Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

8 h  \6 }3 |$ CChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

0 J% ]" m, K: z. ICHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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2 L" K& I: s9 n: g2 A; I1 `Key administrative duties:
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& N4 }/ j4 Q- g• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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4 h. x9 D3 u1 W, G7 r6 i' j• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

! f5 \& h# c% A! g7 C# @* U• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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% r8 w) r: ]+ ^% b2 s• Support effective internal communication by recording and distributing all meeting minutes.
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# m6 _# I: l" H  m" k6 J• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

- T* [8 }! y+ C2 o+ Y4 Y: K• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

6 A( M- C/ j, J9 l# M5 A/ F• Perform financial administrative duties as required.
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, U+ I" z$ ]9 H) Z( hKey program support duties

International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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/ ]' b* Y  M2 y7 R3 R& R• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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2 Z! C+ x/ G' r+ `( X2 x• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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2 j* q/ [, {  [7 y/ s& Y  @• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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• Support the management of requests for CFCA information and resources at public events.
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. N" b3 k7 w- |/ j4 I• Compile information packages for fundraising and promotional purposes.
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7 C; h9 ?% O, G3 G3 h: [/ @• Manage database and support distribution of print publications.

' R- j% S# s9 X% c! R8 X& r- w• Provide administrative support for public engagement events and mail outs.

$ o* J2 p0 L8 k. h6 M3 _• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

7 o* G1 d# N3 t9 h. UFund Development

• Provide logistical support for key fundraising events such as silent auctions

, P4 o/ h. `; W* U9 h* X• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

! R/ v. F3 W% Y) H+ B7 s% ~8 Q• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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9 l4 b% n4 z9 i6 R9 _/ z• Support logistical work required for CFCA’s Annual General Meeting
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* f" d) c' p9 W' I8 P• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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4 z' P5 x! y' H* Z: lSpanish language abilities are an asset.
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& k2 r, a: S1 o/ oTerm:

This position is Permanent part time (20 hours per week during regular office hours).

- _% f/ S: [- Q3 L, a: E' X+ tStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org