Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

4 T5 R% @8 {! F2 x8 fChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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' a5 k/ g# q. J0 @6 R3 a  S& D+ T+ K• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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- W* N7 ^. w/ f- \! p• Complete data entry in various programs.
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- H" o2 ]. o3 N* f3 o# A$ a• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

* _2 ^  e+ w* ]+ Y- p• Manage office technology software licensing and hardware maintenance.

- z1 t- `/ j2 s+ J- T3 z1 Z, s• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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& `! s* ~4 C" y3 b* r9 O7 s- ]• Support effective internal communication by recording and distributing all meeting minutes.
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6 a# v: q' K9 o2 k% q6 R• Meet weekly with Program Managers to define priorities.

, h+ R% \$ {- P  R• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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7 E1 o; p9 [% t1 A: V4 F. r  B7 E+ L• Perform financial administrative duties as required.
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, v& W$ a5 C! w% \9 s- }& N: GKey program support duties

: m& [( b2 M. T: s" ^2 Q( H( U* OInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

6 a4 a# T+ s4 l+ h' C• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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( z& {3 x  e8 a& e0 @/ C• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.

- m. H" f  p& x% g; h$ ~• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

. o% g5 U2 @6 e2 }8 z* nFund Development

• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

4 X# j! X7 N$ E& ]' \• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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7 [! A: ?: t. p- B$ @• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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+ j. j7 B2 P+ b& H0 `1 \6 vSpanish language abilities are an asset.
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4 ^1 _0 Z' {) }$ ^: pTerm:

. d% w) j  f7 t7 P) B' s+ tThis position is Permanent part time (20 hours per week during regular office hours).
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1 P4 W! V: N$ s" I! UStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org