Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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: ]" ]. ~$ n. c/ m$ L7 ^Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

3 a' S, Y; }% Y0 C0 [! r! tKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

( W' h! [; A& T: ^+ D$ Z• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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7 _- e9 |; o$ y4 z& w& ~( D• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.
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3 r3 d: q$ t1 K! ^' Q- u& S: I• Perform financial administrative duties as required.
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, {$ `# P- L; q  d( r8 X! AKey program support duties
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International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

1 f: p. @; Y9 Z  Y• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.
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- `5 K2 O5 {, v; b8 Y; S• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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) Z- C9 m: X8 C7 t! M/ e$ p• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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, c* c- m) a0 q1 b• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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3 f" Y  s! @/ \2 d' d. j7 fFund Development

• Provide logistical support for key fundraising events such as silent auctions
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7 F; F& m% u5 [) C' n& f' M• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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6 {+ Z/ v& G; F& k5 }, \• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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" m% w* ~2 b" d  O$ h• Support logistical work required for CFCA’s Annual General Meeting

% p: `  S* E6 W8 D( V• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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Term:
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This position is Permanent part time (20 hours per week during regular office hours).

+ i' f; E% k! F/ B( X# |Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

% [# \$ U' l' D1 v. @9 f8 nThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

$ ?" d" w1 F0 t) m# SPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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6 q! [; m* I* K  y5 U3 e& uWeb: www.changeforchildren.org