Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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( J6 V( h! G) R" v' O2 W+ H, eCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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/ N# b9 ~0 O8 L! s  k: ZKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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7 i8 g: q, |' v2 A7 f+ A• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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6 _* n  t0 {' D/ b- G) v# i• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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" R9 E' V5 T+ x0 |" R• Manage office technology software licensing and hardware maintenance.

/ N) d) O4 s1 P: K: }$ h8 |• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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6 n. m6 M) ]/ U# o• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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Key program support duties
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International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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/ J+ j. ^! w0 M1 G9 v$ F( z• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

2 y5 X0 ?0 u  w5 a• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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  X% c6 [/ f! \3 }# F0 `8 C( F( w• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

" {2 o% l! d$ c' S• Compile information packages for fundraising and promotional purposes.
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) l6 ?# I8 q3 K# |5 b9 I• Manage database and support distribution of print publications.

/ z8 D1 g" p  w8 l; v% X• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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' Q! ~% o3 Z7 Y* g/ [Fund Development
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• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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* G; t) k7 c( y• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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$ P$ ?6 G, T  d( x: `2 ~• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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  v! {1 ~% Q) dSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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- _  s7 I! y" M4 }  Z# E& x' hTerm:
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# L; V* C* B, o; `8 }This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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- ]: Y, n3 i- \The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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# U4 ], R6 s% d+ P* gPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

: @. j/ Q$ ?- t6 n& \+ i* LWeb: www.changeforchildren.org