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[招聘信息] Employment Opportunity at Change for Children Association

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发表于 2009-9-16 11:09 | 显示全部楼层 |阅读模式
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Program and Administrative Assistant6 F5 j9 }. r# G% M
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.! e' x3 ?! e6 I

7 q( m3 _: V9 W' _CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.+ T% q4 [6 r  Y5 k
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Key administrative duties:, V# _+ ?( O9 ?" L

; x6 Q" I. ^! L+ U• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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2 P. ~/ I- S3 f, C2 H• Complete data entry in various programs.% M! }5 i* L% t. c2 i

" H8 o( w% ^0 `% U' m, {6 N• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.# u  B! ]& l) p8 p
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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2 u+ I' z7 O- |4 |• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.5 F: x' L5 `8 @5 R. [! T
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• Support effective internal communication by recording and distributing all meeting minutes.* C* O4 D( C  X6 ?( ^

- A# [% X! m' D1 F  ?9 w; K• Meet weekly with Program Managers to define priorities.; x+ B3 `! g! l$ Q7 _
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.3 O* F" l2 `: D4 `# C6 q
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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3 w  d8 I. i& q& X# E; u• Support maintenance of Human Resources records and the development of employee handbook.1 c. a, I% Q' q) o$ N  ^

9 E9 G, R& Q2 L" r5 U1 X/ b; A+ g$ F• Perform financial administrative duties as required.0 e# T1 A5 b% J' i
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Key program support duties
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+ c1 J# R& z; Z4 ZInternational Projects and Public Engagement/Communications:- t& j" t5 Z6 t$ q

9 j+ j: J5 I# g9 {9 L( y' h• Maintain inventory of communication materials.
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0 P8 Q0 t, ^" a+ @( g! a• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.& r9 p6 P5 _- c( x, H

5 Z2 S% u1 r4 j• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.) y* K/ T) W5 m7 b0 P- K
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• Support management of online publicity and communication tools.1 \: R. B9 l8 N

6 F& t$ P3 C; l0 ~# \& V' ^' Y• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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; }* w* \' j& U$ F' S8 Z0 g# x• Support the management of requests for CFCA information and resources at public events.
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! ]0 G6 H; k: q& _2 l* J( H• Compile information packages for fundraising and promotional purposes.
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2 p* K7 C: b7 U0 T0 T% H3 ~9 M• Manage database and support distribution of print publications.: ]5 I& d; R# L2 v; Z0 h
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• Provide administrative support for public engagement events and mail outs.8 @+ I8 `5 L. Z7 f
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.4 ^; I; l* G* {) ?4 R
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Fund Development8 c2 b3 ~6 v; u

' e9 C! Q0 I. ?% f% \• Provide logistical support for key fundraising events such as silent auctions: u# W9 P. x9 f- Z( y
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.( x7 L0 S% o' l9 F% u: w. @

* F6 ]* f# G) \: C- }• Support logistical work required for CFCA’s Annual General Meeting$ j# |! O. Z% O  T- f( i! G
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.8 N& u3 G3 w5 Q% ?* K* t
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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Term:# q7 G) A; ?) V
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This position is Permanent part time (20 hours per week during regular office hours).
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' Z6 x, \! x& JStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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8 Q$ Q' w; w( d- U! WThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org/ o1 Q8 Y( W9 j5 F( G+ l( v

( r$ i* f+ v4 ~3 kWeb: www.changeforchildren.org
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