Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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* t! U( T) d3 C, ^: V- Q; M8 vChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

/ L$ k/ |* p; F4 I4 Z0 ]Key administrative duties:
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5 P/ }1 L; T( l) _# Y- Q+ A7 r• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

% Z1 S- f1 Y# U* {' V* k( C# v• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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: k, a6 N1 x4 C( S• Manage office technology software licensing and hardware maintenance.
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# d0 _( N4 J3 ~2 _2 V# L! r• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

$ ?+ `; S2 t: C• Support effective internal communication by recording and distributing all meeting minutes.

: j  v' D1 p' i9 k  {• Meet weekly with Program Managers to define priorities.

. m0 s% Y/ p* a5 p6 F; i- k• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

7 \) }! `# H/ j, Q• Manage mail outs for fund development or education purposes with support of Program Managers.

7 e6 Z$ w8 R3 }: ]8 p2 w• Support maintenance of Human Resources records and the development of employee handbook.

& y7 ^! {8 U  X4 X/ j• Perform financial administrative duties as required.
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' p8 h  k% a# i: j6 RKey program support duties

1 W3 b# R* g% a6 ?International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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  e: z) w4 I$ M. a• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

& h) e3 G; P  C! i: }, H3 r- c• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.

6 ?8 D" J% k# {/ h• Compile information packages for fundraising and promotional purposes.

8 T2 ]( y- k5 H• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.
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" O0 p! O+ T) m5 J! ^) B4 d' s8 _! u• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

; [; v! p9 o" b4 {2 `Fund Development

, e+ W0 v7 }$ p  ~6 C) Z0 ^% l. Z" T• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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5 _  l5 k- ?5 \• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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- J) L1 v) B- u% w  b! p$ fSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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' [. _8 ~& h2 G+ `6 }! XSpanish language abilities are an asset.
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Term:
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This position is Permanent part time (20 hours per week during regular office hours).
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5 V  m0 u5 _; n+ g: EStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

2 H* P; n; t# A( MThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

$ a0 R) B7 W' f8 y8 oWeb: www.changeforchildren.org