Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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$ ?! {6 N" T( rCHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

9 f6 A7 A7 T# `0 j! VKey administrative duties:
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0 i- a5 I3 g4 A$ G4 _, |• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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) _2 Q0 [6 H5 ~• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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. g% W1 W, g# d+ n9 V• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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3 h. q$ H' n! s( _+ G• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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$ b' S  d9 x6 H( [4 a# h• Manage mail outs for fund development or education purposes with support of Program Managers.

; }+ ~+ m, Z1 g- X• Support maintenance of Human Resources records and the development of employee handbook.
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: _. d. ?9 O  q9 A0 W7 ?8 D  x* W. Q• Perform financial administrative duties as required.
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! m' w7 i1 l! ]% x' L, @Key program support duties

+ Y( z+ A$ I0 [0 R5 \* ^# GInternational Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.
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5 d) z+ |- i, n' z* i. m$ {" e2 \• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

8 \% Z4 J8 {7 ]8 m$ D3 _! o• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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• Support the management of requests for CFCA information and resources at public events.

4 [+ h/ |* p$ T& l• Compile information packages for fundraising and promotional purposes.

6 ], V, V7 [  t$ y  R. E8 ?• Manage database and support distribution of print publications.
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/ A/ s" A" i: k0 ^9 M• Provide administrative support for public engagement events and mail outs.

* D4 a7 ?; w, r& ~• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

• Provide logistical support for key fundraising events such as silent auctions
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$ I8 [: b' Q  @, |/ M! {. T• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

+ O  g' F) J6 s6 D' s, R! |, ~Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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Term:
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This position is Permanent part time (20 hours per week during regular office hours).
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Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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6 a$ Y* _; c& ~, J- O- r% J' YThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org