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Internal Position Posting
) T6 L0 S8 G. Y/ y+ n- NJob Title: Admin Asst-Maintenance
6 [7 q+ i! d( e8 ^. z. W# r4 pPosted Date: 10/14/2009 2 q) y) \5 I- r2 d. }
Closing Date: 10/28/2009 " ]: ^; p( q4 M, p- L8 U
Location: Fort McMurray
% @: S$ l2 y4 V% E7 lFull/Part Time: Full-Time
9 {. o# m0 t6 W9 c/ x6 p; qRegular/Temporary: Regular
) t! J. z l# N- hJob Duties / Responsibilities' ]( n" ^3 A! ~; c
• Preparation of meeting agendas and taking minutes as required.
+ Y$ @' O& ^! z: Q/ w1 h• Preparation (formatting, compilation) of Monthly reports/Warehouse management (BW) monthly reports.2 Y; v5 \; C9 n" ]9 K5 }
• SAP match reporting and monthly management! D5 C! l! A+ `7 F1 Q8 A* W
• Responsible for coordination and organization of office needs and supplies.! \3 t( X2 _0 V: _- x
• Organization of company functions/luncheons as required.
4 G0 i( w, V1 F' |* c• Coordinate network ID / requests for new hires, internal orientations.$ E8 P3 i% ^4 G' f2 C
• Train new Visa card holders ¿ Visa Administrator.
P" t! e* s- N% [4 F* d• Preparation of Monthly Visa Statements.) k% y) S. ?2 ^; C, Y) C
• Order business cards as required.
) L# ^' `* S4 w3 e2 f• Maintain contact list, employee files (including expenses)
+ B/ l( y) C/ Y' B2 M# O# D) p• Prepare travel approvals, books accommodations / meeting rooms / luncheons.* Y4 p6 \; o' O2 I7 d! d# h
• General filing, phones, mail distribution incoming / outgoing, mail shipping & receiving / distribution of material, courier tracking.
/ M: B* U3 c8 E6 v• Vacation relief for other administrative staff.
# y2 u2 K$ C% v3 D( _* ?• Preparation, organization and record keeper for Maintenance Department training7 i6 C; h6 r/ {3 d6 |* H) ]
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; \2 Z+ C! V C8 p" eEducation / Experience) q6 b* O z2 o+ p* |
• Grade 12 or equivalent
4 @3 N* W3 D% M1 h• Proficient in Microsoft Office Products (Word, Excel, PowerPoint and Calendar)
3 ?1 h5 z7 R, r9 i# m0 E9 X2 q• 3-5 years of related administrative experience: t& Q& x( B `) w
• Keyboarding Skills ¿ 50 w.p.m or greater
) ^9 k$ B" p7 } j; D• A high level of discretion, confidentiality, and reliability is essential.
9 `* F! z$ @" M) v• Attention to detail is required. , \4 R+ y" V- c* C. s2 j/ t. t
• High level of customer service skills is a must.
( ~ W) j; E, |4 c• Good planning and co-ordination skills.
; R& R4 U, M9 o* `# u- d# u• Shorthand/Word processing skills.
- V2 i" \" x- v5 Q% C# J H• Business Administration Diploma or relevant certificate would be considered an asset.
$ g; Z1 _- O& M. s$ C* @; [• Prior work experience with SAP is an asset. |
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