Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

1 r/ y) ^* s: U' h; W0 J/ xChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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( {9 N1 ?; t; C• Complete data entry in various programs.

% X( M& O0 f1 p6 Z• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

* ^, @) E6 W2 l, K( u/ ^6 p* h/ m• Manage office technology software licensing and hardware maintenance.
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: k; m3 |  W$ X0 b; c, Y• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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) m& X- p( D+ |8 d8 a4 k2 U9 B• Support effective internal communication by recording and distributing all meeting minutes.

# o$ C3 E0 u" a• Meet weekly with Program Managers to define priorities.

- z* Y% s& q/ |$ @3 C• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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  U  O- c3 D* H+ M0 k7 y8 F• Manage mail outs for fund development or education purposes with support of Program Managers.

6 k/ p5 ~$ u$ I- }+ R: O• Support maintenance of Human Resources records and the development of employee handbook.
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& X9 M; t" }8 l" p; e) l0 [• Perform financial administrative duties as required.
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! Q! ~7 Z2 P( b. P, C" RKey program support duties

International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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) ^% |6 Y$ r5 y• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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* V) i" Z) C  d) D" x: X• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

, v& \0 T/ H& t7 K& m. e8 Z• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

. ?5 L9 ]8 ^, L5 q7 E" B: z• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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$ Q+ ~9 [/ h, O: g5 [4 d: G; I4 ^Fund Development
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• Provide logistical support for key fundraising events such as silent auctions

. S; \* i9 Z; ~• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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: C4 ~# [: M+ o2 \8 f2 X' q• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

  z, Z8 S( d( A' E8 ?3 ESkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

Term:
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% Z  x" S9 B  d; d2 I' R8 |; vThis position is Permanent part time (20 hours per week during regular office hours).
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4 ^  y7 e4 ]2 N+ W# m$ ZStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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/ e5 V6 l! ?% b# ?( yThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

/ X! {& M$ j; W3 C/ sAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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& s* L! [# r: b$ i7 k  JWeb: www.changeforchildren.org