Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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- F/ [: |' g) dChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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4 \+ d: T" S0 O/ w4 k$ \Key administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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  a% p) }. n* `• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.

• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

( l& v6 \& }$ ?5 B• Support effective internal communication by recording and distributing all meeting minutes.
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' @0 ?# N# n( a9 B+ r& t" v, S• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

9 H6 l' @& P, \9 t& R, d5 n( u• Manage mail outs for fund development or education purposes with support of Program Managers.
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" {3 f* v; m! i' G) e• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.
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Key program support duties
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International Projects and Public Engagement/Communications:

/ S& {. n7 G$ t. A! ^• Maintain inventory of communication materials.

) M' `& M9 Q5 A7 k& w1 x) O1 n  r• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

, L4 @. |! b/ \' \• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

, w. a& a* \, E4 H$ v: o0 z$ |• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.

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' s- x  T. n' S, w• Support the management of requests for CFCA information and resources at public events.
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• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.

( ?+ v  ~6 Y4 {Fund Development
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3 y' L9 K& O5 U7 I" s- s• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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8 z8 ]& M$ W2 \) Z3 s; G( \• Support logistical work required for CFCA’s Annual General Meeting
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+ t! _' _0 k  O• Assist in administrative tasks related to donor recognition and event reconciliation as required.

( y/ A/ M! a* M; V4 \; \5 J% eSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.
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0 F( V9 f" o1 ~( a3 J3 [7 WSpanish language abilities are an asset.

Term:
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9 f, o5 o- P7 L6 JThis position is Permanent part time (20 hours per week during regular office hours).

& X' o4 c: s; D+ {# P8 l9 i, w1 s5 V  GStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

3 @) L& n. D# m3 BPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

4 Q: ?* Y' x3 k( |4 t% vWeb: www.changeforchildren.org