Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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  n6 A1 Y7 f2 SChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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- y1 d3 A+ L4 Y) V0 R; \• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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) c9 d7 j' r' F% x1 P4 H6 k• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

  ?1 v8 W3 M, M5 M2 Y1 }5 Q( p• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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. ?3 T0 u. E4 w3 Z: u• Perform financial administrative duties as required.
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+ C! r; ~$ g0 f5 P  }Key program support duties
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$ K) J/ m0 u( oInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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4 c! C# Y$ H# d& L! D! _, s- T3 m( Q• Support management of online publicity and communication tools.
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1 G9 q- u  L& r: m! n. }• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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/ C+ [0 W, _: C; Y- B, M3 C• Support the management of requests for CFCA information and resources at public events.
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4 c. F1 n3 C0 O9 X% X8 I% m• Compile information packages for fundraising and promotional purposes.

9 @0 R' M) k5 f- c• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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• Provide logistical support for key fundraising events such as silent auctions

8 x* s4 @; \6 }. K5 J7 d2 Y% {• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

2 C! B9 L. V% C7 U6 m! ?( E• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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9 A) h: b  X" B8 \" C/ ?Term:
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This position is Permanent part time (20 hours per week during regular office hours).

$ x+ {* V; G/ o) ^# r6 XStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

# p) d+ \4 [6 z  `" H9 TThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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% Z( ~8 m  A$ |7 \- aPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

6 r$ X3 e6 v, ?: b+ j5 N5 c/ CWeb: www.changeforchildren.org