Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

: E3 i; d5 l' j+ j& ~• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.
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. Y" X- i6 s& @; E  r• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

9 k+ p" |' _# |# d/ i2 ]  [9 o% G$ {, o• Support effective internal communication by recording and distributing all meeting minutes.

" c4 o: _* ^# {. ]4 F( a' V• Meet weekly with Program Managers to define priorities.
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+ V) T2 W/ \4 H" h  h0 h• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

# }) R% L' l1 T* n4 g; H• Perform financial administrative duties as required.
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  b" X/ J. l  o* S+ |Key program support duties

International Projects and Public Engagement/Communications:
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3 W0 {4 G: T* a9 j" A! F+ `* U4 V7 f9 R• Maintain inventory of communication materials.

  Z% a5 _! H" O, G: W% @) I# f• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

; E& Y1 W5 V& L' S4 l  l4 V• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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/ m9 @& P/ ?3 h" E• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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) Q; w7 R/ ~9 x4 }+ S. o/ L0 a1 C• Support the management of requests for CFCA information and resources at public events.

! g; Z7 U( j2 }0 Q• Compile information packages for fundraising and promotional purposes.
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! s4 \% n/ W) q5 w& p1 @9 i7 I2 J3 z. C• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.
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, W2 K0 X3 z; ]- @( d• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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' a) X) d$ l% a2 w) P# @• Provide logistical support for key fundraising events such as silent auctions

+ F! X' n$ h8 g" W4 A• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

$ o' D% C. E" }8 Q6 h+ i* E• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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/ }; j" L* X( T, m/ a+ h• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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: L/ @0 B- V1 Z8 r, dSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

% F- n* J$ U# F3 bThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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5 z/ h4 ~# B* ~; KWeb: www.changeforchildren.org