Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
7 J' q. r. k. S; U8 h
& P' ?7 q, `2 w- S, qChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
5 f& \9 y1 w; S3 k6 B' @8 _
CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
0 k+ M" H" M2 }1 ]
Key administrative duties:
3 H' W6 \& s9 {+ K+ p/ g1 J
• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
( c3 R5 c" L2 Y
' ]" ^* A! ^9 r! d+ O) n• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
+ s' y: n' a. K& @% u
• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
5 p+ V' Z1 Y4 E, p- w( u
• Manage office technology software licensing and hardware maintenance.
& R0 X$ ^" ]# J9 @
8 [; O: ]' W/ x' l# c# v• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
, U. w( Y- B7 R! z6 L9 h. p/ O
. E, `0 ~6 w- f' o9 |( v5 ]5 P• Support effective internal communication by recording and distributing all meeting minutes.

! U5 @4 d. p2 G6 A: a  c/ P3 \• Meet weekly with Program Managers to define priorities.
/ x& j5 J% R' H6 Z. }* b7 K
3 B6 [$ a$ o2 }• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
& H0 n1 P# I* i6 G; R9 |
• Manage mail outs for fund development or education purposes with support of Program Managers.

8 w% N6 y; g) Q" {• Support maintenance of Human Resources records and the development of employee handbook.
& h* H; R* @- M, L  D; t" a
" l7 L- ]9 G' R+ c• Perform financial administrative duties as required.
( ]3 S) ?6 G  @: C% P, [
# M$ X$ c4 }) h7 E+ S) Y: ~Key program support duties

; q: O0 N  }' U! W$ eInternational Projects and Public Engagement/Communications:
( U2 c# X/ v1 |* S0 c5 L7 k
$ N; j( _. I8 Z, _. ]• Maintain inventory of communication materials.

4 s3 }" g6 z- Q5 B# h• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
1 l2 G9 \8 ^( ~& K' R# n
' {/ b+ l- k8 R• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
# k: \) ?' J9 [5 Y( J# D
/ z& k- C* V* s/ f! a2 k" v• Support management of online publicity and communication tools.
( e( w7 M9 H3 K
• Support the promotion of CFCA events in Alberta through online and print publicity resources.
# W6 Z3 Q8 k3 \0 O1 G/ F

/ R$ d/ o' A% ?4 f: u3 c
6 q- S& h5 z( Z• Support the management of requests for CFCA information and resources at public events.

9 ?( M4 e) \" Q+ I1 `, A7 y• Compile information packages for fundraising and promotional purposes.
7 G# t8 l9 o4 a4 r9 M& Y% b
. {; B! G. ?3 K: Z• Manage database and support distribution of print publications.
' Q! D! R- S0 H) b; U
• Provide administrative support for public engagement events and mail outs.
* t, j1 e' w, \6 W' S( N, S& ]; s
2 q" ]( g' \; h7 t( q• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
% i# s$ K" r6 |: L
Fund Development
9 L& f- |' K# ?- ]6 e
• Provide logistical support for key fundraising events such as silent auctions
' X" ?$ e# ?% c# P' ~, u  \: s; P. ]
4 o* `3 \5 y. |0 q' c$ v. O• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
; S( r7 g9 p0 i) N4 R3 n; p& [0 N0 \1 \
• Support logistical work required for CFCA’s Annual General Meeting
8 J, v8 i) N3 `2 |' S/ j
3 o6 U1 D: W0 s7 ~( F" N• Assist in administrative tasks related to donor recognition and event reconciliation as required.
/ F% ^7 v2 J% g" g$ U* C! I
Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
, [- D! m% d# ]0 q2 X* `
Spanish language abilities are an asset.

8 m% Q: y1 n7 g! P8 C7 Q: j6 q" JTerm:

This position is Permanent part time (20 hours per week during regular office hours).
% o4 P; f9 V& F1 L; D! Z# B: r% _8 R
# w- M- V; L* `- d+ r' H2 l) ~Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
0 F4 G! }9 s3 Q# W* U
Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

1 n7 U: \( v7 y% ?% iPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

" X: q- K8 {' c7 W) I9 a% b1 GWeb: www.changeforchildren.org