Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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$ r3 g5 i& g$ w" I: iChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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$ b! b5 O, s" c1 T# hCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

$ b7 _# ^3 c; p% U, z2 nKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

6 d% ^  L% `1 o# |$ q• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

% f$ N6 H. ^0 F4 D• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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% X  ]: T! ?1 [2 r" a" ]• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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' @& C" c, S4 f* h+ A# M  x3 n2 X• Manage mail outs for fund development or education purposes with support of Program Managers.

. r, h/ \, P- o1 z• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

Key program support duties
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3 Z$ R! Q% {7 g' F; C0 x; P5 j, ?International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

- E7 A' h! V& d$ o+ m• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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/ J/ [+ {" P3 v• Support management of online publicity and communication tools.
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2 R0 Y4 E9 P$ J+ {$ |• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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9 o! b  _7 g; Y: k8 u4 j6 C3 T• Compile information packages for fundraising and promotional purposes.
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% O: _2 a9 c. d• Manage database and support distribution of print publications.

5 c' B3 y, g) S• Provide administrative support for public engagement events and mail outs.
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5 V2 y% j: A5 [- i: P# P8 ~; g• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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0 Z3 e8 P8 c5 P! l& n4 @2 \* QFund Development

3 F+ h: q* U9 U" @2 e• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

' E7 f# N0 j* r* f7 v/ p# w6 @• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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/ a# ^2 Q8 Y2 k* O5 S, H6 B- m0 I• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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Term:
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* l  [5 Y# }! Z" sThis position is Permanent part time (20 hours per week during regular office hours).
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4 o( E# ]7 [6 X: `/ V0 \. YStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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/ N' d0 i0 E0 EThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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# P7 k, U  N; E  |Web: www.changeforchildren.org