Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

+ W6 D6 [+ y% y/ {# {CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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) Q4 u  G: |- g8 w# C• Manage office technology software licensing and hardware maintenance.

. S: D& H. L' t• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

4 S, \0 X" w9 Q• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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9 [/ E2 X, C7 f• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

! @7 L. o0 O3 S* R6 Q" `• Support maintenance of Human Resources records and the development of employee handbook.

. J! |" m8 i4 z" }2 b+ Q• Perform financial administrative duties as required.

: c7 T  O+ ~* N. QKey program support duties
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1 H: |1 r, p/ B$ k! @) BInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

) Z' n; i5 ~- V" C) x3 l1 B0 ?• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

8 Q7 S! t* y! j; b, E• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

! _' F9 q. @* O• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

, S7 H8 i) s- OFund Development
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  w0 s9 U" e2 \7 U" X• Provide logistical support for key fundraising events such as silent auctions

* @7 ]* q8 z& v' V. e  j* D• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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0 e1 D/ o0 L9 T) v' c# z• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

/ ]+ ^7 D( @: d0 v# i! U• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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) h* V2 N$ H/ W  O( n* J; lSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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8 \# i9 D5 F) a- BSpanish language abilities are an asset.

9 r1 S: t( _  A$ P' U0 H( VTerm:
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This position is Permanent part time (20 hours per week during regular office hours).
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3 q$ ^  ?  z0 [: lStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

  S2 m5 V6 J5 X. YThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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+ j" @; C( c2 Q7 r* N9 a8 ZPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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. P, f- [: ~7 ?( W3 bWeb: www.changeforchildren.org