Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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7 R  `  O6 X5 C3 {+ p0 ^Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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. |0 E. f$ L4 c/ k' p) G, yKey administrative duties:

/ F4 Q2 b8 @! G- }• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

( G* \; d; a- L" [' j: }• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

  v" y6 D/ c5 _% L+ y8 o• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

' K" l% Y. a: M6 Z8 [+ K3 \• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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0 O8 C% c+ X- U0 u+ \/ m0 l4 \• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

# r! H, t* H" b" ]4 Y• Manage mail outs for fund development or education purposes with support of Program Managers.
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9 E/ i6 H  P' Q" }, R• Support maintenance of Human Resources records and the development of employee handbook.
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: P3 V* t% O1 Y2 e; n$ G& R• Perform financial administrative duties as required.

% R4 b, ]0 G6 P) O& ?4 t8 @& }Key program support duties

International Projects and Public Engagement/Communications:

9 W1 K# F, D2 I• Maintain inventory of communication materials.

3 x6 a8 Z* T# W9 ^& O0 N  k) |, r3 {. r& C• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

2 D' `* {2 _% r* P9 c5 z8 q• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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/ c% ^1 @0 d& h7 v1 D9 `/ r• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.



2 D+ p1 N* w% r* p& w# B% Y• Support the management of requests for CFCA information and resources at public events.
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' A- a2 t* T7 P! l3 T• Compile information packages for fundraising and promotional purposes.

$ Z! s9 L& u3 b$ G7 j, j; E! C• Manage database and support distribution of print publications.
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, f! L" {. n, g2 }6 u• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

2 R1 e+ Y! U8 N" eFund Development
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• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

* e2 D) T& M/ d( i4 X• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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) @; M: j+ ]+ Q' z8 w• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

Term:
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8 S* z) `) H# u" I& M9 WThis position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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) ^' w$ [. f: s# U, G$ T  T. ~7 VWeb: www.changeforchildren.org