Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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/ ?4 a, K9 z1 aKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

) V4 R1 B, y& U" y9 p7 L• Complete data entry in various programs.
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  z9 k  ^+ L5 T3 ?8 S7 l" P• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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( S5 j& X2 A1 y* w- ^- [• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

# p+ D3 f4 [: W% P7 [, c# P: Z# t# c• Support effective internal communication by recording and distributing all meeting minutes.
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- C3 C: Y1 {, C/ A( t6 ~• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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7 n9 x$ n+ l4 q' r! ^• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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. \( s1 j& S) S2 w2 u• Perform financial administrative duties as required.

Key program support duties

International Projects and Public Engagement/Communications:
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& m! T& b( n2 e4 p  C9 W4 h: x• Maintain inventory of communication materials.
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5 c, |, t+ Q8 d  ]• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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# g& g" b" ?: l" f0 R• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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- U- U4 q) f! Y8 Q, Z& w8 W• Manage database and support distribution of print publications.

! Y- O7 \) g8 A; O* a- b# d• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

% U! K- Y  s2 V$ O: j9 FFund Development

+ Y( J) V5 m) n& ?) F5 f0 v1 c• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

0 B7 |) _( h1 i; z2 f' W! A& B• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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Term:

) n/ v8 a, [# |This position is Permanent part time (20 hours per week during regular office hours).
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! H% y$ X/ r0 |. ^5 mStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org