Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

7 n8 ?0 m. }; w0 }CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.
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Key administrative duties:
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, C4 B" {6 f& i• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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: a3 n; r- _$ A) K$ R- X2 [: g6 |  ~• Manage office technology software licensing and hardware maintenance.
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+ r& V3 K; v# O# ~$ m& b/ V% I( n* A• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

& s8 p- M" ^* h6 w6 u• Support effective internal communication by recording and distributing all meeting minutes.

, B% k. I# ^4 `0 w4 P4 o• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

$ G  R3 r. U' c, T• Manage mail outs for fund development or education purposes with support of Program Managers.

: r! Z) R% X6 n( ~. R+ i• Support maintenance of Human Resources records and the development of employee handbook.
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• Perform financial administrative duties as required.

Key program support duties
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0 K. h; [$ k$ S; c$ zInternational Projects and Public Engagement/Communications:

2 ?* v  o" \: d) }' j2 |( F• Maintain inventory of communication materials.
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. V$ @# V$ `. c• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.
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• Support management of online publicity and communication tools.

. V" A- t) x" p& y) s- o• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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3 Y& m4 v9 N6 N1 F• Support the management of requests for CFCA information and resources at public events.
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. g/ f6 z) O( Q9 K8 ^9 W. e# c• Compile information packages for fundraising and promotional purposes.

• Manage database and support distribution of print publications.
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• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development
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  G8 I( m$ e' V0 ~) l• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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' k5 Q2 f- ~0 h& W$ H) |• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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• Support logistical work required for CFCA’s Annual General Meeting

- p- N' _) y  a! R9 g• Assist in administrative tasks related to donor recognition and event reconciliation as required.
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, g# ]( S' D% @Skills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

Term:
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This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association

Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

  j7 p% ~* a% U/ j6 f- ^Web: www.changeforchildren.org