Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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( K8 j+ J2 g% s# ~8 |2 LChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

* i2 X2 O8 i4 O" [* w9 C7 aKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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& e0 y  A2 s& U3 J$ E; h• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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' q" h" n6 v5 a! H2 B7 ]• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

# a; R3 E/ R- C8 Z- Y• Manage office technology software licensing and hardware maintenance.

2 X8 X2 ^" V& ]7 \+ S* B• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

- C( D& T! H% x6 X' G3 ]• Meet weekly with Program Managers to define priorities.

, m0 C" [7 a- Q• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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) f% ~" P4 I. L  k5 Y/ z• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

" e& N7 @5 c$ v5 s7 e; q( Z  Y• Perform financial administrative duties as required.
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: I8 H  q/ D+ uKey program support duties

International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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0 _4 X  q- v5 o. N& k# j• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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# b3 M1 i; h- y$ v' L• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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+ [* |0 }5 x% T' W! t4 R! J" {: A• Support the management of requests for CFCA information and resources at public events.

' `: M& T1 j- m+ A0 ~( }• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

& q! j% F- `/ _' v1 u/ g8 t) m• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

! v+ d7 k% m( @2 F• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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Term:

This position is Permanent part time (20 hours per week during regular office hours).

; E$ l* Q* F3 w, k1 q" iStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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2 @3 K. `3 T3 K: w' l8 aThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

8 m3 v2 `! f% i; p2 `- W) a+ AAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

) t3 R, Z7 m" c, ^Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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Web: www.changeforchildren.org