Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

4 F$ P" Q# k  N# ]$ m1 uKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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& ^+ e. Y! O! t/ `6 U• Complete data entry in various programs.
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# o' o5 Y. Q$ U, W• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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; Q- M+ r1 G$ v$ [- h• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

2 `! K, R; Y% \0 J9 D$ w• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

2 f8 {$ E% z: \$ o, w" F3 j• Support effective internal communication by recording and distributing all meeting minutes.

3 C$ y3 i8 w( E1 M& W. I• Meet weekly with Program Managers to define priorities.

1 H% d2 o* @% Z: j/ E& G" w• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

+ S- v4 {3 Q+ qKey program support duties

7 c5 u0 n! ?* |International Projects and Public Engagement/Communications:

+ F7 S5 `% U# F8 v  A; z• Maintain inventory of communication materials.

2 U: f* ^# `; o$ D% _% B; |2 U• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

, M; H/ Z- _6 Q- Z• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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; r; `. o/ `& c1 k& _• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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3 y% _5 y% q5 g5 F6 k2 z7 Y& i• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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! r9 l( x9 b) }• Manage database and support distribution of print publications.

# N7 i& e. f* m• Provide administrative support for public engagement events and mail outs.
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. R  @2 ]) [6 X( T- L• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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% D1 P. l* ^6 o( h0 B3 HFund Development

, _1 w' Q" b; ~0 @; a• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

3 E* |# g& `6 ~1 @! o) p- C• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

( d$ r9 I2 ~% ?- s! C. w• Support logistical work required for CFCA’s Annual General Meeting
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) L; J- f1 q/ G• Assist in administrative tasks related to donor recognition and event reconciliation as required.

% v* b2 j6 g( R0 Q, |Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

! m; ^! i' {& m; s8 r% D* vTerm:

- d" I' Y7 @* K# |4 gThis position is Permanent part time (20 hours per week during regular office hours).

! ?! U* z: ^+ o9 Z" `Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

3 j- j/ d" O7 ]. ]7 }Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org