Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

- \& u4 y: ?" T3 H2 `) |CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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) p4 _4 M* H, S7 W0 n6 z4 O! O3 GKey administrative duties:
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+ d: i' R- c% y+ ]7 P• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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  j3 Y2 p& m. ~" B1 f" u• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

4 H9 h" \7 }. Y' c2 K  U5 p• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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7 F; L5 l4 {% |' O  g9 S• Manage office technology software licensing and hardware maintenance.

- a' F: x3 d/ B• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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- }5 l) x- J8 Z7 ^9 Z• Support effective internal communication by recording and distributing all meeting minutes.

7 [8 \0 W2 l& n* i, l' F) N• Meet weekly with Program Managers to define priorities.

' R# B; r& Y" C! x; o• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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* D  Z8 h& R# l5 H• Support maintenance of Human Resources records and the development of employee handbook.
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. c! z9 \' O8 h* h8 V• Perform financial administrative duties as required.
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Key program support duties

International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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/ w/ e( M$ c' }7 }• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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, W4 n% q& {) c- c% u2 {• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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% K0 b* {) H. K0 j0 p* d; m• Provide administrative support for public engagement events and mail outs.
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% T+ v4 D8 Q" V/ Z• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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• Provide logistical support for key fundraising events such as silent auctions
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( l" k1 t5 `& l• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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  g8 B* F8 ]$ P$ [  l0 i: E+ I• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

( e) v3 R% H; c- G5 C4 j• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

/ M, P: u- e4 q  n" h% uSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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; d% K) x3 C: G5 r3 k" V: _- v) T1 lSpanish language abilities are an asset.
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3 ]% O* f! k- p, _: l, eTerm:
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This position is Permanent part time (20 hours per week during regular office hours).

9 r) O/ w) z/ Z+ g. l) C& hStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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2 R0 A& a, f0 h5 b( v7 ]Web: www.changeforchildren.org