Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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% ]( u6 T- u2 N! x0 b- S# o• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

! H1 f- F' Z( i6 F# u, j• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

' f  V! n& E8 [& n• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

* E: y6 @% o# B7 C+ j6 }• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

! p# x5 b' X( Z( a3 e• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

9 f4 x0 y7 B; J4 _, i2 T+ Q' m; AKey program support duties

International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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6 F  U# h/ F$ {• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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" C9 N! K7 u4 l• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.



' E" E+ z4 O% Y! h• Support the management of requests for CFCA information and resources at public events.
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0 R9 e4 a1 q1 X" `• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

, K4 E& h$ V1 @, r% e• Provide logistical support for key fundraising events such as silent auctions
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9 I+ t; t* }4 f. H2 ?% U& _3 F• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

- v* a% W6 C( [; W& E0 j' x# ]• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

3 R1 v% T2 v. l  B( ?6 n, A# `• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

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This position is Permanent part time (20 hours per week during regular office hours).
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" G7 G* F' T* Q1 tStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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1 x3 d* g- w/ J# A: J# gThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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3 k- V' U8 y  d+ v9 [5 zWeb: www.changeforchildren.org