Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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( U, y% H& Y+ A& a4 }. s$ ?. WChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

! ?2 N3 \( `: K% L/ w• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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' e- u0 S. f, L5 @, C9 j9 }• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

" L; K! p1 x; n: s9 |1 v. j& H• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.

; h! {- Q+ B) p- S  |2 `• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

1 w$ O4 i( _  B3 c' n3 X- b• Perform financial administrative duties as required.

9 C: e) U, W2 K, D6 a# uKey program support duties
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: e- b* k  k5 }3 IInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

3 C8 R$ d+ s, B( r0 f0 }, e$ w• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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* T" k" E$ V. e: K" w' n• Support the management of requests for CFCA information and resources at public events.
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  h$ p7 F& n5 P# C8 Z• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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7 i, [7 s- V+ r8 y( N) t• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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2 L" {! E/ d* h/ d, v+ F  j. wFund Development

• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

* |# L  q) Z  b9 j; h• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

Term:
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" R$ s: @2 L& q, Q1 LThis position is Permanent part time (20 hours per week during regular office hours).
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; W8 z4 D0 F! N5 F1 r& C, q5 gStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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; P2 X- J1 W4 k2 n1 h7 M, sAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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$ `) e2 j4 M0 h* x  k0 \Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

# ?/ G2 w6 W1 e* Q$ w- ~4 hWeb: www.changeforchildren.org