Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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( w6 L# u5 W8 K; d! R: LChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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4 n1 n& K2 k- dCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

4 R9 p  I6 O& I• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

+ `) a6 P- z; W) q- h* G• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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/ `/ ?( R. r! C; o• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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# q, j& h7 [; M4 [! {2 N" v• Support effective internal communication by recording and distributing all meeting minutes.

2 B1 @0 a) W# B% h5 B- K& k• Meet weekly with Program Managers to define priorities.
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  h( G$ G( e6 |' }: u• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

/ A/ k6 K3 r" [. u( G7 J4 ]Key program support duties
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  S+ t% d; J% HInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

; L" ^( [) m+ r: r+ ^* L0 s2 S7 P• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.



• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.
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; R( W3 Q  W1 J! @/ ]• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

- }/ o+ Q" Z/ H' [5 Y7 `Fund Development

• Provide logistical support for key fundraising events such as silent auctions

' ~( L2 A  F- X( ~$ y/ T• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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% a6 D5 N$ p0 ~8 R' ^  o7 X• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

6 R; H+ w% l* a' i3 S/ `• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

1 i/ P* M* ]4 ?) e+ TSpanish language abilities are an asset.
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# l4 Y8 L- H& J; FTerm:

This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

7 V* d* Y5 F7 |- T8 XPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

+ Q. f2 k0 ^% v! n9 i# J/ GWeb: www.changeforchildren.org