Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

8 q" k  y2 d! V3 l9 X, s" G; GChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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/ h2 h! q; p/ H4 Q; |CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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9 |6 X, F  A# o; }* _  OKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.

5 `, p/ b8 ?4 A; X/ d& F9 S! ?• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

9 }+ \! N8 R- X" X• Manage office technology software licensing and hardware maintenance.

' ?) t" e8 H, m. ?4 c8 m& V• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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) h4 X" t4 Y& ~+ z• Meet weekly with Program Managers to define priorities.

• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

- J( C7 [& I2 Z# m& b9 S• Manage mail outs for fund development or education purposes with support of Program Managers.
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( y( }# p$ ^" J* m3 m• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

3 H( l0 |$ D( B6 K! I6 UKey program support duties
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4 i1 @- [+ w4 O# m" F2 xInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

, A$ p5 q" e, p" m• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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4 d5 j$ ]$ w7 Z5 A# U+ k• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.
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3 K2 i9 K  `  A" u/ [8 x4 Q5 A• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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+ Q. G) S0 h  t# V/ p7 d• Provide administrative support for public engagement events and mail outs.
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/ A5 V: ?, k+ s4 ]1 ~8 H• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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# ~3 A4 l3 v; R: jFund Development
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6 O6 B  s. v( a) r• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

2 X+ D. Q% e4 y! [4 j' X5 x6 m• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

. q8 y+ ]- d% Q, F: ~8 z7 [• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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9 t  q8 i7 d2 X2 k! ?; `5 LTerm:

% z6 v. j3 W- t+ E9 |This position is Permanent part time (20 hours per week during regular office hours).

6 V3 Z8 M- g3 s$ ~9 {% bStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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1 Q; B* |) z" KAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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3 E) w9 S, `8 w* E& aPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

" _& K' l% G0 k9 q  t! C- p, c& yWeb: www.changeforchildren.org