 L, y" ]
0 ?: [4 F' ^% J• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
) L7 J7 e$ Y0 _
Fund Development

0 y1 H3 I, m8 r4 ]• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
8 f# D" [) [0 l+ V/ Y% Q
• Support logistical work required for CFCA’s Annual General Meeting
4 G2 s. {7 D$ d! _, I
• Assist in administrative tasks related to donor recognition and event reconciliation as required.

( y; h$ }% Z9 ?; `/ lSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
# K5 K2 d. o8 ^. l
Spanish language abilities are an asset.

Term:
; I" \+ I: l9 m6 H
  s4 W  [$ ]0 t3 h/ ZThis position is Permanent part time (20 hours per week during regular office hours).

5 j2 b% l7 m5 Q( OStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
' q0 P8 y# c6 [9 D" d5 m/ i
Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
% `5 n# D. m4 y& w  d$ u- C- |
Web: www.changeforchildren.org