Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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% `" N+ z1 v4 C; Q) g6 _4 a  W6 fKey administrative duties:

* c) j0 E0 c  X9 \, l" N• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

1 O, [6 b3 D9 T3 p• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

$ ?( c$ r" B" l: c' Y. U. x% N. D" }• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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+ _  m6 o. b! V/ i2 Q: g2 i% R; y5 s• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

0 {& }4 X( o) X# O' x$ }3 `! b- k• Perform financial administrative duties as required.

7 w: ?7 R% L& k% L% bKey program support duties
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! }; J0 a$ z* e0 _* l% ?6 @International Projects and Public Engagement/Communications:
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0 O0 W+ |. ]& {. f" N6 ?- ], u! `• Maintain inventory of communication materials.

2 t, _2 x! j, @2 i) f- U1 B• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

( x, B' R! [) j+ K: g• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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7 x9 O6 _* Z  A• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.
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) Q) [1 r3 J* k, H• Compile information packages for fundraising and promotional purposes.

' b+ W, n/ x+ @. e3 v( ^• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

- U5 d+ x2 u! D; Z9 J4 H+ v& d• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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0 @: y0 @2 y& O8 Q! P• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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# _. v/ m* y* T& v5 ]3 D* c9 W• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

* m: i; w9 H" }6 l& f8 i. K• Assist in administrative tasks related to donor recognition and event reconciliation as required.

& Y! I2 f7 p" E# y! p+ D3 a+ U* iSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.

0 D  L7 E6 ^) u; K2 f( fTerm:

This position is Permanent part time (20 hours per week during regular office hours).

- \& s7 a' u1 pStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

  \# R) ^& I7 f$ R2 `Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org