Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

. a9 P. Y! ?. ]Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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7 ?4 Z3 ^' K6 MKey administrative duties:

3 p: C" u2 G0 J' ~• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

/ z3 V3 X, f; J- y• Complete data entry in various programs.

  Q' J# X: t  N8 u8 u• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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5 D7 {8 F1 f) d7 P• Manage office technology software licensing and hardware maintenance.
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0 _2 r: |$ j' W8 \• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.
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' J4 }: T% Y# x3 r/ ^/ a) l• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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/ a0 ?1 g$ q$ b+ w; k; c• Manage mail outs for fund development or education purposes with support of Program Managers.
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5 N. g* [5 n! ?% f• Support maintenance of Human Resources records and the development of employee handbook.

' P6 E4 U: \" @( x! M• Perform financial administrative duties as required.

+ }( f% u5 ?' m8 S# t$ [Key program support duties
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International Projects and Public Engagement/Communications:
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+ }, I7 L- r& D) E; }& f, {. l4 S• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

2 m7 w. z: k/ I* v, W• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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8 u9 v3 b6 H8 D) s# O( [• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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9 `' Z$ O& ^9 O7 h0 t) c• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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: r- N; L- ~8 y. H' dFund Development
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• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

7 x) D( ]- t+ x. }• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

' {" _6 o& \3 w' i) h: b1 p• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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4 t! S8 G5 K9 b5 y7 U7 @Spanish language abilities are an asset.
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Term:

4 B8 }3 Q8 a0 R0 s7 [; S' YThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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5 ]# z. J5 ?$ _, p* qWeb: www.changeforchildren.org