Employment Opportunity at Change for Children Association

flyingpig

Program and Administrative Assistant

. L! K9 ]0 `( ?Change for Children is looking for a Program and Administrative Assistant who is highly motivated, has excellent ability to work independently, effectively prioritize tasks, be able to manage a flexible work plan and take direction from Program Managers to ensure timely and consistent administrative and program support to our vibrant organization.

CHANGE FOR CHILDREN ASSOCIATION (CFCA) is an Alberta-based, charity with 33 years of experience working for sustainable, community development in Latin America and Africa and providing a comprehensive global education program in Canada. CFCA is lead by a volunteer Board of Directors and a small, flat-structured core staff which includes: International Projects Program Manager, Education/Public Engagement Program Manager and Funds Development Program Manager. CFCA’s projects and programming are funded by private donors, government grants, foundations, fundraising events, and campaigns.

Key administrative duties:

• Act as first point of contact for donors, partners, members, other stakeholders, and the general public.
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! M; _# ]/ F3 V5 _! z• Complete data entry in various programs.

• Maintain an organized filing system for office records, meeting minutes, government registrations and donor records; Process annual government and charitable registrations forms.
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• Order and organize office supplies; Manage and maintain office systems and environment including policy and procedures manual and office operations manual.
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% n. L+ {+ u. l9 M/ ]3 x• Manage office technology software licensing and hardware maintenance.

0 A7 E/ N. {5 N3 \6 r  d3 t• Maintain organizational calendar of events, meeting coordination and up to date membership lists of committees and groups.

• Support effective internal communication by recording and distributing all meeting minutes.
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• Meet weekly with Program Managers to define priorities.
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• Manage all CFCA administrative communications such as liaising with financial institutions, service providers etc. related to administrative management.

• Manage mail outs for fund development or education purposes with support of Program Managers.

• Support maintenance of Human Resources records and the development of employee handbook.

1 Q  O) ~: R- p# o2 N3 Z• Perform financial administrative duties as required.
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Key program support duties
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International Projects and Public Engagement/Communications:
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& G6 X; m$ }% j5 N$ H8 j" G* E• Maintain inventory of communication materials.

• Process volunteer applications, track volunteer hours, and assist with volunteer scheduling.

  [% r- b! I/ j2 j6 O• Identify and maintain a current media list and database. File all media articles and press coverage of CFCA.

" q$ p$ r$ v, m* C2 t% x- P7 S• Support management of online publicity and communication tools.

• Support the promotion of CFCA events in Alberta through online and print publicity resources.


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, \, T+ x, p% b' M• Support the management of requests for CFCA information and resources at public events.

' O0 r- b& {, ?- i0 l  E  s• Compile information packages for fundraising and promotional purposes.
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& b+ U4 z, V7 n8 }9 ~' H! l9 |• Manage database and support distribution of print publications.
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$ ]- |& N) _8 r8 f& _* ?2 ^2 ~) h• Provide administrative support for public engagement events and mail outs.

• Weekly out-of-office errands as required (get cheques signed by Board members, drop off grant applications, and pick up office supplies). These errands will require personal transport.
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" \+ N% G* E. k& JFund Development

• Provide logistical support for key fundraising events such as silent auctions
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& Y+ f( C# o$ f0 q• In conjunction with the Funds Development Program Manager, maintain donor database and ensure delivery of timely charitable receipts.

6 }( v/ e( G9 d4 d- \/ d• Coordinate volunteers for some fundraising events such as Casino and annual sales events.
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. D% K/ m/ k- V* X7 N% M• Support logistical work required for CFCA’s Annual General Meeting
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% l1 F: E% @: j  M9 [$ _, R6 j• Assist in administrative tasks related to donor recognition and event reconciliation as required.

1 e3 z* t8 P' P. s+ x- zSkills and Qualifications: Education or work experience in office administration and experience with non-profit organizations an asset. Excellent communication and administrative skills; excellent oral and written communication skills; strong administrative and computer skills including proficiency in Word, Excel and Outlook or Outlook Express; Willingness to train on other relevant software; Very strong teamwork and time-management skills; commitment to social justice and sustainable community development.

Spanish language abilities are an asset.

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This position is Permanent part time (20 hours per week during regular office hours).

Starting salary is $18/ hour with benefits to be negotiated upon hire. Position will commence on November 01, 2009.

4 ~8 h( y# F/ e( e: X+ PThe deadline for applications is October 12, 2009 TO APPLY - Send CV and cover letter in confidence detailing experience with two references to: Human Resources Committee, Change for Children Association
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Attention: Fiona Cavanagh-Education and Public Engagement Program Manager 2nd Flr 10808 124 Street Edmonton, AB T5H 0H3
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- ~9 `' ~+ m# T; wPhone: 780-448-1505 Fax: 780-448-1507 Email or inquiries: fiona@changeforchildren.org

Web: www.changeforchildren.org