Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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& p$ ^% T6 h$ U6 t0 oChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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9 n) q/ c. D6 k3 p, \# d3 JCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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; }* \* g! J# `# j6 f, dKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

8 K  T: m' C8 G/ U7 F6 e4 Y• Complete data entry in various programs.

  M! L" Z# C9 n8 B! s6 D4 O• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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& H% q( C4 {% u: R! T  i. x• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.
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: T% [1 B* v! Y* k. j& j* R" j6 R• Meet weekly with Program Managers to define priorities.
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7 S, n$ ]) `: Q• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.

' h+ t# M6 V2 j0 ]' k7 y* ?5 a, pKey program support duties
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International Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

/ ?1 t3 K4 l0 g• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

5 _" s# v, v/ ]+ n6 i  ]# }2 t• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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• Support the management of requests for CFCA information and resources at public events.

: s; q: w8 E- ?# q# f• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

Fund Development
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2 `7 H" y  m4 v# n. F5 q• Provide logistical support for key fundraising events such as silent auctions

9 f! S" {9 A2 D- [• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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( C+ W3 X2 X3 g. E( T! _• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

/ p3 m3 N) L: DSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

( e5 R7 j+ ]/ G+ cSpanish language abilities are an asset.
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Term:
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! V; Z2 R; X. x/ h% F  |: |This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

2 E, V' d; E/ _/ u4 F8 IThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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+ ]5 @1 l& p$ `. j& H' ^2 bAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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8 R9 c4 d7 j3 v+ \! GWeb: www.changeforchildren.org