Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

) B7 g9 U4 L0 e5 n4 xChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
/ w5 M8 z0 |7 h5 r
: E* [# D5 A! m, L8 I# qCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

. t8 s' }7 D; R, @, f/ E" UKey administrative duties:

2 o3 n% o! O+ V) _, o) j• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
( e( N' G2 v  l
0 y1 b6 w+ ^0 a: K& Y" L• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
4 v1 z. |2 e/ J; v; F
• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
( j/ a+ l$ [; [5 S4 U
• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

! e0 e7 a$ F3 b" y" F; ~• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
5 u! Y  S" G) e
" h( |, B* ]% l: D  @6 c• Manage mail outs for fund development or education purposes with support of Program Managers.
7 Q% D, p8 }6 Q( x, c2 }" t
• Support maintenance of Human Resources records and the development of employee handbook.
. n% r# r6 l+ n% ]% {
% a( `6 i) o* D* c& @• Perform financial administrative duties as required.
7 z' L) q& f7 J4 m1 p
! v7 l1 s- A2 Y! ?( rKey program support duties

; Z# {$ _& B' u) j! x% W: v2 @, {$ UInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
( m; L( z/ F  p" e% a$ c5 W0 g/ n
; e3 h. w" |# W4 W+ ~• Support the promotion of CFCA events in Alberta through online and print publicity resources.

7 P8 w& I, F( P  \- i7 h
! o, N- U2 H: I/ c
# X) B. T! Z: j, M• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
- w, k5 U7 [4 j7 p" ?6 Y* r
- m+ F" z% a  X% x7 k1 c+ L" `• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
. w* n2 a" M5 B9 j; ]) J; D
Fund Development
0 T4 S5 \) F( z# ]
• Provide logistical support for key fundraising events such as silent auctions
0 S- x& x+ L' z, f2 Y
0 O$ v6 _$ _5 x( S+ _. C• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

6 k* A0 I# _2 D! t* ~2 X: T• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
# [( X: I. r' P4 m' x
• Support logistical work required for CFCA’s Annual General Meeting
8 u  t8 p/ H$ d# K# \  \" b
% o2 R- F3 C; B• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
- j' r% a2 S* _
% c0 u5 n  I0 g" Z- S& g0 O& B6 rSpanish language abilities are an asset.
9 q" e# u( D; \( Y0 A7 a
7 u9 }: f, D0 k. k% t5 k" UTerm:
. \4 K! F# A7 G/ W
This position is Permanent part time (20 hours per week during regular office hours).

' W+ B; t! s' \/ b! f. `. l9 n( |. cStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
, Y3 c) R7 u1 U( w
9 S6 J$ d. G+ P' o4 R- vThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
! p) p9 |; `! e* l
/ W0 a* b/ D' c, r8 B4 ^Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
% y, m  l% Z: C
& v$ \0 [- `: Z0 UWeb: www.changeforchildren.org