Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:

. h9 p/ P4 E6 b# D' F! y3 \) A• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

: D7 r, P  _) h: C' I• Complete data entry in various programs.

' @0 M! K3 y, Q4 `( H7 x• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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9 L: n0 H# J2 K4 j7 I• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

& d/ `; K/ L  I$ X4 M$ m+ @/ X( a• Manage office technology software licensing and hardware maintenance.

6 X) `; i/ c* k• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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• Support effective internal communication by recording and distributing all meeting minutes.

• Meet weekly with Program Managers to define priorities.

! Q2 g. S! o1 N, O6 c' s& R• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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/ C7 [* Q! C' x+ j/ T( o• Manage mail outs for fund development or education purposes with support of Program Managers.
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• Support maintenance of Human Resources records and the development of employee handbook.

- s- _$ H0 r- Y0 ^# k• Perform financial administrative duties as required.

8 ?" d$ k5 t) \5 qKey program support duties
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6 w) s1 x0 K0 aInternational Projects and Public Engagement/Communications:

8 P( p& F8 |  K* H8 ~4 i• Maintain inventory of communication materials.
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• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

- n0 G3 n8 v; s6 U• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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. J% z% d; n' G• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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; U' b; w2 }$ w6 i# d, ]9 g5 P• Provide administrative support for public engagement events and mail outs.
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7 T% P! @0 r. i8 {1 s0 M. O  T• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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) z/ ^" V. D  F4 e6 k$ O; H• Provide logistical support for key fundraising events such as silent auctions
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8 }3 k+ X# _* |, m" A8 h• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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0 E+ i2 F6 c4 V) [* l1 u- C• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

" L  c, T% X+ F( ]" {9 G3 ]Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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Spanish language abilities are an asset.
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Term:
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This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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5 M2 ]4 U8 v9 ?+ T. Z, ?* [The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

7 A" n8 d: R( z+ a* L& YAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org