Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

4 ^7 S8 ]" {/ T& G5 @& c2 FChange for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.
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CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

6 w! ~( L4 m7 O: qKey administrative duties:
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• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

. h" h: }+ V' r! C! M• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

) `( m: h: Y! E, q2 D! o• Manage office technology software licensing and hardware maintenance.
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4 ]# }& Y' e9 \  p• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.
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, d( x: S4 x3 G• Support effective internal communication by recording and distributing all meeting minutes.
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7 o$ d' p0 m  t( i4 N5 H# I8 B$ R• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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# m% d7 ^) p8 w8 s9 D• Manage mail outs for fund development or education purposes with support of Program Managers.

8 ~* @3 v% {% d; n5 Y! i/ K• Support maintenance of Human Resources records and the development of employee handbook.

. z+ M5 J7 U) c• Perform financial administrative duties as required.

: B+ y& }) ^: C$ f( H$ QKey program support duties

( Q9 w8 [* q8 bInternational Projects and Public Engagement/Communications:
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• Maintain inventory of communication materials.
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/ C. R* l) T  W: _3 j. I, o4 a• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

& e, f( y+ S% V7 J. \9 I• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

• Support management of online publicity and communication tools.
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! b8 \8 ^2 y: F9 ~6 C• Support the promotion of CFCA events in Alberta through online and print publicity resources.
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! k& m3 W8 W3 ~& ]; Z, M" A( g  @2 _• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.

* l& o, e+ a; n; T9 e! v* h• Manage database and support distribution of print publications.

• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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% l5 C1 y% p+ m, S6 g0 A. gFund Development
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• Provide logistical support for key fundraising events such as silent auctions

• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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! d. I- m: L* }• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.
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6 v/ Q2 L/ w$ U7 fTerm:
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; E8 a3 a9 p: e- O$ P& r4 PThis position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

# G: A8 F; y: P9 C( LAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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: O% H6 H9 x& U; K4 qPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org
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7 E& y& i* E. _! `: BWeb: www.changeforchildren.org