Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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' h# e* h  W( }Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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  E1 k( N4 k( G( F3 y. QKey administrative duties:
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) Q& b1 h8 n6 N• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

6 U: k7 G  L  M; Z0 g# |/ G* F• Complete data entry in various programs.
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, J. i( m+ s: i3 G• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

8 f/ n2 R) k5 k; b• Manage office technology software licensing and hardware maintenance.

0 ~/ t0 L' d$ O% M2 w( G" F• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

" g% ]; Q- K/ ~/ W• Support effective internal communication by recording and distributing all meeting minutes.
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. T! E- h- u5 P• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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+ [8 H' T3 J3 E4 B! ?• Manage mail outs for fund development or education purposes with support of Program Managers.
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5 ~/ v. w. `# }: I6 x! r• Support maintenance of Human Resources records and the development of employee handbook.
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/ b6 \$ h0 m6 v/ f9 j9 a. D• Perform financial administrative duties as required.

  U, e1 w: B' F7 IKey program support duties

3 p9 o: h8 {: @7 [# H9 aInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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$ |$ Q, i7 H4 w& G, S" _• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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; i" p1 G, w' I8 D7 P6 k• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

* S& f2 \, w2 `7 P& h5 J• Provide administrative support for public engagement events and mail outs.
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9 E5 ]' T% K+ {, V. q# t• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

1 D- U3 x! n; W• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

5 o* Z  }' ~/ V7 ?7 u• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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3 q/ F/ g( f7 X1 q% b9 ZSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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3 I: H3 l  b- y) f' O# MSpanish language abilities are an asset.

Term:
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This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

2 j' Q4 v. R  E$ J- x* N  _Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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" `% a: g' {! Q0 @1 d: y- RPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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9 ~' F( B8 s3 oWeb: www.changeforchildren.org