Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

6 f) h6 @" y5 u/ [! a4 c* \Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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2 @2 J: l" u0 g* `4 O7 FCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

2 [/ l2 c# x: ]• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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" k8 |8 H/ |; O• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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7 H, x1 D/ n# g3 M  R• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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1 F: G  a$ [: ~3 d( M4 @5 Q  _/ Z) P  A• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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' |& L6 R: K8 l9 C( N; V• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

0 [* H+ w5 _8 |0 e# @+ h• Manage mail outs for fund development or education purposes with support of Program Managers.
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& Q1 l8 f6 h/ ]: S$ H  n( O• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

# }7 t/ L% [2 V+ k! _% |" @3 i- dKey program support duties
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8 A( {# }  Q. f! F4 bInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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/ L: l# f" e4 f- |' A7 y• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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) Z4 o6 T& i. r/ v7 ]4 D: @/ K• Support the management of requests for CFCA information and resources at public events.

7 m2 ~' n2 q$ u• Compile information packages for fundraising and promotional purposes.

; e) d. o$ s/ }1 H• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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• Provide logistical support for key fundraising events such as silent auctions

0 ]  ]6 U( {; g0 L2 g7 q• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

9 g& J+ _( N% N$ A8 e• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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Term:
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This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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- }: Y; p' ]9 @. }  G9 Z, y5 HThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

1 ~% s( U/ C3 T  W* [+ E# _- L4 mAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

; ~. m2 A9 d& u- d1 lPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

/ v- _* C% b$ `0 v' V. S  DWeb: www.changeforchildren.org