Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

8 Y- V4 l6 I; LKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

. f' F7 n1 u6 {; p* i( b' Y$ W• Complete data entry in various programs.
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4 a7 ?8 |: S- f/ _1 M• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

* A" c% s3 ^, ~# p$ q  O/ z8 g& Q  C) K% e• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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: x2 k/ B. ~# Y4 Q• Manage office technology software licensing and hardware maintenance.
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' b, Z( ?, S, O2 y) u• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.

5 e- v8 m7 Y# [) h& X• Meet weekly with Program Managers to define priorities.

6 N  f% `3 ]! n• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.
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" z3 s: W5 P8 d1 C4 J8 U$ e• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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Key program support duties

International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

' h8 B9 }1 [' w( j2 u( L9 v- C• Support management of online publicity and communication tools.
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% ]0 u2 n) a% v* N• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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- W2 G0 d2 e# Q& U• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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! r3 b( Q& O; \0 v1 [• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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& R& A2 T0 N* h5 }% M/ @Fund Development

6 ^/ J, A. p6 Z8 g• Provide logistical support for key fundraising events such as silent auctions

* \3 m/ @: k7 b5 P4 H. K2 S• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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. V. d! E( s% W• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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9 N) d" Q. Z" S7 E• Support logistical work required for CFCA’s Annual General Meeting

• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

0 f- t* n  [) V( X# |Spanish language abilities are an asset.

Term:

/ _4 [5 ^% l9 N' QThis position is Permanent part time (20 hours per week during regular office hours).
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+ K. T! i5 W* W9 Y; F! P, u9 x; X8 g( }Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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- k9 H6 c* v& H, TThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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: `, t+ `) l9 C  D! e* [Web: www.changeforchildren.org