Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant
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Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

/ ?; a( `2 d+ S2 D$ H/ |CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

  e# {( S1 I2 Y# e7 nKey administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.

9 q9 _0 E: f2 ^' k. B2 V7 E6 Q6 H• Complete data entry in various programs.
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• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.

• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.

• Manage office technology software licensing and hardware maintenance.
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2 i) N7 `: o$ @, @9 }8 c+ j! j• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

# Y- n; G7 }9 v( P) o0 j• Support effective internal communication by recording and distributing all meeting minutes.

) c1 \: C2 i8 \$ n( E# E6 z- w: p• Meet weekly with Program Managers to define priorities.
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% O: P" E0 r! ~) X. L2 n: ?• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.
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$ c0 N+ N9 l6 J. j• Manage mail outs for fund development or education purposes with support of Program Managers.

% Z% I/ f) c1 Z1 f3 m% f1 w• Support maintenance of Human Resources records and the development of employee handbook.

• Perform financial administrative duties as required.
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Key program support duties
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6 }- q. _) C, ?International Projects and Public Engagement/Communications:

• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.
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• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

+ Y$ s2 F9 I* D1 M• Support management of online publicity and communication tools.

6 E0 o9 l. \- {7 L: A$ t: C7 y7 M. E• Support the promotion of CFCA events in Alberta through online and print publicity resources.



1 L) ?' [- w* t: M6 K• Support the management of requests for CFCA information and resources at public events.

• Compile information packages for fundraising and promotional purposes.
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• Manage database and support distribution of print publications.
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3 \# l) G- P! |# r' W• Provide administrative support for public engagement events and mail outs.
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• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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Fund Development

% g9 m- c: T5 A7 h• Provide logistical support for key fundraising events such as silent auctions
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• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.
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• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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. [, T' L# i0 G  @• Support logistical work required for CFCA’s Annual General Meeting
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• Assist in administrative tasks related to donor recognition and event reconciliation as required.

4 e7 a; C& V% ^0 Q9 @& XSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

$ y8 E1 `/ C- j& @3 zSpanish language abilities are an asset.
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Term:
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4 F6 T) S- f. H) b! S3 _This position is Permanent part time (20 hours per week during regular office hours).

1 Y2 m; h, S, n  nStarting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.
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The deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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/ I% F; v* ^  d, L" L) bAttention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3

Phone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org