Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

! E0 C, ~- C% P+ p- V/ H9 _  P) s( ]( YChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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: B0 c! A% o: U; p  eCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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) k9 O8 Z2 O* z( \; Q• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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* g) T) V( H5 y! @8 I5 N: F/ C1 q$ s• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

4 m! D+ x5 ]2 ]& }• Meet weekly with Program Managers to define priorities.

* O3 ]4 U# G8 q$ o9 ^• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

& S& e& C" A, d5 [$ i* k• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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Key program support duties

  v3 C, Q" Q* p  P- a' ^% dInternational Projects and Public Engagement/Communications:

7 A# W: `' U  x* {! O• Maintain inventory of communication materials.
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* {, M' z0 C2 L) ?  U• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

& x  B2 ]& l/ L6 Y6 ?• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

' \. j! a. i6 C  n) i/ {* K• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

9 B. [/ m1 N3 d/ d+ t' r% O• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

9 }( G( ~4 D, i! m( D0 `! T+ I• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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• Provide logistical support for key fundraising events such as silent auctions

7 T4 O2 b4 G/ I; ~• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

4 U- \3 E9 V* R, s• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

8 @; K, a/ o' q' i9 y! {2 r% D• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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% J0 a/ O8 y1 l  V. W5 C& rTerm:

This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

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