Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
# a& }- P3 q* M) `
8 A+ I( N. s) ~- b1 f- PChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

, Z+ x( _4 E* A  qCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

" ?. ]$ q. T; t- M1 D8 w' kKey administrative duties:
/ e; @/ b8 N* ^% n/ k
. f0 s6 o# d5 Z8 B+ \• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
: ]: w" g8 o. X# q7 i
: u+ E( K6 y: Z8 E: ~: F5 {• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

9 ~, M; c: Z, X% K, I1 X• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
- S, N4 w/ K/ X# m3 ^/ ]1 e3 t
• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
6 S4 G, [: P& t$ p7 `
+ ~* }1 z" c: N2 q8 \7 `' d% `) N• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
+ v# @' ~/ p1 |: g, D6 q. Y
• Manage mail outs for fund development or education purposes with support of Program Managers.

+ \, `) X# V$ E  e$ Z$ q• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
9 y' E( n& A& t( Q3 }9 b3 |3 O
Key program support duties
) T1 k* |  D) A6 x6 f2 k7 X2 u
* B' g% F5 l' h! ]International Projects and Public Engagement/Communications:
$ D1 Y: l- y8 I# C
3 }) A: p  r" p: @. i, j• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

+ N  i1 ]1 v1 Z2 {) C" G• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
2 C0 n6 q# b% v
; u; a+ ~, c- H• Support management of online publicity and communication tools.

7 G2 h3 ~4 o# K. e• Support the promotion of CFCA events in Alberta through online and print publicity resources.

5 p6 |" x9 `# c/ Y- [

• Support the management of requests for CFCA information and resources at public events.

9 \' K# ]5 @3 K9 e8 l" |+ `! A8 H• Compile information packages for fundraising and promotional purposes.

: {1 I3 R+ u0 H8 \; f( q) P• Manage database and support distribution of print publications.
6 ?# k1 T% ~1 x$ r3 Z: k
5 F' i' e5 ^- G• Provide administrative support for public engagement events and mail outs.
+ r7 j* A; h+ g- B+ F! q4 `
* \2 a7 z# O% a) v• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
' }& H1 Z& w8 l
Fund Development

• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
) s  [: q: ^0 k: |; L6 x( v" c
0 \) L- J8 e+ a/ j! e7 C• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
4 G. D  I: e. O) ?) u
1 }- m* t2 k- p1 s" `Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

Term:

9 u5 P" _' U3 l% S  [- ~& YThis position is Permanent part time (20 hours per week during regular office hours).
5 n3 N. c9 j' p  r: f
Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
* Z( N/ }; @( P2 y6 a' A! l% X; a2 J
The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
; b6 Q# o. A& ^. ?2 m. J9 t0 D$ `
- V, j; k# h% P5 _Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
3 a( J* |) k% P9 }# x
Web: www.changeforchildren.org