Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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- @; _/ g5 C5 h  B6 H0 D; MChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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" c* {! N: w# A: ]1 l& ~: T0 QCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

  @; B) Z) g5 g$ F4 a" |- VKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

5 w* S& A; O4 m+ `$ ]! V0 z, _8 |• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

$ n& R" E& y8 w2 t7 N• Manage office technology software licensing and hardware maintenance.

% D* |: i4 V1 i) Q2 R* k/ V# O& k• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

4 P! X& ]! F" p9 B# B; _# O" W• Meet weekly with Program Managers to define priorities.

3 z' a: T" ^% v+ e2 @1 ^) L• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

  F4 `5 O* a; J8 F3 g3 F! r• Perform financial administrative duties as required.

. X1 J0 [; w  `4 iKey program support duties
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7 ~0 V+ V# s- T" v+ ~0 WInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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( t$ [0 G4 e' r: J: G• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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! K5 Y+ E4 _2 _9 ]' C2 K% `( |• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

- ]- [) |: m+ X& \• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.
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- t: ~$ P) N. {' Z2 q) S• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development

' m! v, i4 y/ h• Provide logistical support for key fundraising events such as silent auctions

3 ?7 Y) s9 {& \' }• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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  _6 k- y9 C/ A6 S( M• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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Term:
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) a! _1 T$ Y$ I; V% Y2 e/ qThis position is Permanent part time (20 hours per week during regular office hours).
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2 }2 E; U/ i1 T% G1 c1 U/ SStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

6 ~/ O* N; W: e2 u& F1 t0 tAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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. p5 ]* [* B/ Q' p% S! jPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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, p: z* N% Y# O! b: }8 A, mWeb: www.changeforchildren.org