Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

) p, x1 {8 ~4 EChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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1 F9 N0 L+ z( R5 k! C' J9 i- j* YCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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9 W% g% n0 H7 H8 M• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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& m& N9 k0 S+ K7 }" c• Manage mail outs for fund development or education purposes with support of Program Managers.

8 z0 ^  ~# l; m$ r/ L; O4 x6 z• Support maintenance of Human Resources records and the development of employee handbook.

6 p, O- n& {) a4 N9 E/ t& L! F• Perform financial administrative duties as required.

Key program support duties
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International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

* E( K7 a+ S4 u8 w: x: R. n6 Y9 K" M0 H" J• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

% V5 P# H$ n/ t2 C9 g# W) w+ Z• Support management of online publicity and communication tools.
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& L) ^6 c8 w: `+ @0 b• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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. G1 G( ]$ [6 n( k: G' f• Support the management of requests for CFCA information and resources at public events.

* U0 g9 r7 A5 H$ G: j• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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& P9 o6 T6 _; `) x• Provide administrative support for public engagement events and mail outs.
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0 N2 }( s, e8 P+ O( d5 F• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

0 n2 k3 m. S% a& O. E6 M• Provide logistical support for key fundraising events such as silent auctions

0 T8 u( U8 |5 f• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

. K* U; u- A5 N6 @6 }6 R8 u/ ~& d• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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Term:

& X' c& A1 ]8 d8 S- ^This position is Permanent part time (20 hours per week during regular office hours).
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- W& A7 d: [; L  A5 GStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

6 `4 Z2 i7 Z* m4 @$ zThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

- @/ E6 u2 Y) s% ^/ j3 ]Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

; t. p3 X3 A. l9 {1 w; lWeb: www.changeforchildren.org