Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

; I( y2 g- {: Z4 p: k( `+ rCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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7 F* e+ p( K  G1 U; e9 rKey administrative duties:
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  k! e; S5 T2 P' P* [• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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$ z! L9 ]$ D/ |& y4 |& T' n1 j• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

+ j4 g) J8 e, D/ X• Support effective internal communication by recording and distributing all meeting minutes.

6 J; z: A' c# h" `9 P- f1 H3 k• Meet weekly with Program Managers to define priorities.

: h- H" Y7 l9 D/ {• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.
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$ g( @: g. `6 U# M• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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5 q3 L6 O2 R7 ?1 I. T9 [2 E. oKey program support duties

International Projects and Public Engagement/Communications:
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! |- e6 O% ~& h: R• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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• Support the management of requests for CFCA information and resources at public events.

' `' w6 Q. O' W. K8 \• Compile information packages for fundraising and promotional purposes.

3 t/ B! R" a, h# X7 g• Manage database and support distribution of print publications.

: `' e  B+ C1 J& a• Provide administrative support for public engagement events and mail outs.
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2 L9 v  k4 V0 j- Y1 F  G• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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0 a/ {9 \6 |+ o+ K/ {5 N) C• Coordinate volunteers for some fundraising events such as Casino and annual sales events.

) |) A6 x( f! V( ?• Support logistical work required for CFCA’s Annual General Meeting
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+ ?  ~9 Z$ [+ }- S" J• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

, y- h7 v# p) [1 s, Q  S, lSpanish language abilities are an asset.
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Term:
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This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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  F! X: V0 v( t5 f5 Y: _# n( VAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

( B1 s' n2 G: y% [6 [Web: www.changeforchildren.org