Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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* ], M, E: ?  z/ k4 XChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

' o$ o/ c5 U- F% u/ s$ B8 d, h- ZCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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& M3 d' \3 L5 {! y- n: D) X: N% v1 sKey administrative duties:
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* m# {$ R: [- v! \! G- |+ |9 y• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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* V& @: o) ?- X• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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" P- O7 d) G* g• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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  s: w# |4 x# i• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

8 M& K/ m. q! Y' @& H4 [• Meet weekly with Program Managers to define priorities.

# t( Y9 l" k. P* {• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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- _' Q0 E% w! c4 h9 O6 v& u• Perform financial administrative duties as required.
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Key program support duties

International Projects and Public Engagement/Communications:

3 r' P9 Z* H4 b! r/ m. W$ W9 \• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

1 R' y. V. Q. f$ h* W• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

2 f, H2 X0 Q1 z4 P3 y4 G• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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; S, L) p% N% b• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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5 N* }. K% ^1 z8 J! F$ s• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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! v7 \* E( R  f0 r: G! W• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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% V9 H' w. c% \- |6 V  R+ r& `4 VFund Development
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• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

! ~- c* G: d4 y7 c, V• Support logistical work required for CFCA’s Annual General Meeting
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% v) {  a: r. I" T, @4 k0 `0 J) k• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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0 k1 h8 d' k/ Y6 t. ZSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

Term:
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This position is Permanent part time (20 hours per week during regular office hours).
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+ [, ]! t& f) @8 l( j4 N& NStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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7 ^/ d5 U  }0 I; o" SThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

" b% N6 z, L; Z+ P5 T! U0 BAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

; P2 n/ S6 [' l6 a: kPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org