Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

: l% R7 R" r5 O3 \5 O• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

) ?5 [8 u* h# |8 A! E• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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0 ^7 ]" f7 X- T4 }7 \* C' {# [• Support effective internal communication by recording and distributing all meeting minutes.
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9 c. ~* @! [6 D4 ~/ l! `0 g: L# l. I- ?• Meet weekly with Program Managers to define priorities.

& u4 j5 e1 R" l4 K/ c• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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0 i( `4 |# ~8 y% l• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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! J; j; u8 k9 l% f1 P0 ?4 i• Perform financial administrative duties as required.
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* ^$ t; Z8 ]& I  qKey program support duties
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: h7 |7 V  n/ g0 y1 [0 y0 ZInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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/ T) r7 [7 }8 n+ c1 i: `" @• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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0 @. d. i8 f) |/ {9 \" p1 c• Support management of online publicity and communication tools.
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! b) n% Q2 G% L! B$ S3 q- z• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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6 W, O7 L' Y2 T! e• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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2 e3 Z. ]* o4 n' ?• Manage database and support distribution of print publications.

  S9 N2 i3 p& n) T- c3 X; S0 e# v• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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) V" ~0 k. _. q  p9 _0 U# q, `Fund Development

• Provide logistical support for key fundraising events such as silent auctions

5 v4 f' z( Z. E. V3 t% h• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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) ]* [# r9 g  v8 u9 r1 m2 S• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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  ~: U# t/ ]( h9 j+ o: m  P9 AThis position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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$ N' E- ?( o! |5 qThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

3 b% S+ ], V. x: m) E' z8 _Web: www.changeforchildren.org